Re: Outlook mail and moving to SBS2k3
- From: "Dave Nickason [SBS MVP]" <gwdibble@xxxxxxxxxxxxxxxxxxxxxx>
- Date: Tue, 14 Feb 2006 14:00:14 -0500
I recommend experimenting on your own account first, but this should be
pretty easy. Create the user and the Exchange mailbox as you've already
done (hopefully with the Add User wizard). Connect the computer using
/connectcomputer, making sure to migrate the old profile over. (From this
point, don't retrieve any e-mails until you're finished).
Do A, B, or both as appropriate.
A. For Outlook users: Open Outlook and you'll see only the welcome
message. Go to File -> Import and Export. Follow the wizard to import the
contents of the user's existing Outlook mailbox (which is contained in a PST
file). In this step, you're choosing to "import from another program or
file," then "personal folder file (pst)." You might have to find the PST if
the wizard doesn't automatically find it.
B. For OE users: Again in Outlook, do the File -> Import and Export thing,
this time choosing "import Internet e-mail and addresses." This will import
the contents of the user's OE mailbox.
Go to Control Panel -> Mail. Run the wizard to View or change existing
e-mail accounts. Set the default delivery location to the server mailbox,
which will show in the format [Mailbox - Username]. I recommend that at
this point, you examine the contents of the server mailbox to satisfy
yourself that you have everything from the old Outlook PST and OE. Then,
r-click any PST files in the Outlook Folder List and click Close. Then
rename the PST to prevent its accidental use. After a few days or a week,
you can delete it.
My best advice would be to use Exchange to pick up the messages rather than
Outlook. You will not want to use OE in either case. So at this point, you
disable OE mail retrieval and stop using OE for e-mail. You can either
continue to use Outlook but with the server mailbox as the delivery location
rather than the PST file, or configure Exchange to pick up the messages.
If you want to continue using the existing POP accounts for the time being,
I would configure the SBS POP connector to do that rather than using
Outlook. You can configure the POP connector for the users one at a time or
whatever. That way, they can use the existing setup until you migrate their
data as above, then disable the mail retrieval settings in Outlook or OE,
then configure the user in the connector.
A lot of people recommend against the POP connector, but it's still more
reliable than having a bunch of Outlook or OE instances each doing its own
mail retrieval. You can use it until you're ready to switch to regular SMTP
mail, no matter how long that takes.
And lastly, IMO it's best to let the CEICW configure everything to do with
DNS and other networking. Let your SBS act as the DHCP server. You'll only
have primary DNS, which will be the SBS. And, regardless of whether you
follow the DHCP advice or not, the workstations should look only to the SBS
for DNS.
Welcome to SBS, and keep posting as you have more questions.
"Adam T." <Adammt@xxxxxxxxxxxxx> wrote in message
news:%23RdrKhYMGHA.1192@xxxxxxxxxxxxxxxxxxxxxxx
Hopefully I'll be able to keep this rather short...
Currently on an NT4 domain with mostly XP clients (couple 98se but they
aren't the problem) and am replacing the old server with a new one running
SBS 2003. When I started connecting computers to SBS the user's emails
didn't transfer.
I used the FAST Wizard to get profiles (didn't know about the local user
method...), but when checking Outlook after connecting to the new server
and 'restoring' FAST, the inbox was empty (except for a "welcome to MS
Exchange" message), even though there are hundreds (probably thousands,
but I'm not counting) of emails in the old Outlook. So I aborted the
switch.
Other background: Currently using our web hoster (not our broadband ISP
fwiw) for email and some users use Outlook, some Outlook express. As I'm
running out of disk space on the old server I was going to let that
continue at first and configure exchange later to get the server up
faster. I let the wizards create mailboxes on the server (maybe that was
my problem - Exchange is a foreign beast to me), but didn't point them to
the user's ISP mailbox as I wanted to let the users still access their own
until I had time to get in a class on Exchange and Server 2k3 (NT4 was
easy - it's 10 yrs old...)
So, I guess my question/problem is twofold:
1) Is that a workable method - can I move my users to the new server and
not use Exchange yet? Or should I move them to Exchange immediately? Or
something else?
And 2) how to do that and keep their existing emails - both Outlook and
Outlook Express versions. (though I didn't test the OE users - it probably
would be fine)
Another quick question on a similar topic: DNS on the clients should
point to the SBS server - should I put the SBS IP on both primary and
secondary DNS, or can/should the secondary DNS point to an ISP DNS in case
the server is down and the users can still get the internet (it has a
single NIC and I'm using a broadband router)?
TIA.
Mike Trout
IT Specialist (read: Jack of all computer related issues)
Neuma, Inc.
.
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