RE: More Qs about SBS, Exchange, Outlook, and POP3 (Lanwench?)



"SoThisIsTheInternet" wrote:

Hi all,

I've finally got all the users off of Outlook Express and onto Outlook
with them using their exchange mailboxes for intraoffice email.
However, until we move to the new servers (hopefully soon!) we're
still relying on POP3 email from our ISP. Lanwench and others have
helped me before and I've applied most of their suggestions already
(still a little gunshy on the POP3 connector though). We're running
SBS 2003 Standard SP2 (not R2).

Get R2 the licencing options and sexy green shield is worth it. Plus
everything pre R2 like SP's are all there and working!


The issues I'd like help resolving are:

1. When a user logs onto a computer that has Outlook 2003 installed
they are not automatically taken to their Exchange 2003 mailbox.
Instead, they are given a few Outlook setup steps which cannot be
completed until they exit the setup and go to control panel -> mail
and add their exchange account. Then they can open Outlook! Is there a
way to prevent this happening? I want users to be able to logon to any
computer here and be able to access their exchange email without
having to configure email on the computer!

They shouldn't have to touch the CPanel to set up there accounts as this is
all automated. What should happen when a user logs onto any machine for the
first time is, Exchange will start up and configure everything other then the
Name and Initials box that Outlook2003 prompts.

For a user to be able to use any machine with the same configuration you
need have something like roaming profiles or a registry change to make sure
that there application data is pulled from the server and not the machine.

I would only consider this is your office is a hot-desk fest and there is no
other possible alternatives. Otherwise if the majority of time users stay at
an machine leave it as that. If they decide to change then give them a idots
user guide.

2. When a user jumps through the hoops above and their POP3 email is
added everything works and the emails are stored in their exchange
mailbox. However, if they go to another computer, jump through the
hoops above again, they can see their pop3 emails but have to re-setup
their POP3 account in Outlook again. Is there a way to prevent this?

Get all your email into Exchange and stop using POP3.

3. What hazzards would I face in setting up the POP3 connector for
these accounts? I've heard that some people are having issues with the
MS supplied POP3 connector, but I haven't had the chance to read up on
these yet. I was hoping that using the POP3 connector might resolve
issue number 2 (above), but I'd still like to get that sorted (if
possible) before going one step further and using the POP3 connector.
On my first attempt at using it it did not retrieve emails.

POP3 Connector works and can make use of it as a backup to your main MX
record. Ideally you just need to make sure the account usernames are mirrored
on both your server and POP3 hosted server. If there not oyu setup the POP3
usernames then assign/link them to the appropriate user from the list.

4. Some users have multiple pop3 accounts (or share several accounts/
monitor several accounts) so using the pop3 connector seems like it
would make things easier for me maintenance wise. However, it looks as
if I will have to make separate entries for each pop3 account for each
user. Was I looking in the wrong place? I had hoped that I could set
the POP3 connector to get the emails and then select different
exchange accounts (like with tick boxes) to route those emails to.

Seriously the sooner you using Exchange the better, POP3's are a headache.
Listen to Lanwrench. Also once you start using Exchange you can use
Security/Distribution groups.

Carl

Thanks again,

Ari


.

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