Re: Outlook Auto Archive wont work for all folders.

appu <appu@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote:
Thanks.

We are going to use this for a short period only. We are in the
process of mail boxes migration from one exchange to another in a
different organization (2003).
We have some users with 4 to 5 years old mails in the server.

Yes, that happens. But so what? The age of the mail isn't the issue. It's
the size of the mailbox - actually, more importantly, the number of items
*per folder* that makes the biggest difference. I don't think it's my place
to tell a user I won't support mail over X days/weeks/months/years old. And
if you use PST files, that's essentially what you're telling them. Removing
the data from managed storage is a bad idea unless you're scrapping all
responsibility for it. There are server-side archive utilities you should
be considering if you're just trying to keep mailbox sizes down, and users
aren't just told to delete old crap.

Usres never selected "Do not archive" option in all their folders but
now all users have this option selected except for sent items. I am
not sure, this happened after we pushed the group policy.

Hmmm....


We would like to reduce the size of files on the server by this auto
archiving.

If you don't care about bringing the data over to the new environment, fine.
Otherwise, don't use this method.

It is difficult to go to individual users and archive all these mails.
Rest of the mail we will try to do with exmerge.

There are better ways - Quest Recovery Manager for Exchange or OnTrack's
PowerControls.....

Any other option you can suggest rather then going to all users and
changing it from their outlook client. If we ask this to user's
majority won't do it .

Of course they won't :-)

I've made several suggestions above - and yes, I know they don't address
your specific question (sorry) but Mark's does. However, I think my
suggestions might *preclude* it in the first place.


Thanks

"Lanwench [MVP - Exchange]" wrote:

appu <appu@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote:
Hi

We are not able to auto archive ANY FOLDER OTHER THAN SENT ITEMS
from outlook. Please let me know, if I am missing siomething

Please find the configuration of new group policy for outlook Auto
archive.

We enabled
Turn on Aut-archive
===========
Run Aut-archive every x days - 5
During Auto Achive
===========
Archive or delete old items
Show archive folder in folder list
Clean out items older than 6 months

Now this will create a archive folder and only archive
sent items folder.

I would like to know how to force all folder to be archive from
outlook? Example calendar, inbox and manually created folders etc.

Is there any option "Apply these settings to all folders now" to
push from the Global policy?

Thanks in advance.

Veering OT, but I strongly suggest you *not* do this if the data is
important at all. PST=BAD...

See
http://www.exchangefaq.org/faq/Exchange-5.5/Why-PST-=-BAD-/q/Why-PST-=-BAD/qid/1209




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