Re: beginner: difficulties with timeline

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From: Mike Glen (glenATmvps.org)
Date: 02/29/04 

Date: Sun, 29 Feb 2004 09:29:23 -0000

Hi Fredo,

That's because the costed resource is assigned at zero hours work. Split
the screen and have a look at the assignments.

Mike Glen
MS Project MVP

Fredo Vincentis wrote:
> Thanks for the help on this, Mike. It gives me a good understanding
> on where I went wrong (or actually I didn't go too wrong, Project
> just handled things differently to what I expected).
>
> But if I may add another question that still causes me headache on
> the same project:
>
> Again there are some tasks that include multiple resources at the
> same time (e.g. a meeting between two people). One of the resources
> does not have a Std. Rate. assigned to it, because it is an external
> party that is not being paid for any of its work. The other resource
> has got a Std Rate of $65.00/h. The meeting goes for an hour (Mike:
> this would be for example Task 11).
>
> If I now change the View to "Cost" and check the "Total Cost" for one
> of these tasks, it says "$0.00". However, in my understanding Project
> should tell me the meeting cost $65.00, seeing that there is one
> resource with $65.00 and the other with $0.00 Std. Rate.
>
> This seems strange to me in particular because it is happening on
> some tasks of that kind and it doesn't on others. I have got several
> meetings of multiple resources throughout my project and some of them
> have got a Total Cost, others don't. I can't see the pattern.
>
> Any idea why this is happening?
>
> Thanks heaps for your help, guys! I am learning a lot here.
>
> "Mike Glen" <glenATmvps.org> wrote in message
> news:usJNjSf$DHA.3712@tk2msftngp13.phx.gbl...
>> For the record, Freda had, for example, 3 resources on a task, one
>> of whom had restricted working hours in a personal calendar. Thus
>> the Duration expanded to allow for all 3 resources to finish the
>> allotted Work. So the schedule, when levelled, pushed out the
>> dates, made the Duration longer.
>>
>> Mike Glen
>> MS Project MVP
>>
>> Mike Glen wrote:
>>> Sure, Fredo, email me changing the AT to @ and I'll have a look
>>> tomorrow.
>>>
>>> Mike Glen
>>> MS Project MVP
>>>
>>> Fredo Vincentis wrote:
>>>> I have got absolutely no time constraints on the project, except
>>>> for the beginning of the first task, which is set to a certain
>>>> date.
>>>>
>>>> Could I email the file to one of you to have a quick look over it?
>>>> Just to see that I enetered everything I needed before levelling?
>>>>
>>>> "Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in
>>>> message news:e#vHGKu#DHA.2180@TK2MSFTNGP09.phx.gbl...
>>>>> Hi,
>>>>>
>>>>> I'm nearly sure that you assigned a task to a resource with
>>>>> limited availability in time
>>>>> Then when Leveling pushes a task for that resource to a time after
>>>>> its latest availability, it keeps on pushing till the end of its
>>>>> calendar (31/12/2049)
>>>>>
>>>>> Could you verify that?
>>>>>
>>>>> --
>>>>> Jan De Messemaeker
>>>>> Microsoft Project Most Valuable Professional
>>>>> Project Management Consultancy
>>>>> Prom+ade BVBA
>>>>> 32-495-300 620
>>>>> "Fredo Vincentis" <yahoda21@hotmailNoSpam.com> schreef in bericht
>>>>> news:c1e09p$1190$1@otis.netspace.net.au...
>>>>>> Hi guys, thanks for the welcome.
>>>>>>
>>>>>> I have read your article and others as well on levelling, but I
>>>>>> still don't get it working. What I really want project to do is
>>>>>> NOT to split any tasks (so I turned that setting off), and NOT to
>>>>>> adjust individual assignments. If there is overallocation, I want
>>>>>> the tasks to be pushed out longer until there is no more
>>>>>> overallocation.
>>>>>>
>>>>>> If I uncheck all tick boxes and leave the other default settings,
>>>>>> Project suddenly changes the duration of some of my tasks to
>>>>>> 0hrs!? That's one way of getting rid of the overallocation, but
>>>>>> not really implementable. I want the duration of the tasks to
>>>>>> remain the same.
>>>>>>
>>>>>> Also it changes the duration of my project from 26 days to 11962
>>>>>> days. I expected more like 40 days, not 32 years, to work on this
>>>>>> project.
>>>>>>
>>>>>> Any idea where I might be going wrong?
>>>>>>
>>>>>> Thanks heaps!
>>>>>>
>>>>>> "Mike Glen" <glenATmvps.org> wrote in message
>>>>>> news:evy5HLh#DHA.2660@TK2MSFTNGP10.phx.gbl...
>>>>>>> Hi ,
>>>>>>>
>>>>>>> Welcome to this Microsoft Project newsgroup :)
>>>>>>>
>>>>>>> You might like to have a look at my series of Microsoft Project
>>>>>>> lessons in the TechTrax ezine, particularly Lesson 5-Working
>>>>>>> With Resources, at this site:
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AU
>>>>>> TH=23
>>>>>>>
>>>>>>> FAQs, companion products and other useful Project information
>>>>>>> can be seen at this web address: <http://www.mvps.org/project/>
>>>>>>>
>>>>>>> Hope this helps - please let us know how you get on :)
>>>>>>>
>>>>>>> Mike Glen
>>>>>>> MS Project MVP
>>>>>>>
>>>>>>>
>>>>>>> Fredo Vincentis wrote:
>>>>>>>> I have entered all my tasks into Project 2000, entered my
>>>>>>>> resources and allocated them to the tasks. I also set a few
>>>>>>>> predecessors for those tasks that rely on others to be
>>>>>>>> completed first. What I expected was that Project would start
>>>>>>>> a new task "as soon as possible" without overallocating
>>>>>>>> resources. But instead of doing that, all my resources are
>>>>>>>> hopelessly overallocated. I didn't change the start-times or
>>>>>>>> end-times, all I changed was the duration of each task.
>>>>>>>>
>>>>>>>> Any idea where I'm going wrong?
>>>>>>>>
>>>>>>>> Thanks for your help.

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