Re: Profiles - NEeding to Keep One

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Paul_In_Altoona <PaulInAltoona@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote:
I have an employee who left the office and of course someone took her
place. Once the new employee signs in on the old employees computer
she gets a new desktop/of course i need the old one.

I wouldn't say "of course" there. There should be nothing in a windows
profile that any new user needs - no data should be stored there. Use folder
redirection so the profile isn't very important.

When i attempt to copy the old employees profile locally, their are 2
of them listed. the newest one is greyed out and does not allow me
to copy.

is their a way to just rename the old employees signon to the new
employees signon so nothing will be lost?

My advice? Don't rename users, and don't copy profiles. You are going to end
up with shards of the old user name where you don't expect them, and so
forth. It's really not worth the bother, anyway. Here's what I do when
someone leaves.....your mileage may vary.

1. Change the password ASAP
2. Remove the user from any DLs of which he/she was member, and from the RWW
user group
3. Log into the user's mailbox using OWA to set up a simple OOF -


Thanks for your message. Note that as of <date>,
User Name is no longer at Company X.
Please call our main office at (800) 555-1212
for further information. Thank you.


4. Grant Full Mailbox Rights to the user's replacement, and show him/her how
to open the mailbox as a secondary one in Outlook. Then they can open/see
see all items - to copy/move out what he/she wishes and deal with new mail
coming in. I do not grant
send as or send on behalf of rights - I have the user remove the sending
address from the
from field if he/she is replying to a message in the other inbox. But you
could instead use Send on Behalf Of if you prefer. The new user can send out
a broadcast message to whomever he/she needs to.

5. Move the old user's My Documents to a subfolder of his/her replacement's
....since I use folder redidirection this is all done easily on the server.
\\server\users\olduser1\my documents is moved to \\server\users\newuser\my
documents\Old user's documents

6. After a period of time, remove the old user's valid SMTP addresses
(change to something nonsensical like
213kjlfdskjlk3wqflskjslfkjfds@xxxxxxxxxxxxxxxx in his/her ADUC properties,
so it doesn't receive any more Internet mail

7. After even more time, have the replacement user remove the secondary
mailbox in Outlook, once they've gotten what they need moved out to their
own.

8. Hide the old user's mailbox from the address list (Exchange Advanced tab
in ADUC) for a while before deleting it. I do this for about 6 mos, usually,
because invariably someone will come back and want something they've already
asked me to delete!


.

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