Re: Exchange 2003 - Archiving and deleting emails

the multiple IP addresses on your single NIC are probably a contributing
factor to the slow boot.

"news.zen.co.uk" <ash@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:48be5fd5$0$2506$da0feed9@xxxxxxxxxxxxxxxxx

"Marina Roos [SBS-MVP]" <marina@xxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in
message news:%23yqrcLRDJHA.4436@xxxxxxxxxxxxxxxxxxxxxxx

Hi Marina, thanks for the response

The fact that the drive is not partioned, is not the cause of a 30 minute
boot process.

No? Do you think there could be something else that's causing it, or is
that fairly normal for a reboot?

Can you post the ipconfig/all from the server and a workstation please?


Server:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

C:\Documents and Settings\Administrator>ipconfig /all

Windows IP Configuration

Host Name . . . . . . . . . . . . : xxxxsvr1
Primary Dns Suffix . . . . . . . : xxxx.local
Node Type . . . . . . . . . . . . : Hybrid
IP Routing Enabled. . . . . . . . : No
WINS Proxy Enabled. . . . . . . . : No
DNS Suffix Search List. . . . . . : xxxx.local

Ethernet adapter LAN:

Connection-specific DNS Suffix . :
Description . . . . . . . . . . . : Broadcom NetXtreme Gigabit Ethernet
Physical Address. . . . . . . . . : 00-11-25-E8-5C-16
DHCP Enabled. . . . . . . . . . . : No
IP Address. . . . . . . . . . . . : 194.0.0.246
Subnet Mask . . . . . . . . . . . : 255.255.255.0
IP Address. . . . . . . . . . . . : 10.253.119.1
Subnet Mask . . . . . . . . . . . : 255.255.255.0
Default Gateway . . . . . . . . . : 10.253.119.254
DNS Servers . . . . . . . . . . . : 10.253.119.1
Primary WINS Server . . . . . . . : 10.253.119.1


~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~


Workstation:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Microsoft Windows XP [Version 5.1.2600]
(C) Copyright 1985-2001 Microsoft Corp.

U:\>ipconfig /all

Windows IP Configuration

Host Name . . . . . . . . . . . . : JBLPC9
Primary Dns Suffix . . . . . . . : xxxx.local
Node Type . . . . . . . . . . . . : Hybrid
IP Routing Enabled. . . . . . . . : No
WINS Proxy Enabled. . . . . . . . : No
DNS Suffix Search List. . . . . . : xxxx.local
xxxx.local

Ethernet adapter Local Area Connection:

Connection-specific DNS Suffix . : xxxx.local
Description . . . . . . . . . . . : Broadcom NetLink (TM) Gigabit
Ethern
et
Physical Address. . . . . . . . . : 00-15-58-DC-FD-DC
Dhcp Enabled. . . . . . . . . . . : Yes
Autoconfiguration Enabled . . . . : Yes
IP Address. . . . . . . . . . . . : 10.253.119.113
Subnet Mask . . . . . . . . . . . : 255.255.255.0
Default Gateway . . . . . . . . . : 10.253.119.254
DHCP Server . . . . . . . . . . . : 10.253.119.1
DNS Servers . . . . . . . . . . . : 10.253.119.1
Primary WINS Server . . . . . . . : 10.253.119.1
Lease Obtained. . . . . . . . . . : 01 September 2008 08:39:18
Lease Expires . . . . . . . . . . : 09 September 2008 08:39:18


(i've changed the name to xxxx where applicable, not sure how much risk
there would be in putting the real name)


U:\>
So is it right you are having some 100 Gb just for data in use (being
documents and what not)?

Most of it is, but we also run a heavy backend order system, and that
takes a good size chunk of the space. About 30Gb in fact. The rest is the
Op system and a dozen users worth of data.

Cheers,

Ash

--
Regards,

Marina Roos
Microsoft SBS-MVP
One of the Magical M&M's
www.smallbizserver.net
Take part in SBS forum:
http://www.smallbizserver.net/Default.aspx?tabid=53
"news.zen.co.uk" <ash@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:48bd5289$0$2930$fa0fcedb@xxxxxxxxxxxxxxxxx

"Jim Behning SBS MVP" <jimbehning@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx>
wrote in message news:iucqb4573k8am54qf5aa5vp66lcctlv0sg@xxxxxxxxxx

Hi Jim, thanks for the reply.

What are the partitions on your server?

C: is unpartitioned*. It's a NTFS 160Gb drive with 18Gb free space.

*or, is the only partition..or rather, is the only volume (not counting
a 500Gb ext USB drive used as a straightforward data drive)

i'd like to add that my choice would have been a systems partition (C:)
and a data partition (D:) : but our IT support people decided to just
put _everything_ on C: before i got here. I suspect this arrangement is
why our server always takes 30 mins+ to reboot..)


Where is client apps?

C:\ClientApps

(Just under 1Gb)

Where is the Exchange database?

C:\Program Files\Exchsrvr\MDBDATA

(10.6Gb)

Have you opened Exchange System manager and looked at he mailboxes to
see who has a lot of stuff?

Yes, there's three of us with more than the other 8 or so.

The top 3 are approx 1.5Gb each and the rest go from around 600Mb down
to 10Mb

Have tried emptying out deleted items and junk mail on the
workstations? Maybe even the spam folder. I have seen a lot of crud
stored in those folders that people fail to clean out.

Yep, i got the second biggest mailbox owner to delete all of his, and
have just been round and made sure everyone elses is empty now too.


Have you deleted old logs on server? Not old Exchange logs as those
should disappear when you run Exchange aware backups but old logs in
windows\system32\log files folder.

i haven't, but i just checked the size of the log files folder and it's
less than a Gig, so i assume that's within limits..?


http://www.microsoft.com/technet/prodtechnol/sbs/2003/maintain/movedata.mspx

Unless you made a mistake and have a 8-12 gig C: part ion and 12 gig
D: partition you may be ok.

As above it looks like everything is on the one drive, C: with no other
partition(s).


Email deleted using Outlook will be deleted off the server sometime.
Usually there is a 30 day retention on the server before stuff is
permanently deleted.

If the Exchange databases are 12 gigs and you clean up 6 gigs of crud,
the database will stay the same size. The server will just backfill
that free space. I moved a 10 gig Exchange database. I discovered
there was only one user using email and he had 400k in his mailbox. In
that instance I ran some Exchange utilities to reclaim all that free
space that would not be used ever.

Ah, that's interesting. Just adding up all the mailboxes it comes to
less than 12Gb in total, so i guess there's not really much to be gained
there then. Think i'm going to have to look at other areas to try and
claim back space, if at all possible. Either that, or add another drive
or replace the 160Gb with a higher capacity drive (in fact, 2 more
higher capacity drives, as they're raided)


I move Exchange databases if they are in the wrong place. Same for
client apps and user folders. See hyperlink referenced.

Thanks for that. I've a feeling that is going to come in useful.

Ok, well many thanks for the info and questions, it's helped me to get a
better picture of it all.

Incidentally, the reason i was looking at reducing the Exchange mailbox
size in the first place is that our backup service sometimes doesn't
automatically start (or just stops, i'm not sure which), seemingly
randomly, and therefore fails to backup when it should. i read that it
might have something to do with the Exchange mailboxes getting too big,
hence the desire to try and reduce the size of them. But it seems that
that probably isn't the cause at all.

Back to the drawing board for that particular problem, then :)

Cheers again!
Ash



On Tue, 2 Sep 2008 13:22:02 +0100, "news.zen.co.uk"
<ash@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote:

Hi

As i understand it, all mail deleted from user accounts (from their
workstations) isn't actually deleted on the server, but is stored
somewhere.
Our server is beginning to run low on space, so i'm trying to figure
out how
i can;

1) Backup all email over 12 months old (to a DVD or ext. HD)

2) Delete all those emails from the server, once backed up.


i've tried working this out myself, but i'm still struggling and end up
on
the same webpages that aren't helping, and we really need to reclaim
some
space - and a lot is taken up with old and generally useless email
storage.

Can anyone help? Much appreciated!

Ash

(Windows 2003 SBS)

See what SBS support is working on
http://blogs.technet.com/sbs/default.aspx
Check your SBS with the SBS Best Practices Analyzer
http://blogs.technet.com/sbs/archive/tags/BPA/default.aspx








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