Re: Global Address Book Update

HI Joe,

Thanks for updates Dave thanks for good suggetions.

If I understand correctly, you want to change the primary email address of
the user, so that they can receive the emails in their external mailbox.

For your convenience, I suggest you follow the steps below to check:

Please make sure that you have uncheck automatically updates SMTP address
in the recipient policy on Exchange system managements.

If so, you can then set the primary address of some user to be the external
email address. They will not change when updates the exchange GAL.

As you want to send emails to that user so that they can receive emails
through external mailbox when offsite.

Based on my research, it might not possible to do that if you send a emails
inside SBS domain with the local exchange mailbox, the emails instead of
sending to external mailbox, it will be put into the exchange mailbox for
that user.

You have to use Dave's suggestion to forward emails.

If you send emails to that user from outside domain without an local
exchange mailbox, it will certainly be sent to the external mailbox for
that user.

Hope the above information helpful, please feel free to let me know. If you
have any further concerns.



Best regards,

Charles Yang (MSFT)

Microsoft CSS Online Newsgroup Support

Get Secure! - www.microsoft.com/security

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--------------------
| From: "Dave Nickason [SBS MVP]" <gwdibble@xxxxxxxxxxxxxxxxxxxxxx>
| References: <uB#HVYWrFHA.1032@xxxxxxxxxxxxxxxxxxxx>
<UwRXyWdrFHA.3932@xxxxxxxxxxxxxxxxxxxxx>
<OvPRQNkrFHA.2076@xxxxxxxxxxxxxxxxxxxx>
<O4o9aEorFHA.2592@xxxxxxxxxxxxxxxxxxxx>
| Subject: Re: Global Address Book Update
| Date: Wed, 31 Aug 2005 19:31:52 -0400
| Lines: 284
| X-Priority: 3
| X-MSMail-Priority: Normal
| X-Newsreader: Microsoft Outlook Express 6.00.2900.2527
| X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.2527
| X-RFC2646: Format=Flowed; Response
| Message-ID: <O$KKsQorFHA.3264@xxxxxxxxxxxxxxxxxxxx>
| Newsgroups: microsoft.public.windows.server.sbs
| NNTP-Posting-Host: 67-138-185-251.sdsl01.roc.ny.frontiernet.net
67.138.185.251
| Path: TK2MSFTNGXA01.phx.gbl!TK2MSFTNGP08.phx.gbl!TK2MSFTNGP12.phx.gbl
| Xref: TK2MSFTNGXA01.phx.gbl microsoft.public.windows.server.sbs:149713
| X-Tomcat-NG: microsoft.public.windows.server.sbs
|
| I'm not sure I understand exactly what you're trying to do. Here are two
| things to check. In the user's properties in AD, see if the address
change
| you made still shows. There's a check box on the bottom of the e-mail
| address tab to automatically update the addresses using recipient
policies.
| If you failed to un-check that box, the address change you made probably
got
| reversed automatically. You need to change it again after unchecking the
| box.
|
| If everything's OK there and the messages are still not forwarding, you
may
| need to allow auto forwards in ESM. Under Global Settings, click
Internet
| Message Formats in the left pane. In the right pane, r-click Default ->
| Properties. On the Advanced tab, click the "allow auto forward" box
(name
| approximate).
|
| This is disabled by default to keep your users from automatically
forwarding
| your trade secrets to the enemy, a possibility to consider if
appropriate.
| Other automatic replies are definitely recommended against to prevent
mail
| loops and to keep users from notifying strangers that they are out of
town
| and their houses are available for parties or worse.
|
|
| "Joseph" <.> wrote in message
news:O4o9aEorFHA.2592@xxxxxxxxxxxxxxxxxxxxxxx
| > Charles and Dave - I could not have hoped for a more comprehensive
reply.
| > Thank you very much.
| > I did as advised, and the Global Address Book did update. The problem
I'm
| > having now is the messages are not arriving at the new destinations,
and
| > I'm not getting any error messages anywhere. Is there something in
| > Exchange I need to tweak in order for these off site people to receive
| > their mail to their personal accounts? It was my "assumption" that
| > changing the default e-mail address would suffice. Do you have any
| > advise?
| >
| >
| > "Dave Nickason [SBS MVP]" <gwdibble@xxxxxxxxxxxxxxxxxxxxxx> wrote in
| > message news:OvPRQNkrFHA.2076@xxxxxxxxxxxxxxxxxxxxxxx
| >>I recommend trying this without deleting the OAB files on the
| >>workstation - it generally works for me to do the Exchange parts, then
| >>just do the "Download Address Book" from Outlook.
| >>
| >>
| >> ""Charles Yang [MSFT]"" <v-chayan@xxxxxxxxxxxxxxxxxxxx> wrote in
message
| >> news:UwRXyWdrFHA.3932@xxxxxxxxxxxxxxxxxxxxxxxx
| >>> HI Joe,
| >>>
| >>> Welcome to SBS newsgroup.
| >>>
| >>> Issue description:
| >>> ==========
| >>>
| >>> I understand that you want to know how to force outlook client to
update
| >>> the GAL on Exchange server. And you also want to know, if you can use
| >>> outlook 2003 on a Windows 2000 clients using RPC over HTTP.
| >>>
| >>> Analyzing and suggestions:
| >>> ===========
| >>>
| >>> Question 1:
| >>>
| >>> Force updates GAL:
| >>>
| >>>
| >>> I. On the Exchange server
| >>>
| >>> 1. Bring up ESM, Recipients, Offline Address Lists.
| >>>
| >>> 2. In the right pane, right click ''Default Offline Address List'' to
| >>> choose ''Rebuild''. Click Yes when being prompted.
| >>>
| >>> II. On the Outlook client
| >>>
| >>> 1. Close Outlook, and then delete all the .OAB files. In most cases,
| >>> they're stored under the folder %Userprofile%\Local
Settings\Application
| >>> Data\Microsoft\Outlook.
| >>>
| >>> 2. Bring up Outlook, click Tools, Send/Receive, and then choose
| >>> ''Download
| >>> Address Book''.
| >>>
| >>> 3. In the pop-up window, ensure ''Full Details'' and ''\Global Address
| >>> List'' are checked.
| >>>
| >>> 4. Ensure the check box is NOT selected "Download Changes Since the
last
| >>> Send/Receive", and then click OK.
| >>>
| >>> 5. Check if the GAL is updated.
| >>>
| >>> 6. If the contact still doesn't show up in couple of minutes, let's
go
| >>> to
| >>> server again, bring up Service console by running services.msc;
locate
| >>> the
| >>> service ''Microsoft Exchange System Attendant'' and choose to Restart
| >>> it.
| >>>
| >>> 7. Restart Outlook, does it show up now?
| >>>
| >>> Additional information about outlook clients and GAL updates time
| >>> frequency:
| >>>
| >>> If left constantly running, Outlook 2003 in cached mode automatically
| >>> updates the Offline Address Book on the client every 24 hours. The
| >>> 24-hour
| >>> time period is measured from the time that the Offline Address Book
was
| >>> last downloaded successfully. For example, if you complete an Offline
| >>> Address Book download at 09:00 today, Outlook will start the Offline
| >>> Address Book download the next day at approximately 09:00. Therefore,
| >>> different people will receive updates at different, random times.
| >>>
| >>> Note The default setting on the Exchange computer is to generate an
| >>> Offline
| >>> Address Book differential file every morning at 04:00. For a change
that
| >>> is
| >>> made in Active Directory to reach the client computer, the following
| >>> events
| >>> must occur:
| >>> The change must be picked up by the Exchange computer that generates
| >>> the
| >>> Offline Address Book files. This can take several hours. At worst, it
| >>> can
| >>> take 24 hours. This variable will be referred to as "x."
| >>> The Outlook clients must download the Offline Address Book updates
| >>> every
| >>> 24 hours. This update can take several hours. At worst, it can take 24
| >>> hours. This variable will be referred to as "y."
| >>> The update reaches the client machines x+y hours later, and the worst
| >>> delay
| >>> is 48 hrs. It would be rare for a client to ever experience the
complete
| >>> 48-hour delay.
| >>>
| >>> Question 2:
| >>>
| >>> RPC over HTTP
| >>>
| >>> Generally speaking, we recommend use Windows XP SP1 with proper
updates
| >>> and
| >>> outlook 2003 to be RPC over HTTP clients for the security reasons,
| >>> however
| >>> from the technical fields, we can configure IIS 6.0 on SBS to be IIS
5.0
| >>> mix mode to allow RPC over HTTP v1 mode which is supported by Windows
| >>> 2000
| >>> clients with outlook 2003.
| >>>
| >>> Please refer to following article for more detailed information about
| >>> the
| >>> system requirements, please note that we do not recommend use Windows
| >>> 2000
| >>> with outlook 2003 to do the RPC over HTTP as there are many security
| >>> holes.
| >>>
| >>>
| >>> System requirement for RPC over HTTP
| >>>
| >>>
http://www.microsoft.com/technet/prodtechnol/exchange/guides/E2k3RPCHTTPDep/
| >>> 91dc76e8-e60f-4f95-a32f-d4de63b263ac.mspx
| >>>
| >>>
| >>>
http://msdn.microsoft.com/library/default.asp?url=/library/en-us/rpc/rpc/con
| >>> figuring_computers_for_rpc_over_http.asp
| >>>
| >>> More info:
| >>> ===========
| >>> 823580 How to configure how the Offline Address Book is downloaded
when
| >>> you
| >>> use Outlook 2003 in Cached Exchange Mode
| >>> http://support.microsoft.com/?id=823580
| >>>
| >>>
| >>> 867623 Throttling full offline Address Book downloads to limit the
| >>> effect
| >>> on a LAN in Exchange Server 2003
| >>> http://support.microsoft.com/?id=867623
| >>>
| >>> Hope the above information helpful, if you have any further concerns,
| >>> please feel free to let me know. I am glad to help you.
| >>>
| >>>
| >>>
| >>> Best regards,
| >>>
| >>> Charles Yang (MSFT)
| >>>
| >>> Microsoft CSS Online Newsgroup Support
| >>>
| >>> Get Secure! - www.microsoft.com/security
| >>>
| >>> ======================================================
| >>> This newsgroup only focuses on SBS technical issues. If you have
issues
| >>> regarding other Microsoft products, you'd better post in the
| >>> corresponding
| >>> newsgroups so that they can be resolved in an efficient and timely
| >>> manner.
| >>> You can locate the newsgroup here:
| >>> http://www.microsoft.com/communities/newsgroups/en-us/default.aspx
| >>>
| >>> When opening a new thread via the web interface, we recommend you
check
| >>> the
| >>> "Notify me of replies" box to receive e-mail notifications when there
| >>> are
| >>> any updates in your thread. When responding to posts via your
| >>> newsreader,
| >>> please "Reply to Group" so that others may learn and benefit from your
| >>> issue.
| >>>
| >>> Microsoft engineers can only focus on one issue per thread. Although
we
| >>> provide other information for your reference, we recommend you post
| >>> different incidents in different threads to keep the thread clean. In
| >>> doing
| >>> so, it will ensure your issues are resolved in a timely manner.
| >>>
| >>> For urgent issues, you may want to contact Microsoft CSS directly.
| >>> Please
| >>> check http://support.microsoft.com for regional support phone numbers.
| >>>
| >>> Any input or comments in this thread are highly appreciated.
| >>> ======================================================
| >>> This posting is provided "AS IS" with no warranties, and confers no
| >>> rights.
| >>>
| >>>
| >>> =====================================================
| >>> When responding to posts, please "Reply to Group" via your newsreader
so
| >>> that others may learn and benefit from your issue.
| >>> =====================================================
| >>>
| >>> This posting is provided "AS IS" with no warranties, and confers no
| >>> rights.
| >>>
| >>> --------------------
| >>> | From: "Joseph" <.>
| >>> | Subject: Global Address Book Update
| >>> | Date: Tue, 30 Aug 2005 09:23:54 -0400
| >>> | Lines: 22
| >>> | X-Priority: 3
| >>> | X-MSMail-Priority: Normal
| >>> | X-Newsreader: Microsoft Outlook Express 6.00.2900.2180
| >>> | X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.2180
| >>> | X-RFC2646: Format=Flowed; Original
| >>> | Message-ID: <uB#HVYWrFHA.1032@xxxxxxxxxxxxxxxxxxxx>
| >>> | Newsgroups: microsoft.public.windows.server.sbs
| >>> | NNTP-Posting-Host: adsl-067-035-100-252.sip.bct.bellsouth.net
| >>> 67.35.100.252
| >>> | Path:
TK2MSFTNGXA01.phx.gbl!TK2MSFTNGP08.phx.gbl!TK2MSFTNGP12.phx.gbl
| >>> | Xref: TK2MSFTNGXA01.phx.gbl
microsoft.public.windows.server.sbs:149120
| >>> | X-Tomcat-NG: microsoft.public.windows.server.sbs
| >>> |
| >>> |
| >>> | I wasn't sure if this was an Exchange or SBS question, but since I'm
| >>> using
| >>> | the SBS Server Management Console I figured it'd be nicely placed
| >>> here.
| >>> |
| >>> | I've changed the default SMTP e-mail address of a user on the e-mail
| >>> | addresses tab of the user properties inside the Management Console
on
| >>> an
| >>> | SBS03 Prem. Server, and am wondering how I can force update the
Global
| >>> | Address Book to the Outlook Clients to reflect this change. It was
| >>> changed
| >>> | from the .local SMTP address to an external SMTP address so the
mails
| >>> will
| >>> | be forwarded out of house to the users personal mail account.
| >>> |
| >>> | On a secondary note, I really wanted to leave the address alone and
| >>> have
| >>> the
| >>> | remote client check for new mail through RPC over HTTP, but the
client
| >>> is
| >>> on
| >>> | Win2000pro. If I upgraded the remote client up to Outlook 2003,
would
| >>> this
| >>> | be possible and thus render the previous question unnecessary?
| >>> |
| >>> | (I would really like to know how to solve the first scenario
though).
| >>> |
| >>> | Thanks in advance for any help offered.
| >>> | Joe
| >>> |
| >>> |
| >>> |
| >>>
| >>
| >>
| >
| >
|
|
|

.

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