RE: Receiving notification on exchange storage limits

Hi Tony,

Thanks for posting in our newsgroup.

To get e-mail notification and warning in e-mail, please take the
following steps:

1. Open System Manager.
2. Go to Domain(Exchange)\Servers\ServerName.
3. Double-click First Storage group in the right pane.
4. Right-click the mailbox store that you want to configure, click
Properties, and then click the Limits tab.
5. Click to select one or all of the following check boxes under Storage
limits:

1) Issue warning at: Select this check box to warn the user that their
mailbox has exceeded its limit. However, normal functioning of the mailbox
continues.

2)Prohibit send at: Select this check box to send a warning message that
states that the user will not be able to send any more messages until they
delete or archive their old mail. However, users can still receive messages.

NOTE: Type a value (in kilobytes [KB]) for the size of the mailbox, for
example, 100,000 KB for normal users or 200,000 KB for the power users.
3) Prohibit send and receive at: Select this check box to send a warning
message that states that the user has exceeded mailbox limits. If the user
receives this message, the user cannot receive any messages.

NOTE: Type a value (in kilobytes [KB]) for the size of the mailbox, for
example, 100,000 KB for normal users or 200,000 KB for the power users.

If you have a limit of 100,000 KB on the mailbox, set the Prohibit send at
setting to 110,000 KB and the Prohibit send and receive at setting to
120,000 KB. However, if 100, 000 KB really is the limit that you can give
everyone, set the Issue warning at setting to 90,000 KB, the Prohibit send
at setting to 95,000 KB, and the Prohibit send and receive at setting to
100,000 KB.

6. Either click the time that you want the warning messages to be generated
in the Warning message interval box or click Customize.
7. If you click Customize, either click a day in the left column, and then
click a time on the top row or click and hold the mouse button as you sweep
across the time slots to configure warning settings.
8. After you configure the warning message interval times, click OK.
9. If you want maximum control of your database sizes, configure the Keep
deleted items for (days) setting to 0. Otherwise, Microsoft recommends that
you a configure this setting to 30days.

More Info:

319583.KB.EN-US HOW TO: Configure Storage Limits on Mailboxes in Exchange
2000
http://support.microsoft.com/default.aspx?scid=KB;EN-US;319583

You can also create mail store policy to get the aim. Please see the detail
steps in the following KB:

HOW TO: Use System Policies to Configure Mailbox Storage Limits in Exchange
Server 2003
http://support.microsoft.com/kb/822938/en-us

Hope this helps.

If you need further assistance, please don't hesitate to let me know.

Best regards,

Robert Li(MSFT)

Microsoft CSS Online Newsgroup Support

Get Secure! - www.microsoft.com/security

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