Re: Able to edit a file without checking out

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Sorry for not being clearer but as mentiond once the document is being
edited it is considered locked until saved or closed by the user , no 2
people can edit and save the document at the same time. Microsoft call the
two methods explicit and implicit. Microsoft Word for example can both open
and lock a document for editing by selecting edit in microsoft word or
alternatively first check it out then edit in word , either way the document
is locked for editing and when saved back in to the library will create a
new version except check in will allow you to input a version comment. For
people who must have a form of document management as mentioned already this
is not ideal but for a majority of average users this does not present a
problem. It is just a shame that Microsoft did not give us the option to
select what method we wanted for each envoironment , instead we are left we
coding in the force checkout option or buying a 3rd party solution for more
advanced document management.

Hope this clears my statement up a little.

Steve Smith
www.combined-knowledge.com


"Joe" <Joe@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:DFB8C79C-039B-45AB-9222-B2BB81C9E6AB@xxxxxxxxxxxxxxxx
Sharepoint version control is definitely rudimentary, but while you can
edit
and save revisions to a document without checking it out, you can't save
revisions if someone else has it checked out. Check the document out when
you want to prevent anyone else from updating the server copy while you're
editing it yourself.

The main problem with forcing a checkout is that when you check the
document
out, the checked-out version's timestamp will be updated whether you check
in
or cancel your checkout, so the version history (as-is) is worthless for
keeping an official audit trail.


"Charles Haddad" wrote:

Steve, i appreciate your help, and we'll try to code this in. But i also
agree with Chris, what's the point of revision control in sharepoint if
you
don't force the check out?
I think this should be reported to microsoft as a bug.

"cwogle" wrote:

I'm afraid I must disagree with your statement, Steve, that "there is
no need
to force a checkout prior to editing". Now maybe I don't understand how
SharePoint works (and I'm sure somebody will be quick to correct me!),
but if
you can edit and bump version numbers without checking out, and if
checking
out does not prevent somebody else from editing, then what is the point
of
checking out at all?

Chris

"Steve Smith" wrote:

This is the way SPS 2003 works , there is no need to force a checkout
prior
to editing. however there have been several threads in the past in
the
Sharepoint newsgroups and forums where people have coded in the
ability to
force a checkout when editing such as this one :
http://pasteldelimon.blogspot.com/2005_06_01_pasteldelimon_archive.html

Steve Smith
www.combined-knowledge.com
UK Sharepoint Training


"Charles Haddad" <Charles Haddad@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in
message
news:3CD3AFC8-BD85-4A16-8CD1-8A76411794AF@xxxxxxxxxxxxxxxx
Hello,

Has anyone encountered this issue:

I edit a file (in this case a word document) without checking it
out
first.
word comes up i make a change to the document, save it (it lets
me), close
the document, the revision history is bumped and show a change. is
there
a
setting somewhere to prevent file changes and version bumps w/o
checkouts?





.

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