Re: Exchange 2003 - Archiving and deleting emails
- From: "news.zen.co.uk" <ash@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx>
- Date: Wed, 3 Sep 2008 09:23:59 +0100
i've since discovered SpaceMonger, which is also a good prog and does a
similar thing, but thanks for the tip.
Cheers!
Ash
"Jim Behning SBS MVP" <jimbehning@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote in
message news:4hbrb4p9om940sh2pgvj7h3opki4efrof2@xxxxxxxxxx
Years ago Lanwench recommended TreeSizePro to quickly figure out where
you have lost space. Great utility to try and buy. It might be a bit
slow scanning a 550 gig partition but it is certainly faster than
clicking on folders and properties and size.
The log file folder should only have a few megs or so of logs. Who
reads them anyway? I delete all but the last few days when I am
actually in that folder. I do not do a search for *.log because a
number of log files found are in use at the time.
On Tue, 2 Sep 2008 15:49:42 +0100, "news.zen.co.uk"
<ash@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote:
See what SBS support is working on
"Jim Behning SBS MVP" <jimbehning@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote
in
message news:iucqb4573k8am54qf5aa5vp66lcctlv0sg@xxxxxxxxxx
Hi Jim, thanks for the reply.
What are the partitions on your server?
C: is unpartitioned*. It's a NTFS 160Gb drive with 18Gb free space.
*or, is the only partition..or rather, is the only volume (not counting a
500Gb ext USB drive used as a straightforward data drive)
i'd like to add that my choice would have been a systems partition (C:)
and
a data partition (D:) : but our IT support people decided to just put
_everything_ on C: before i got here. I suspect this arrangement is why
our
server always takes 30 mins+ to reboot..)
Where is client apps?
C:\ClientApps
(Just under 1Gb)
Where is the Exchange database?
C:\Program Files\Exchsrvr\MDBDATA
(10.6Gb)
Have you opened Exchange System manager and looked at he mailboxes to
see who has a lot of stuff?
Yes, there's three of us with more than the other 8 or so.
The top 3 are approx 1.5Gb each and the rest go from around 600Mb down to
10Mb
Have tried emptying out deleted items and junk mail on the
workstations? Maybe even the spam folder. I have seen a lot of crud
stored in those folders that people fail to clean out.
Yep, i got the second biggest mailbox owner to delete all of his, and have
just been round and made sure everyone elses is empty now too.
Have you deleted old logs on server? Not old Exchange logs as those
should disappear when you run Exchange aware backups but old logs in
windows\system32\log files folder.
i haven't, but i just checked the size of the log files folder and it's
less
than a Gig, so i assume that's within limits..?
http://www.microsoft.com/technet/prodtechnol/sbs/2003/maintain/movedata.mspx
Unless you made a mistake and have a 8-12 gig C: part ion and 12 gig
D: partition you may be ok.
As above it looks like everything is on the one drive, C: with no other
partition(s).
Email deleted using Outlook will be deleted off the server sometime.
Usually there is a 30 day retention on the server before stuff is
permanently deleted.
If the Exchange databases are 12 gigs and you clean up 6 gigs of crud,
the database will stay the same size. The server will just backfill
that free space. I moved a 10 gig Exchange database. I discovered
there was only one user using email and he had 400k in his mailbox. In
that instance I ran some Exchange utilities to reclaim all that free
space that would not be used ever.
Ah, that's interesting. Just adding up all the mailboxes it comes to less
than 12Gb in total, so i guess there's not really much to be gained there
then. Think i'm going to have to look at other areas to try and claim back
space, if at all possible. Either that, or add another drive or replace
the
160Gb with a higher capacity drive (in fact, 2 more higher capacity
drives,
as they're raided)
I move Exchange databases if they are in the wrong place. Same for
client apps and user folders. See hyperlink referenced.
Thanks for that. I've a feeling that is going to come in useful.
Ok, well many thanks for the info and questions, it's helped me to get a
better picture of it all.
Incidentally, the reason i was looking at reducing the Exchange mailbox
size
in the first place is that our backup service sometimes doesn't
automatically start (or just stops, i'm not sure which), seemingly
randomly,
and therefore fails to backup when it should. i read that it might have
something to do with the Exchange mailboxes getting too big, hence the
desire to try and reduce the size of them. But it seems that that probably
isn't the cause at all.
Back to the drawing board for that particular problem, then :)
Cheers again!
Ash
On Tue, 2 Sep 2008 13:22:02 +0100, "news.zen.co.uk"
<ash@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx> wrote:
HiSee what SBS support is working on
As i understand it, all mail deleted from user accounts (from their
workstations) isn't actually deleted on the server, but is stored
somewhere.
Our server is beginning to run low on space, so i'm trying to figure out
how
i can;
1) Backup all email over 12 months old (to a DVD or ext. HD)
2) Delete all those emails from the server, once backed up.
i've tried working this out myself, but i'm still struggling and end up
on
the same webpages that aren't helping, and we really need to reclaim
some
space - and a lot is taken up with old and generally useless email
storage.
Can anyone help? Much appreciated!
Ash
(Windows 2003 SBS)
http://blogs.technet.com/sbs/default.aspx
Check your SBS with the SBS Best Practices Analyzer
http://blogs.technet.com/sbs/archive/tags/BPA/default.aspx
http://blogs.technet.com/sbs/default.aspx
Check your SBS with the SBS Best Practices Analyzer
http://blogs.technet.com/sbs/archive/tags/BPA/default.aspx
.
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