Team Site Permissions using Email Groups
From: Sara Windsor (SaraWindsor_at_discussions.microsoft.com)
Date: 09/01/04
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Date: Tue, 31 Aug 2004 23:41:02 -0700
We've been actively using Exchange 2003 email groups (mail-enabled Universal
Security Groups) to assign permissions to SPS2003 Team Sites.
Sometimes when a client adds an email group to a Team Site via MANAGE USERS
- ADD USERS, the group is "broken out" into individual users when proceeding
through the process; sometimes the group is NOT broken out, but is left as a
group - even if the user has their Outlook client open.
In many cases - we WANT the group to remain "as a group" when assigning
permissions (i.e. as a single entity that is NOT broken out into individual
users) - then when the group membership changes the site owner doesn't have
to go back & modify individual permissions since they're assigned to the
GROUP, not to individual users.
If the group is "broken out" into individual members when the permissions
are initially being added, the permissions become static (the permissions are
assigned to the specific list of users in the group at the time, not to the
group itself); thus if group membership changes the site owner must go back
and manually add/remove users for appropriate access.
I haven't been able to figure out the rules that define WHEN a group is
broken out into individual users when adding the group to a Team Site, and
when a group is NOT broken out. (i.e. must you have a certain version of
Outlook? must you use a certain syntax such as the group address -
group@mydomain.com - instead of group name - domain\groupname? etc.)
Can anyone tell me under what circumstances groups are broken out into
individual users when assigning them to Team Sites?
TIA.
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