Re: Portal Areas or WSS Sites for Libraries?

From: BCM (BCM_at_discussions.microsoft.com)
Date: 07/30/04 

Date: Fri, 30 Jul 2004 11:51:04 -0700

Greg,

Thanks .. everything you said makes sense.

As we are only focusing on our "corporate controlled documents" for our immediate efforts related to this question, your comments about using the Portal for this type of material and saving the WSS sites for more "dynamic" content is fully in line with ouor original thinking.

What's interesting is the discussion of backup / restore function (or lack thereof), which contradicts our original plans.

So .. we still have some decision making to do, but at least we're starting to get a handle on some of the real issues and considerations to be fed into that decision making process.

Thanks again,
BCM

"Greg McAllister" wrote:

> BCM:
>
> Through 4 months of research and now being live for 4 months the decision we
> made to store 'most' documents on sites was wisely chosen.
>
> The portal is a great place to store public (in this case to the company)
> information. IT stores an Answer Book (aka Knowledge Base) on the portal. HR
> stores a lot of stuff in the public sense as well as some other odds and
> ends for other groups. In fact some of groups decided to combine resources,
> because they had so few public ones to begin with, creating a general portal
> for several departments.
>
> We left WSS as the sole basis for security and privacy within departments.
> All documentation generated by users lives in these team sites. Everybody's
> My Document folders points to their own shared library on the site and here
> is why:
>
> 99 % of Documents generated by employees is company related. Only 3-5% of
> that information is usable by all members in the company. Therefore all
> documents will live on the WSS sites and be disseminated to the portal as
> deemed valuable for the company as a whole. Also key to that is that back
> ups of the portal are done daily as well as transactional every 4 hours.
> Backups of sites are done every three hours. If somebody needs a restore
> from the portal the process is extremely timely and requires a separate
> server setup like the live server. If done on the live server it wipes out a
> days worth of files/transactions. Our Portal takes approximately 2.5 hours
> to back up and 5 to 6 hours to restore. YOU CANNOT RESTORE INDIVIDUAL
> DOCUMENTS OR SITES from a portal backup. Sites take about as long to back up
> also but YOU CAN RESTORE INDIVIDUAL SITES. If someone needs a document
> replaced I can restore the site to a separate content DB on the same
> server - open it up through our sites link and copy the file from the
> restored site to the live site within 30 minutes to 1 hour.
>
> Sorry I rambled on so. To summarize - storing documents on WSS greatly
> enhances document restoration. Storing Documents on Portal Libraries is fine
> until you need to restore them. As a side note - Veritas is working on a
> solution which will greatly enhance backups and that will be the ability to
> restore individual documents. No word on if it will do sites, portals, or
> both but that will be a god send either way.
>
> Hope this gives you that definitive answer!
>
> Greg McAllister
> "BCM" <BCM@discussions.microsoft.com> wrote in message
> news:E525276A-56BD-4828-A424-01DFCE513555@microsoft.com...
> > All,
> >
> > We have been given the recommendation twice that we use WSS Sites to house
> document libraries for our "controlled content" stores. This is in contract
> to our own initial intent to use Portal Areas to house these libraries.
> >
> > OK - we're not claiming to be experts! And we want to do what is "right"
> (or at least reasonable)!
> >
> > But .. neither of those making the recommendation could give us any actual
> reasons for doing it one way vs. the other. Just generzal comments like
> "We've never seen it done that way before." or "That's the way it's
> generally done." What we want to know is WHY?
> >
> > Then we can decide to "live with the issues" and stay as is, or justify
> the restructuring time / effort to our management. Any help out there?
> >
> > Thanks in advance,
> > BCM
>
>
>

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