Re: "share my calendar"

Logged in to the user's account, go to the Folder List in Outlook. At the
top should be "Mailbox - Username." The folders in that tree are the server
mailbox folders. At the bottom of the Mailbox tree, under "Search Folders"
but above "Public Folders," if you see anything called "Personal Folders,"
that's a PST. What I recommend in that case is to copy any files from the
PST to the equivalent folder in the Mailbox. Once you're finished with that
and satisfied that they've all been moved successfully, r-click the Personal
Folders entry and click Close. After you close the PST (don't skip this
step) and shut down Outlook, you can move or rename the PST to prevent the
user accidentally using it.

After that, go to Control Panel -> Mail. Click E-mail Accounts, then View
or change existing e-mail accounts. Click Next and on the resulting page,
make sure the "Deliver new e-mail...." setting is "Mailbox - Username." If
you see a POP3 account listed, you can remove that IF you have another way
of collecting the mail for that account (that should be done through
Exchange). For any service listed, the "deliver e-mail to" should point to
the mailbox, not to personal folders.

A user can have only one Exchange Server account in an Outlook mail profile,
but they can have more than one set of personal folders. If you have a
sophisticated user who has created multiple PST files for a valid reason,
that's fine. The normal case is that users don't know about how any of this
works, and if they have multiple PSTs, or are using PSTs instead of the
server mailbox, that's usually unintended. For anyone who is using a PST
for any purpose (such as archiving), they need to address the backup of that
PST or risk data loss.


"Bryce" <fukuzz@xxxxxxxxxxx> wrote in message
news:%23AFJ3DX5FHA.3876@xxxxxxxxxxxxxxxxxxxxxxx
> How can I doublecheck this?
>
> Too make sure they aren't working with a PST instead of Exchange?
>
>
> "Dave Nickason [SBS MVP]" <gwdibble@xxxxxxxxxxxxxxxxxxxxxx> wrote in
> message news:esZ4QvJ5FHA.1956@xxxxxxxxxxxxxxxxxxxxxxx
>> If the user is working with a PST instead of Exchange, you'll want to fix
>> that right away. For one thing, chances are the PST is not being backed
>> up. For another, even if you can share the PST calendar, access will
>> require the user's workstation to be running, which would not be a factor
>> with the Exchange mailbox.
>>
>> It's a simple matter to set the server mailbox as the default delivery
>> location in the user's mail profile, then import the PST items into the
>> mailbox, and delete the PST.
>>
>>
>> "Bryce" <fukuzz@xxxxxxxxxxx> wrote in message
>> news:eeHKVdJ5FHA.2040@xxxxxxxxxxxxxxxxxxxxxxx
>>> thanks.
>>>
>>> It might be in the way the account was set up originally and if it's
>>> keeping it's folders on the local computer or on exchange.
>>>
>>> "Dave Nickason [SBS MVP]" <gwdibble@xxxxxxxxxxxxxxxxxxxxxx> wrote in
>>> message news:OMNZ1JJ5FHA.3880@xxxxxxxxxxxxxxxxxxxxxxx
>>>> View the Outlook Folder List. R-click the calendar and click
>>>> Properties, then go to the Permissions tab. That's exactly where the
>>>> "share my calendar" link takes you. (Strange that that link's
>>>> missing...)
>>>>
>>>>
>>>> "Bryce" <fukuzz@xxxxxxxxxxx> wrote in message
>>>> news:OYheQAJ5FHA.2604@xxxxxxxxxxxxxxxxxxxxxxx
>>>>> When this user has their calendar open, I don't see in the left pain
>>>>> the choice of "share my calendar".
>>>>>
>>>>> How would I share their calendar with everyone when I don't see that
>>>>> option?
>>>>>
>>>>> Thanks.
>>>>>
>>>>> Bryce.
>>>>>
>>>>
>>>>
>>>
>>>
>>
>>
>
>


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