RE: Receiving notification on exchange storage limits

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Hi,

Besides my previews suggestion, another workaround for this is to manually
set a Server based role in user's Outlook profile and then once the user
gets this kind of warning message, they can automatically forward the
message to your Exchange Admin or any other specified user by this role.

1: Create a Mailbox-enabled account (Temporary use only)
2: Login to a client machine with this account.
3: Open the Outlook and create the Outlook profile for this account.
4: Choose Tools menu, then Rules and Alerts option
5: Click New Rule, then chose Start creating a rule from a template
6: In step1, select the option for "with specified words in body" and keep
other options unchecked. In step 2, click the "specified words" and in its
interface,
type the specified words which will appear in the warning message such as
"storage limit", 'Your mailbox is over its size limit'.
(You can copy the key words from the warning message.)

7: Click Next, then still in step1, choose the option "forward it to people
or distribution group" and keep other options unchecked.
8: In Step 2, click "people or distribution group" and choose the email
account who this message will be forwarded to.

9: Then click Finish to finish this wizard.

Then, once this user gets the warning message about his mailbox size, this
message will be automatically forward to your Exchange Admin or others by
this role.

After these steps, we can export this rule to a .rwz file and send it to
your end users.

1. Click Option on the top.
2. Click Export and input the name.
3. Click Save.

Then ask your end users to import this rule into their Outlook profile and
enable this rule. When any of your end users receive the warning message,
it will be automatically forward it to the specified user by this role.

Hope this helps.

If you have any concern on this issue, please don't hesitate to let me know.

Best regards,

Robert Li(MSFT)

Microsoft CSS Online Newsgroup Support

Get Secure! - www.microsoft.com/security

=====================================================

This newsgroup only focuses on SBS technical issues. If you have issues
regarding other Microsoft products, you'd better post in the corresponding
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Microsoft engineers can only focus on one issue per thread. Although we
provide other information for your reference, we recommend you post
different incidents in different threads to keep the thread clean. In doing
so, it will ensure your issues are resolved in a timely manner.

For urgent issues, you may want to contact Microsoft CSS directly. Please
check http://support.microsoft.com for regional support phone numbers.

Any input or comments in this thread are highly appreciated.

=====================================================

This posting is provided "AS IS" with no warranties, and confers no rights.

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<From: v-robeli@xxxxxxxxxxxxxxxxxxxx (Robert Li [MSFT])
<Organization: Microsoft
<Date: Sat, 11 Aug 2007 03:52:33 GMT
<Subject: RE: Receiving notification on exchange storage limits
<X-Tomcat-NG: microsoft.public.windows.server.sbs
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<Hi Tony,
<
<I made research on this issue, we cannot get the aim on Exchange side. But
<one way would be to create an outlook rule to auto forward that message to
<you when they receive it, but each user would have to do this.
<
<To do this:
<
<1. Open Outlook.
<2. Right click Inbox and select New Folder.
<3. Input name From Account and click OK.
<4. Click Tools\Rules and Alerts.
<5. On the E-mail rules tab, click New rule.
<6. Select Start from a blank rule and click Next.
<7. Select Check Massege when they arrive and click Next.
<8. Select from People or distribution list, input the sender. Click Next.
<9. Select Forward it to people or distribution list, input the
<administrator's e-mail. Click Next.
<10. Input the rule name and click Finish.
<
<More info:
<
<Create a rule
<http://office.microsoft.com/en-us/outlook/HP052428971033.aspx?pid=CH0635646
7
<1033
<
<Hope this helps.
<
<If you have anything unclear, please don't hesitate to let me know.
<
<Best regards,
<
<Robert Li(MSFT)
<
<Microsoft CSS Online Newsgroup Support
<
<Get Secure! - www.microsoft.com/security
<
<=====================================================
<
<This newsgroup only focuses on SBS technical issues. If you have issues
<regarding other Microsoft products, you'd better post in the corresponding
<newsgroups so that they can be resolved in an efficient and timely manner.
<You can locate the newsgroup here:
<http://www.microsoft.com/communities/newsgroups/en-us/default.aspx
<
<When opening a new thread via the web interface, we recommend you check
the
<"Notify me of replies" box to receive e-mail notifications when there are
<any updates in your thread. When responding to posts via your newsreader,
<please "Reply to Group" so that others may learn and benefit from your
<issue.
<
<Microsoft engineers can only focus on one issue per thread. Although we
<provide other information for your reference, we recommend you post
<different incidents in different threads to keep the thread clean. In
doing
<so, it will ensure your issues are resolved in a timely manner.
<
<For urgent issues, you may want to contact Microsoft CSS directly. Please
<check http://support.microsoft.com for regional support phone numbers.
<
<Any input or comments in this thread are highly appreciated.
<
<=====================================================
<
<This posting is provided "AS IS" with no warranties, and confers no rights.
<
<--------------------
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<<From: v-robeli@xxxxxxxxxxxxxxxxxxxx (Robert Li [MSFT])
<<Organization: Microsoft
<<Date: Thu, 09 Aug 2007 13:02:54 GMT
<<Subject: RE: Receiving notification on exchange storage limits
<<X-Tomcat-NG: microsoft.public.windows.server.sbs
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<<
<<Hi Tony,
<<
<<Thanks for your reply.
<<
<<I am sorry for misunderstood your concern.
<<
<<We are researching on your this issue and will let you know the answer as
<<soon as possible. Thanks for your understanding.
<<
<<Best regards,
<<
<<Robert Li(MSFT)
<<
<<Microsoft CSS Online Newsgroup Support
<<
<<Get Secure! - www.microsoft.com/security
<<
<<=====================================================
<<
<<This newsgroup only focuses on SBS technical issues. If you have issues
<<regarding other Microsoft products, you'd better post in the
corresponding
<<newsgroups so that they can be resolved in an efficient and timely
manner.
<<You can locate the newsgroup here:
<<http://www.microsoft.com/communities/newsgroups/en-us/default.aspx
<<
<<When opening a new thread via the web interface, we recommend you check
<the
<<"Notify me of replies" box to receive e-mail notifications when there are
<<any updates in your thread. When responding to posts via your newsreader,
<<please "Reply to Group" so that others may learn and benefit from your
<<issue.
<<
<<Microsoft engineers can only focus on one issue per thread. Although we
<<provide other information for your reference, we recommend you post
<<different incidents in different threads to keep the thread clean. In
<doing
<<so, it will ensure your issues are resolved in a timely manner.
<<
<<For urgent issues, you may want to contact Microsoft CSS directly. Please
<<check http://support.microsoft.com for regional support phone numbers.
<<
<<Any input or comments in this thread are highly appreciated.
<<
<<=====================================================
<<
<<This posting is provided "AS IS" with no warranties, and confers no
rights.
<<
<<--------------------
<<<Thread-Topic: Receiving notification on exchange storage limits
<<<thread-index: AcfZqrT0kad9kSKmTWeN4PTPog6Mxw==
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<<<Date: Wed, 8 Aug 2007 03:56:00 -0700
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<<<X-Tomcat-NG: microsoft.public.windows.server.sbs
<<<
<<<Hi Robert,
<<<
<<<Thankyou for the reply.
<<<Perhaps I should have phrased my question more clearly.
<<<
<<<I've already got my SBS server configured as you described, but I am the
<<<administrator on the network, therefore when a user receives the
'mailbox
<<<size exceeded' message, I'm not aware of it until they complain to me
<that
<<<their mailbox is closed. How can I receive a copy of this warning into
my
<<own
<<<mailbox?
<<<
<<<I suppose I could go into 'Server Management' and forward a copy of all
<<<administrator messages to my own email address, but I don't want to
<<receive
<<<every single one.
<<<
<<<How do I go about this?
<<<
<<<"Robert Li [MSFT]" wrote:
<<<
<<<> Hi Tony,
<<<>
<<<> Thanks for posting in our newsgroup.
<<<>
<<<> To get e-mail notification and warning in e-mail, please take the
<<<> following steps:
<<<>
<<<> 1. Open System Manager.
<<<> 2. Go to Domain(Exchange)\Servers\ServerName.
<<<> 3. Double-click First Storage group in the right pane.
<<<> 4. Right-click the mailbox store that you want to configure, click
<<<> Properties, and then click the Limits tab.
<<<> 5. Click to select one or all of the following check boxes under
<Storage
<<<> limits:
<<<>
<<<> 1) Issue warning at: Select this check box to warn the user that their
<<<> mailbox has exceeded its limit. However, normal functioning of the
<<mailbox
<<<> continues.
<<<>
<<<> 2)Prohibit send at: Select this check box to send a warning message
<that
<<<> states that the user will not be able to send any more messages until
<<they
<<<> delete or archive their old mail. However, users can still receive
<<messages.
<<<>
<<<> NOTE: Type a value (in kilobytes [KB]) for the size of the mailbox,
for
<<<> example, 100,000 KB for normal users or 200,000 KB for the power
users.
<
<<<> 3) Prohibit send and receive at: Select this check box to send a
<warning
<<<> message that states that the user has exceeded mailbox limits. If the
<<user
<<<> receives this message, the user cannot receive any messages.
<<<>
<<<> NOTE: Type a value (in kilobytes [KB]) for the size of the mailbox,
for
<<<> example, 100,000 KB for normal users or 200,000 KB for the power
users.
<<<>
<<<> If you have a limit of 100,000 KB on the mailbox, set the Prohibit
send
<<at
<<<> setting to 110,000 KB and the Prohibit send and receive at setting to
<<<> 120,000 KB. However, if 100, 000 KB really is the limit that you can
<<give
<<<> everyone, set the Issue warning at setting to 90,000 KB, the Prohibit
<<send
<<<> at setting to 95,000 KB, and the Prohibit send and receive at setting
<to
<<<> 100,000 KB.
<<<>
<<<> 6. Either click the time that you want the warning messages to be
<<generated
<<<> in the Warning message interval box or click Customize.
<<<> 7. If you click Customize, either click a day in the left column, and
<<then
<<<> click a time on the top row or click and hold the mouse button as you
<<sweep
<<<> across the time slots to configure warning settings.
<<<> 8. After you configure the warning message interval times, click OK.
<<<> 9. If you want maximum control of your database sizes, configure the
<<Keep
<<<> deleted items for (days) setting to 0. Otherwise, Microsoft recommends
<<that
<<<> you a configure this setting to 30days.
<<<>
<<<> More Info:
<<<>
<<<> 319583.KB.EN-US HOW TO: Configure Storage Limits on Mailboxes in
<<Exchange
<<<> 2000
<<<> http://support.microsoft.com/default.aspx?scid=KB;EN-US;319583
<<<>
<<<> You can also create mail store policy to get the aim. Please see the
<<detail
<<<> steps in the following KB:
<<<>
<<<> HOW TO: Use System Policies to Configure Mailbox Storage Limits in
<<Exchange
<<<> Server 2003
<<<> http://support.microsoft.com/kb/822938/en-us
<<<>
<<<> Hope this helps.
<<<>
<<<> If you need further assistance, please don't hesitate to let me know.
<<<>
<<<> Best regards,
<<<>
<<<> Robert Li(MSFT)
<<<>
<<<> Microsoft CSS Online Newsgroup Support
<<<>
<<<> Get Secure! - www.microsoft.com/security
<<<>
<<<> =====================================================
<<<>
<<<> This newsgroup only focuses on SBS technical issues. If you have
issues
<<<> regarding other Microsoft products, you'd better post in the
<<corresponding
<<<> newsgroups so that they can be resolved in an efficient and timely
<<manner.
<<<> You can locate the newsgroup here:
<<<> http://www.microsoft.com/communities/newsgroups/en-us/default.aspx
<<<>
<<<> When opening a new thread via the web interface, we recommend you
check
<<the
<<<> "Notify me of replies" box to receive e-mail notifications when there
<<are
<<<> any updates in your thread. When responding to posts via your
<<newsreader,
<<<> please "Reply to Group" so that others may learn and benefit from your
<<<> issue.
<<<>
<<<> Microsoft engineers can only focus on one issue per thread. Although
we
<<<> provide other information for your reference, we recommend you post
<<<> different incidents in different threads to keep the thread clean. In
<<doing
<<<> so, it will ensure your issues are resolved in a timely manner.
<<<>
<<<> For urgent issues, you may want to contact Microsoft CSS directly.
<<Please
<<<> check http://support.microsoft.com for regional support phone numbers.
<<<>
<<<> Any input or comments in this thread are highly appreciated.
<<<>
<<<> =====================================================
<<<>
<<<> This posting is provided "AS IS" with no warranties, and confers no
<<rights.
<<<>
<<<> --------------------
<<<> <Thread-Topic: Receiving notification on exchange storage limits
<<<> <thread-index: AcfZA6Hni7SGBYNCQS6PiZUI4NKbAA==
<<<> <X-WBNR-Posting-Host: 207.46.19.168
<<<> <From: =?Utf-8?B?VG9ueVY=?= <TonyV@xxxxxxxxxxxxxxxxxxxxxxxxx>
<<<> <Subject: Receiving notification on exchange storage limits
<<<> <Date: Tue, 7 Aug 2007 08:00:02 -0700
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<<<> < charset="Utf-8"
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<<<> <Importance: normal
<<<> <Priority: normal
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<<<> <Newsgroups: microsoft.public.windows.server.sbs
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<<<> <NNTP-Posting-Host: tk2msftsbfm01.phx.gbl 10.40.244.148
<<<> <X-Tomcat-NG: microsoft.public.windows.server.sbs
<<<> <
<<<> <How do I configure my SBS2003 server to send me an email notification
<<<> <whenever a user's exchange mailbox exceeds it's storage limit? It
<would
<<be
<<<> <ideal to receive the warning message as well.
<<<> <
<<<> <Please advise.
<<<> <Thanks.
<<<> <
<<<>
<<<>
<<<
<<
<<
<
<

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