Re: Reorganizing Existing Sharepoint 03 Site (Question)
From: Craig Mitchell (CraigMitchell_at_discussions.microsoft.com)
Date: 03/16/05
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Date: Wed, 16 Mar 2005 09:19:03 -0800
Bill, thanks so much for your response! And sorry so long in getting back to
you. Like so many other IT departments, there was a big push to reorganize
our SPS until another pressing thing got in the way and I'm only now getting
back to this.
With regards to using WSS as a staging area to push new content to our
existing SPS site, do you know of any good resources to learn how to
accomplish this? And the best way to go about it? I've been Googling and
searching Microsoft's site but so far have not run across a white paper or
tutorial on accomplishing this.
We have a 2003 server running SPS and SQL Server 2000 behind the scenes. I
assume I would install WSS on another 2k3 server and not on the exisiting
server as it's already crowded with several other web apps besides SPS.
Thanks again,
Craig Mitchell, St. Louis
"Bil Simser [MVP]" wrote:
> I feel your pain Craig. A few things:
>
> 1. Have a *good* plan before you start again on re-organizing things.
> Build some site maps and try it out on people to see if it works for
> them and what the need the portal to do for them (unless the powers that
> be already have that worked out). Just do some due diligence work around
> making sure you're only going to re-org once.
> 2. Work in WSS, publish to SPS. Try to keep the content in the actual
> portal to a minimum. If there are areas where lots of work has been
> going on, push it down into a WSS site and publish the links to the
> portal areas.
> 3. Links are going to break. It's a reality. Peoples bookmarks, links in
> documents and links in sites will be invalid. Have a good communication
> plan to let everyone know what's going on and what to do about it.
> Creating a custom 404 page would be a good thing to send the user to
> that link, maybe log the old link and alert someone. Show your users
> that you care about the situation they're experiencing. If you're really
> adventurous, you could use a custom .NET 404 page combined with some
> read-only queries against the database to find the content and suggest
> some links that might be valid. It's a stretch, but off the top of my
> head you might be able to find documents based on names and be able to
> find the document in the system for the user but it would take some work
> so you need to balance that off the number of hits that will go to the
> wrong place.
> 4. Keep the communications open with the user. This relates to #3 but
> when a link is discovered have someone respond asap and fix it or help
> the user. If you have a large user base, they're #1.
>
> Mostly around communciations and having a plan, not so much a technical
> problem. A broken link is a broken link.
>
> --
> Bil Simser
> http://weblogs.asp.net
>
>
>
> "Craig Mitchell" <Craig Mitchell@discussions.microsoft.com> wrote in
> message news:Craig Mitchell@discussions.microsoft.com:
> > Like many companies, our Sharepoint Portal Server 2003 was hastily
> > deployed
> > and not very well thought out. And now quite predictably, it's a complete
> >
> > mess. I've been assigned the task of cleaning it up.
> >
> > My first question is: Is there an easy way for me to go about reorganizing
> >
> > existing documents, sites, and sub-areas without disturbing the day-to-day
> >
> > use of the server? Surely there's a way....
> >
> > Second question: what am I getting myself into? Does anyone have any tips
> >
> > beyond burning the server to the ground and rebuilding it?
> >
> > I've searched M$'s website and Google for any discussion or documentation
> >
> > relating to reorganizing existing sites but I havent come up with
> > anything.
> > Everything is geared towards getting right at the beginning. This scares
> > me.
> >
> > Thanks,
> >
> > Craig Mitchell, St. Louis
>
>
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