Re: Only send task alerts to the person who's been assigned the ta
- From: "ACK" <Alyssa@xxxxxxxxxxxxxxxx>
- Date: Mon, 17 Oct 2005 22:39:55 -0500
You can start with an Issues list, and add pretty much any fields that you
want (Modify Settings and Columns).
The Issues List contains a column called "Assigned To." This column gets its
information from the users of the site. When you create a new item and
select a user in the "Assigned To" field, that person gets an email
informating them that an item has been added. Once someone adds an item,
they can choose to be alerted of changes to just that item, not the entire
liste.
Hope the helps,
Edward Lee
Microsoft MVP - Sharepoint Portal Server
"Matt G" <matt@xxxxxxxxxxxx> wrote in message
news:0FA16CEE-5440-4E9E-9541-8500916A4B72@xxxxxxxxxxxxxxxx
> Hi Ack. Thanks for responding again. I'll try and communicate better.
>
> As far as I understood and issues lists is a list of things that need to
> be
> addressed and a task is a list of goals that need to be accomplished.
>
> For example - these will be the columns in our task list:
>
> Task
> Task Description (including quick links to all the relevant files)
> Project Area (link to)
> Client
> Assigned to
> Reviewer
> Project manager
>
> Predecessor task (link to)
> Start date
> Estimated hours
> Due date
> Priority
> Charge Rate
>
> Actual start date
> Estimated due date
> Status
> % complete
> On hold hours
> On hold reasons
>
> Actual hours
> Cost
> Completed date
>
> Contact on complete (the person to notify when the task is done)
> Successor task (link to)
>
>
> All tasks for all people will be in there, so that people can use the
> filters to see different views (eg - the jobs that took longer than
> expected)
> or go in as change the person that a task is assigned to.
>
> If you go into the create lists page it shows:
>
> task list as being-
> "Create a tasks list when you want to track a group of work items that you
> or your team needs to complete. "
>
> Issues as being-
> "Create an issues list when you want to manage a set of issues or
> problems.
> You can assign, prioritize, and follow the progress of issues from start
> to
> finish. "
>
> Essentially, I suppose it doesn't matter if the issues or tasks list is
> used. We would expect things to work like this.
>
> A project manager adds a task and assigns it to a user >
>
> The user get an email notification with a link to the task >
>
> The project manager gets and email when the assigned user mages any
> changes
> or completes the task.
>
> We will have 100s of tasks (or issues) assigned by numerous project
> managers
> to numerous users / developers. We want ed to use this because using email
> too to communicate is hurting us. We are fine with getting "relevant"
> notifications. But getting none or lots of unrelated emails is also bad.
>
> I thought sharepoint would help us manage our team and our work flow? I
> can
> see how this can help us if we can't have the option of only getting
> notifications to talks or issue that involve those people - IE - the
> project
> manager and the person who has been assigned the task.
>
> Thanks for your continued help and your patients.
>
> M@)
>
>
>
> "ACK" wrote:
>
>> Hi Matt. I must not be understanding what you want to accomplish, because
>> it
>> still seems to me as thought some customization of the Issues list might
>> get
>> you what you need. Can you elaborate, or maybe explain why the Issues
>> list
>> won't work for?
>>
>> --
>> Edward Lee
>> Microsoft MVP - Sharepoint Portal Server
>>
>>
>> "Matt G" <matt@xxxxxxxxxxxx> wrote in message
>> news:4EB86D4C-3C25-43CC-8419-3BCEAA218E68@xxxxxxxxxxxxxxxx
>> > Hi ACK. Thank you so much for responding. Although the issues does
>> > support
>> > one person being notified is not really what im after.
>> >
>> > I want to create a project / set of docs. Then go into tasks and add
>> > things
>> > for people to do that referes to the documents.
>> >
>> > Then all of the empoyees can just go to one task list (not a different
>> > one
>> > for each project) and see what they have to do, and have a dynamic link
>> > to
>> > the project folder and documents involved.
>> >
>> > And when tasks are added, only the taskee getas a message.
>> >
>> > I still cannot believe that a task list that is used by 100 people,
>> > with
>> > notification (so they know when a task is added) have to end up getting
>> > a
>> > notification every time as task is added to any one of the 100 other
>> > people.
>> >
>> > M@)
>> >
>> >
>> > "ACK" wrote:
>> >
>> >> Have you thought about using the Issues list, rather than the Task
>> >> list?
>> >> With the Issues list, when creating an item, you can assign it to
>> >> someone,
>> >> and then have an email sent alerting them of the task.
>> >>
>> >> Coraworks sells some webparts that expand on this idea of email
>> >> enabled
>> >> lists.
>> >>
>> >> --
>> >> Edward Lee
>> >> Microsoft MVP - Sharepoint Portal Server
>> >>
>> >>
>> >> "Matt G" <matt@xxxxxxxxxxxx> wrote in message
>> >> news:978A27ED-ADE8-4F4F-BF44-3986D69B9C98@xxxxxxxxxxxxxxxx
>> >> > Hi. I have 50 users and 100s of tasks added each week.
>> >> >
>> >> > We want to send alerts when tasks are added, but only to the person
>> >> > that
>> >> > the
>> >> > task is assigned to.
>> >> >
>> >> > If there were only two users, I'd set up two different task lists,
>> >> > but
>> >> > we
>> >> > need to use the filters etc.
>> >> >
>> >> > Surely this must be possible?
>> >> >
>> >> > M@)
>> >>
>> >>
>> >>
>>
>>
>>
.
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