Re: Few Questions from a newbie
- From: "Dave Nickason [SBS MVP]" <gwdibble@xxxxxxxxxxxxxxxxxxxxxx>
- Date: Thu, 28 Feb 2008 12:38:44 -0500
You can easily create as many shared calendars as you wish in Public Folders. Expand the Outlook folder list. R-click "All Public Folders" -> New Folder. There's a drop-down to select "Folder contains" that lets you choose mail items, calendar, etc. The primary thing to remember when creating public folders is that the default permissions are probably too restrictive. R-click the folder -> Properties. If you want most or all of your users to have the same permission level, change Default to that level. You can then add users or groups who need greater rights separately. Having Owner rights (the folder creator has this by default) is the only way you can change the permissions.
I would definitely not wait for SBS 2008 if you're ready today. There's no announced release date yet, so you'd be giving up functionality in the interim. Personally, buying today, I'd get SBS 2003 R2 from open license with Software Assurance. That'll give you a free upgrade to the next version, and SBS qualifies for open license all by itself. (Note that an in-place upgrade will not be possible, but there will be an easy migration path provided).
"Solway" <Solway@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:C47E4BF2-4F3B-41FC-92AF-DA6FB099145F@xxxxxxxxxxxxxxxx
Thanks Dave
Very helpful advice.
For 3, i think your journal suggestion would be the best choice. (Additional
copy to public folder, then sort them out into project folders.)
There is only 5 of us in the office, and most of us will clean up their own
inboxes, but the boss is not the tidy type. So, i'll delete his after a
while, believe me, his will get into the 5gb range!
Two more questions:
1. Is there a global calendar available to all users?
2. Is it best to wait for SBS2008? only thing that might be a problem is the
SQL on a secondary server. Could do with SQL for applications but only having
one server, like 2003 does.
Thank for your help.
I am just unsure on exchange technology. Want to get it right first time!
"Dave Nickason [SBS MVP]" wrote:
The Global Address List is the Exchange Server address list, and it would
generally contain only your local users. I'll give you a quick run-down on
how I configure this, and feel free to post back if you have further
questions.
- Create a public Contacts folder and set the permissions appropriately. In
the folder's properties, go to the Outlook Address Book tab and click the
box to show the folder as an e-mail address list. The permissions need only
be done once, but the OAB box needs to be checked in each user's mail
profile.
- In Outlook, go to Tools -> Address Book -> Tools again -> Options. For
"Show this address list first," choose the public folder. If it's not on
the list, restart Outlook and it will be. "Keep personal addresses" can be
set to whatever you wish, I'm not sure this setting does anything. In the
"check names in the following order" box, set the Global Address List first,
then the public folder, then Contacts.
That's pretty much all there is to it. Now, when your user goes to use an
address list, the public folder will be the default choice. Hopefully, that
will be enough to encourage everyone to use the public folder rather than
the personal contacts. My boss uses only the PF - I'm lucky, because he
gets mad if it doesn't contain a contact he's looking for. We just train
everyone to use the public folder, and have not had a problem getting them
to do so.
In OWA, as in Outlook, there's not much you can do to reconfigure the
standard mailbox folders. So while you can show a public Contacts folder or
Calendar on the Outlook navigation bar, you can't change it so that the
regular links to mailbox folders point instead to PFs.
For 3, I'd need more specifically what you're looking for with archiving.
Exchange will journal (copy all incoming and outgoing messages) to a mailbox
or public folder. So one idea would be to enable that, then move messages
around to subfolders or whatever as you wish. Rather than automatically
archive messages out of people's mailboxes, let them take care of their own
hygiene as they prefer, and use journaling to a public folder. In that
case, people will have to be aware that there is no privacy on any message
they send or receive. (You can tighten the PF permissions so messages are
not generally available, but that might defeat what you're trying to
accomplish).
You could start a new thread about archiving to see how others with similar
requirements configure it. I recommend giving a specific description of
what you're trying to accomplish. You should get some good ideas.
"Solway" <Solway@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:0D59E518-2AE2-476C-869D-1859F5F658BC@xxxxxxxxxxxxxxxx
> Thanks for your replies
>
> i'll try and get a business laptop next week to test the client-side > out.
>
> Answers
>
> 1. Can you point to KBs or some kind of guide, for configuring outlook > to
> use Global address list in its contacts?
>
> 2. Thats a shame, now i just need to stop the boss from adding contacts > in
> OWA. Maybe theres a way to disable the contacts in OWA, so he has to > use
> the
> public folder contacts?
>
> 1+2 Is this ditto for calendar as well?
>
> 3. Can you point to KBs or other guides?
>
> 4. Ok thanks
>
> 5. Oh well, im not paying the electricity bill :D
>
> 6. Cheers for the link, i'll look into this.
.
- References:
- Few Questions from a newbie
- From: Solway
- Re: Few Questions from a newbie
- From: Dave Nickason [SBS MVP]
- Re: Few Questions from a newbie
- From: Dave Nickason [SBS MVP]
- Re: Few Questions from a newbie
- From: Solway
- Few Questions from a newbie
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