Re: SBS 2003
- From: "John" <john@xxxxxxxx>
- Date: Wed, 16 Nov 2005 07:11:03 -0600
Hi Brandy,
"I assume that you want to create a Distribution
List in Outlook, so when users can send emails and faxes at the same time
to the DL. " Yes I want to allow specific users to be able to send a
message, either by fax or email depending on the receipient's preference. We
have several groups of about 70 customers each that we need to send messages
to. About 80% prefer email and 20% prefer fax. Obviously because of speed,
cost and ease of sending, we prefer email. However 20% of our customers only
have fax machines at their locations.
I read your reply and the article from the link you supplied (821904 HOW
TO:) but I am still not clear on one point. Once the Distribution List (or
Distribution Group) is correctly set up, will SBS allow us to send by both
fax and email as one operation or do we have to set up two groups, one for
fax and another one for email?
Since we have several of these groups to send messages to we want to be able
to send both fax and email messages in one operation to each different
group.
Thanks for your help.
""Brandy Nee [MSFT]"" <v-branee@xxxxxxxxxxxxxxxxxxxx> wrote in message
news:47uY9Bo6FHA.832@xxxxxxxxxxxxxxxxxxxxxxxx
> Hello John,
>
> Thank you for posting to the SBS Newsgroup.
>
> I am sorry that from your description, I cannot fully understand the exact
> goal you want to achieve. I assume that you want to create a Distribution
> List in Outlook, so when users can send emails and faxes at the same time
> to the DL. If I have misunderstood your concern, please let me know.
>
> I have performed several tests on my machine, please see:
>
> 1. Select Contacts on the right panel in Outlook.
>
> 2. Right click right panel, click New Contact named contact1 and configure
> proper business number.
>
> 3. Right click right panel, click New Distribution List, name it "testdl"
> click Select Members, and select the new contact contact1 from Outlook
> Address book.
>
> 4. Open Notepad and print to fax
>
> 5. Click Address Book, and select Outlook Address book->Contacts.
>
> 6. Select testdl distribution list and the local contact is added properly
> into the recipient list.
>
> In addition, I found that I was not able to add domain Distribution group
> directly into fax recipients. This issue also occurs if I added a domain
> user to Distribution list in Outlook.
>
> Based on my research, above behavior seems to be as designed.
>
> More related information:
>
> 821904 HOW TO: Create a Distribution List (Distribution Group) in Exchange
> http://support.microsoft.com/?id=821904
>
> I also found that we can put these contacts who have fax numbers in Public
> folder instead of AD.
>
> 1. Log on as Administrator and open the mailbox using Outlook.
>
> 2. Create a new Contact public folder under All Public Folders list.
>
> 3. Right-click the folder and then click Properties.
>
> 4. On the Permissions tab, change the role of Default to Reviewer so that
> everyone can read the items in this folder.
>
> NOTE: you can customize the permissions here as desired.
>
> 5. Add all contacts who have fax numbers in this folder.
>
> After that, all clients can browse to this folder using their Outlook
> clients. Please let them perform this steps:
>
> 1. Browse to this Contacts PF.
>
> 2. Right-click it and then click Add to favorites.
>
> 3. Expand the Favorites list under Public Folders, right-click the
> Contacts
> PF and then click Properties.
>
> 4. On the Outlook Address Book tab, click to select the box "Show this
> folder as an Address Book", and then click OK.
>
> 5. Close and restart Outlook.
>
> 6. After that, when they need to send fax, they can browse to this public
> contacts folder in Outlook Address Book.
>
> You can also add Distribution lists in public folder and use these
> distribution lists directly in Fax wizard.
>
> Hope this information helps. If anything is unclear, please feel free to
> let me know. I am looking forward to hearing from you!
>
>
> Best regards,
>
> Brandy Nee
>
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> --------------------
>>From: "John" <john@xxxxxxxx>
>>Subject: SBS 2003
>>Date: Tue, 15 Nov 2005 07:13:02 -0600
>>Lines: 5
>>X-Priority: 3
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>>X-Newsreader: Microsoft Outlook Express 6.00.2900.2670
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>>Message-ID: <OqVSOZe6FHA.252@xxxxxxxxxxxxxxxxxxxx>
>>Newsgroups: microsoft.public.windows.server.sbs
>>NNTP-Posting-Host: adsl-68-92-206-222.dsl.hstntx.swbell.net 68.92.206.222
>>Path: TK2MSFTNGXA02.phx.gbl!TK2MSFTNGP08.phx.gbl!TK2MSFTNGP15.phx.gbl
>>Xref: TK2MSFTNGXA02.phx.gbl microsoft.public.windows.server.sbs:222421
>>X-Tomcat-NG: microsoft.public.windows.server.sbs
>>
>>Is it possible to set up a DL with both fax and email addresses and send
> to
>>both? Or does the list have to be seperated into 2 lists, 1 for fax and 1
>>for email? Thanks.
>>
>>
>>
>
.
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