Re: Swapping Resources ?

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Hi Glenn,

If you don't want to replace Jim with another resource, you can set
his remaining work to zero. Add the remaining work field to the
Task Usage view and set Jim's assignment remaining work (not the row
with the task name -- but the row with Jim's name) to zero. Jim
will still have 8 hours of actual work. You'll need to make the
appropriate change to increase Mike's remaining work as needed.

Julie

"Glenn" <Glenn@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:0B802BFE-BEDB-4BD9-8BC0-CC7AD87B1423@xxxxxxxxxxxxxxxx
Hi Julie,

I assign both Jim and Mike to the same task and I then have them
both do one
day of Actual Work. Next I try to Remove Jim from the task but I
get a
dialog box that says, "The selected item has some actual values.
Do you want
to delete it?" Yes/No. If I click Yes, it removes the day of
work that Jim
provided.

What I really was attempting to do was to remove Jim from doing
any further
work from this point forward. Instead, Project removed Jim's last
day of
work and the cost for that day of work. How can I remove a
resource without
this happening?

Thanks,
Glenn

"JulieS" wrote:

Hi Glenn,

You are correct that seeing a resource's name appear next to a
Gantt
bar or in a task view does not imply that a resource is working
continuously throughout the entire task. By default in Project,
when a resource is assigned Project will spread the work for the
resource across the span of the task. However, as you note a
resource may have work scheduled or performed on an intermittent
basis. Either the resource usage or task usage view is the best
way
to view timescaled work for a resource or resources.

Julie

"Glenn" <Glenn@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:BEAF18D3-F10D-4549-8CD4-A0404361639E@xxxxxxxxxxxxxxxx
Hi Julie,

Sure that makes sense but if Mike is replaced by Jim and both
Mike
and Jim
are shown as resources, it gets confusing as to which resource
is
incurring
cost upon the task even though in this case it would now be
applied to Jim
and no longer to Mike.

I think the fundamental thing to recognize is that once a
resource
is
assigned, they will continue to be available for work on the
task
although
they may or may not be continuously used. As such, the
Resource
Usage view
must be examined to see who is currently working on the task.

Is my interpretation of this correct?

Thanks,
Glenn

"JulieS" wrote:

Hi Glenn,

If you've recorded 1 day of actual work for Jim, Project will
retain
that actual work, so both will show as being assigned in the
Assign
Resources dialog box.

Try looking at the Task Usage view to see what is going on --
you'll
see Jim's work for 1 day and Mike assigned to the remaining 9
days.
If you record more actual work, it will be added to Mike as
you
replaced Jim with Mike.


I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

"Glenn" <Glenn@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:5E0A0246-1DF7-40E7-A65C-D1A0A1BE4B41@xxxxxxxxxxxxxxxx
Julie,

When I replace Jim with Mike, both Jim and Mike are now
shown
in
the Assign
Resources dialog as being checked. None the less, if I now
add
an
additional
day of Actual Work, costs are added only for Mike.

After replacing Jim with Mike, shouldn't Jim's name no
longer
be
listed as a
resource for the task with Mike being the only resource
listed
from this
point forward?

thanks,
glenn

"JulieS" wrote:

Hi Glenn,

Try using the Assign Resources button. After recording the
1
day
of
actual work from Jim, select the task and click the Assign
Resources
button. Select Jim's name in the dialog and click the
Replace
button. Select Mike's name click Ok and close. Jim still
has
the 1
day of actual work and the remaining work (72 hours) is
assigned
to
Mike.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

"Glenn" <Glenn@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:DED51971-B04E-4B82-BD34-83296A1FC725@xxxxxxxxxxxxxxxx
Hi all,

I have 2 resources, Jim and Mike.

Mike makes $20/hr and Jim makes $40/hr. The work for my
task
is
10days. If
I assign Jim to the resource and let him work 1day, I
will
have
9days of work
remaining.

If I then remove Jim and assign Mike to the task, I get a
dialog
box stating
"The Selected Item has some actual values. Do you still
want
to
delete it?
Yes, No. If I select Yes, it removes the work that Jim
did
in
lieu of
placing Mike on the job with 9days of remaining work
which I
believe should
be the expected behaviour.

What am I missing?
Glenn













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