Re: clean up--compacting??


""Winfred Weng [MSFT]"" <v-wweng@xxxxxxxxxxxxxxxxxxxx> wrote in message news:jQlVqPCEGHA.1236@xxxxxxxxxxxxxxxxxxxxxxxx 
Hi Paul,

Thank you for posting here! Please note the partner managed newsgroups are
staffed weekdays by Microsoft Support professionals. Our goal is to provide
a one business day response to all posts.

Thank you for everyone's experience sharing. Paul, before we go any
further, I would like to confirm whether you encounter the following
message when you try to close Outlook Express: "To free up disk space,
Outlook Express can compact messages. This may take up to a few minutes."

If it is this case, I would like to let you know that this is a new feature
introduced in Windows XP Service Pack (SP) 2 and this behavior is
controlled by a registry key. After 100 times opening/closing Outlook
Express, this dialog may prompt and we need to compact our email and news
message folder. I would explain that like most database programs, Outlook
Express does not actually remove an item from a *.dbx file when you delete
a message. Instead it merely tags the item for removal at a later time,
mainly when you next compact your folders. Until then, the deleted message
is still occupying disk space, which can cause Outlook Express to perform
more slowly when accessing the *.dbx file.


Just a minor clarification. When you delete a message from a folder, it gets moved from that folder to the deleted items folder, but the space in the original file remains the same. The delete message is no longer in the folder. When you Shift-Delete an item, the message is marked for deletion (and 4 bytes of every 512 byte piece is overwritten), but the message then remains in the original folder, so the space is still there again. When you delete from the deleted items folder, then the messages again are marked for deletion, but they are still in the folder.

As you indicated, when the folder is compacted then that space is reclaimed, and OE will then function more efficiently.

Unfortunately, the implementation in SP2 was less than optimal, and as such, we are seeing multiple post from people who are losing all or some of their messages due to this problem.

I developed a workaround with OETool, that will reset the counter when a user manually compacts. So others may also wish to check out the latter part of www.oehelp.com/OETips.aspx#2 and also www.oehelp.com/OETool/

It would be nice if you could turn your message into a KB article we could reference for the users.

cheers,

steve



If you want to get rid of this behavior, you can use the following steps to
modify the corresponding registry key:

1. Click Start -> Run
2. Type regedit and click OK
3. Locate the following registry key:

HKEY_CURRENT_USER\Identities\{identity GUID}\Software\Microsoft\Outlook
Express\5.0

4. Right click it and click Export to back it up.
5. In the right pane, double click "Compact Check Count" and set its value
to 0.

In this way, the dialog will disappear until the count of opening/closing
Outlook Express approaches 100 again.

At the same time, I would suggest that you backup Outlook Express data
periodically in case there is any data loss, for example, before you
compact the database. The detailed information is documented in the
following Microsoft KB article:

270670 OLEXP: How to Back Up and Recover Outlook Express Data
http://support.microsoft.com/?id=270670

I hope the information above is helpful.

If anything in my post is unclear, feel free to let me know.

Have a good day!

Thanks & regards,

Winfred Weng
Microsoft Online Partner Support

Get Secure! - www.microsoft.com/security

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From: "Tri-Pacer" <nospam@xxxxxxxxxxx>
Newsgroups: microsoft.public.windows.inetexplorer.ie6_outlookexpress
Subject: clean up--compacting??
Date: Sun, 1 Jan 2006 15:34:42 -0800
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With no action on my part, outlook express has started going through a
lengthy "Clean up and Compaction" routine whenever I shut down the
computer 
or exit OE.

This is a major pain.

How may I shut off this "feature" and why did it start?

Thanks much

Paul Anton





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