Re: Two identities, each with a separate inbox?
From: Frank Saunders, MS-MVP IE/OE (franksaunders_at_mvps.org)
Date: 02/06/05
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Date: Sun, 6 Feb 2005 17:38:42 -0600
"Tosca" <no-spam@thank-you.com> wrote in message
news:O5yal$JDFHA.2180@TK2MSFTNGP10.phx.gbl
> Hi everyone
>
> I use Outlook but a colleague has asked me to help in setting up two
> separate identies in OE6, however I'm not so familar with OE. The OS
> is XP Pro SP2, if that's relevant.
>
> We've set up two identities, Alex and Kerry and the e-mail addresses
> that we need to use are in the form Alex@pndf.demon.co.uk and
> Kerry@pndf.demon.co.uk. We've managed to set up the correct POP3 and
> SMTP servers with the password for pndf.demon.co.uk but the incoming
> e-mail for both Alex@pndf.demon.co.uk and Kerry@pndf.demon.co.uk are
> both directed to the same inbox, depending upon which identity is the
> current one. We need to separate them. We thought about setting up
> separate login accounts for XP Pro (Alex and Kerry) and assume that
> we could set OE6 up so each could access their e-mail in that way
> (could we *actually* do this?) but we'd prefer to do it from within
> the same XP Pro account as switching the identities is quicker than
> switching users. Can we set this up and, if so, how do we ensure
> that Alex's and Kerry's messages go to the correct inbox and, as
> importantly, the outgoing messages are identified correctly to their
> respective recipients?
> Thank you for your time and patience.
The problem is that they are aliases for the same mailbox on the server, so
whoever gets there first gets everything. They will either need really
separate mailboxes (cosots money, usually) or rely on Message Rules:
There is no perfect set of rules, but you can get a fairly good
approximation. First you have to decide which user is the administrative
user. We'll call that one User A and the other User B.
For User B, first go to Tools | Accounts and double click the account. On
the Advanced tab check the option to Leave a copy on the server and to
Delete messages after 5 days. Change 5 to a number of days that you are
SURE will have had User A downloading messages. Then make this Message
Rule:
Where To or CC does not contain [User B]
Do not download from server.
The Not becomes available if you click Options after putting in the name.
If user B also has other rules, put that rule at the top and add "Stop
processing more rules" to the rule.
For User A you need two Rules. First, create a mail folder named Examine or
something for mail that doesn't fit the first rule. Then set User A's
account to leave mail on the server for a number of days that you are SURE
will have had User B downloading messages. The first (top) rule will be
this:
Where To or CC contains [User A]
Stop processing more rules
The second will be:
For all messages
Move to Examine, or whatever you named the folder.
After you have entered the rules they will all start with
Apply this rule after the message arrives
Mail that had User A or User B in the BCC field will end up in User A's
Examine folder along with a lot of the spam.
As I indicated, these rules are not perfect, but they are the best I could
do when my wife and I had aliases for the same account. I eventually got
her an entirely separate account with the ISP.
-- Frank Saunders, MS-MVP, IE/OE Please respond in Newsgroup only. Do not send email http://www.fjsmjs.com Protect your PC http://www.microsoft.com./athome/security/protect/default.aspx http://defendingyourmachine.blogspot.com/
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