Re: Document Library Functionality
From: Steven Collier [MVP] (steven.collier_at_mvps.org)
Date: 02/05/04
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Date: Thu, 5 Feb 2004 20:35:02 -0000
Rights Management in Office 2003 embeds security within documents. It's
more than just passwords, but a model where you can specify who has
permission to view, edit, copy from or print the document. It also does this
irrespective of where the file is. Even if an unauthorised party found a
document they could not open it.
The system relies on a rights management server which Word etc. talks to in
order to validate access to the document.
-- Steven Collier SharePoint Portal Server MVP anonymous@discussions.microsoft.com wrote: > thanks for your reply. > > Could you possibly expand a bit on what you mean by > rights management in Office 2003. Are you suggesting to > add the security to tha actual document - e.g. password > protect or editing restrictions? Will these settings > remain within sharepoint? I have seen some references to > IRM - info rights management - do yuo have any more > information on this? Does this work with Sharepoint? > > Thanks in advance... > > ...think I am getting closer to sorting this thing out. > thanks! >> -----Original Message----- >> You need to try to think about things a little differently. >> SharePoint v2 absolutely isn't a document managment tool in the same >> sense as Hummingbird or Documentum. Compared to version 1 it's now >> even further from this model. >> >> The product is about something different. Firstly for documents it's >> about collaboration, this is delivered through tight integration >> with Office 2003. Concepts such as document workspaces and meeting >> workspaces allow a model of storing unstructured data within the >> context of how people work. >> >> Sharepoint is a tool for knowledge workers where the documents are >> not the product of the organisation. Take a legal firm where every >> document created is pretty much charged back to their clients, you >> would want a much more rigerous approach to tracking your documents. >> Similarly if your users are processing forms or something, ie not >> knowledge workers, then something else would match that requirement. >> >> Finally to your specific requests. Document level security is >> available in Office 2003 through rights managment. This allows much >> more control than just controlling access to the documents location, >> a clearly better approach. Workflow for approval of documents is not >> in the product, but there are interfaces provided to allow external >> parties to integrate their products. There are at least 3 products >> that do this that I know of. Each of these product gives you a >> solution which is drammatically better than SharePoint 2001. >> >> -- >> Steven Collier >> >> SharePoint Portal Server MVP >> >> anonymous@discussions.microsoft.com wrote: >>> ok - how would you suggest I get the security >>> functionality (i.e. document level security). It is just >>> infeasible to create a document library or area for every >>> document. Also what about approval routing - that is not >>> available in the normal libraries. >>> >>> They advertise this as a document management tool but you >>> can't even deny access to a document if necessary. >>> >>> Any suggestions? >>> >>> thanks >>> >>>> -----Original Message----- >>>> You can have precisely one backward compatible document library. >>>> It's there for folk moving up from 2001 to 2003, but I owuld not >>>> gamble on it being there forever. Despite it's enhanced approval >>>> mechanisms it does not have the scalability or resilience required >>>> for storing important doucments. If you haven't used it before I >>>> wouldn't recommend you start now, I wouldn't bet on it still being >>>> available in the product at the next release. >>>> >>>> -- >>>> Steven Collier >>>> >>>> SharePoint Portal Server MVP >>>> >>>> In <anonymous@discussions.microsoft.com> wrote: >>>>> I have noticed that the backwards compatible document >>>>> library has a lot more functionality than a portal or >>>>> site library (e.g. approval routing, document level >>>>> permissions and profiles). >>>>> >>>>> Can I use backwards compatible libraries in Sharepoint >>>>> 2003 in the portal? >>>>> >>>>> I am trying to avoid using separate libraries or using >>>>> sharepoint services. I would rather keep everything in >>>>> one place and on the main portal site. >>>>> >>>>> Any light on this topic please? Greatly appreciated! >>>>> >>>>> Thanks >>>> >>>> >>>> . >> >> >> .
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