RE: Out of Office Exchange rules not working

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Hi Jack,

Thanks for posting in our newsgroup.

From your description, I know that you need to set up a Out of Office
Assistance rule to move the all Server Performance Report and Alert to
Deleted Items so that they will not appear in your PDA when you are out for
holiday. If that's not right, please don't hesitate to let me know.

Based on my test, the * character doesn't work in the Out of Office rule.
However, each Server Performance Report e-mail contains "Server Performance
Report", each Alert e-mail contains "Alert on Servername at". We can create
rule based on these words and deliver these e-mails to Deleted Items. Here
is the detail steps:

Step 1: Create Out of Office Assistant rule in Outlook.

1. Open Outlook.
2. Click Tools/ Out of Office Assistant.
3. Click Add Rule.
4. Check the Sent directly to me box.
5. Input message body "Server Performance Report" (remove the character "
").
6. Select Move to Deleted Items.
7. Ensure Do not process subsequent rules are unchecked.
8. Click OK.
9. Create a similar rule for words "Alert on Servername at".

More info:

How to use the Out of Office Assistant in Outlook
http://support.microsoft.com/kb/290846

Step 2. Configure the Deleted Item to clean automatically.

1. Right click Deleted Items and select properties.
2. On the AutoArchive tab, select the item to Clean out items older than 1
day and Permanently delete older items.

In addition, to make Out of Office Assistant work, please ensure that is
enable at the global setting:

1. Open Exchange Server Management.
2. Click Global Settings\Internet Message Format.
3. Right click Default and select Properties.
4. On the Advanced tab, check Allow out of office response.

Hope this helps.

If you need further assistance, please don't hesitate to let me know.

Best regards,

Robert Li(MSFT)

Microsoft CSS Online Newsgroup Support

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<Subject: Out of Office Exchange rules not working
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<
<Hi,
<
<I have a set of Out of Office rules setup that dictate the all email
<alerts /reports from all my SBS clients are deleted so that I do not
<see them on my PDA while i am on holiday. To give you an exapmle the
<Report emails have the following in the subject line in the OoO rule
<Server Performance Report.
<
<Naturally each clients site`s details come after the Server
<Performance Report ie. Server Performance Report -COMPANYABC.
<
<Can someone please tell me how to setup a wild card syntax that will
<delete all of these emails that are still coming to my Exchange
<server? A good one might be for all Processor alerts from each of my
<server clients ie. do I just need the word Processor in there along or
<have it in inverted commas ie. `Processor` or Processor* etc?
<
<Just FYI, I have a work email address being collected via the POP3
<connector on my server that all these emails are being sent too
<instead of directly to the Excahnge domain itself (because the work
<email account is being hosted somewhere else). I`m sure this
<shouldn`t make too much of a difference as the OoO messages still work
<for emails being sent to my work address back via my Exchnage domain
<anyway.
<
<Thanks Jack
<
<

.