Re: deleted projects still draw on resource pool

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From: Jan De Messemaeker (jandemes)
Date: 08/05/04 

Date: Thu, 5 Aug 2004 12:15:03 +0200

Hi Greg,

I suspected this but I'm glad you confirm, the more that (a) it is easlly
solved and (b) it is easily avoided as well.
Indeed, a Pool keeps a copy of the assignments of all projects linked (if
not you woukd be forced to each time open all files to get the whole
picture!) so you have to inform tha pool a file is no longer connected.

The proper way to do it is with the sharer file and the pool open, in th
sharer file Tools, resource, Share resources, use own resources. The pool
then notes this project is no longer a sharer.

But since you did not do that, teh pol will still think the old project
exists since it still has it in oits list of sharer files.
So you have to open the pool, Tools, resources, share rresources, look for
the deleted one, select, break link.

HTH 

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"Greg" <grudd@spectramat.com> wrote in message
news:03b401c47a71$754a8e50$a601280a@phx.gbl...
> Thanks, Jan.  That's what I would think.  Let me be more
> precise:
> I open a resource pool, Pool1.
> I open a new project, Project A, and share resources with
> the pool.
> I work on it for a time, assigning tasks to resource Bob.
> Bob has other tasks in other projects as well.  I open
> them too.
> Then I decide I don't like the way I set up Project A and
> I close it.  I have saved it at some time.  I go into
> Windows Explorer and delete Project A.
> Perhaps the next day, I open Pool1 and the other projects
> with Bob.  I start adding tasks and find (perhaps) that
> Bob is overallocated.  To find why, I go to Resource Usage
> view and I can see all resources and tasks in the pool.
> To my surprise, Bob still has tasks listed, with times
> attached, from Project A.  I have not removed Project A
> properly from the pool!  (Perhaps I should have done
> something before deleting.)  Now Bob is difficult to
> schedule because he has ghost tasks.  So I make up a new
> resource, Bob2, and assign it to all of Bob's remaining
> tasks.  Then all is OK again, but Bob has no job.  I must
> be missing something, because one cannot avoid having dead
> or dormant projects with resources and tasks laying around.
>
> Thanks for your time.
> Greg
>
> >-----Original Message-----
> >Hi Greg,
> >
> >I'd love to help you but I have a problem understanding
> some.
> >Let me quote:
> >
> >"and I deleted the files (my bad).  Now it seems they
> >are still using resources from my pool!  "
> >
> >Sorry, but how can a deleted file still use resources?
> >You probably did something else than deleting them (I
> guess) but what?
> >
> >Greetings,
> >
> >--
> >Jan De Messemaeker
> >Microsoft Project Most Valuable Professional
> >http://users.online.be/prom-ade/index.htm
> >32-495-300 620
> >"Greg" <grudd@spectramat.com> wrote in message
> >news:012801c47a55$4ab87d30$a501280a@phx.gbl...
> >> Fresh from training, while starting out on Project
> 2000, I
> >> opened a dummy project with no tasks and stocked it with
> >> resources.  Fine.  I then made a series of projects with
> >> tasks that share the resources.  Some of them did not
> work
> >> out, and I deleted the files (my bad).  Now it seems
> they
> >> are still using resources from my pool!  Is there anyway
> >> around this other than "firing" all the resources
> >> and "hiring" new ones with different names?
> >> A related problem is, how do I keep projects I wrote
> >> intended to be used as inserted subproject modules, from
> >> showing as resource requirements.  I know want to
> disable
> >> the link to the original project on insertion.  Thanks.
> >>
> >> Greg
> >
> >
> >.
> >

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