Re: Optimal master and subproject organization

We use Dynamic Linking. Static linking requires a manual update when the
files open and leaves just one more thing to go wrong, IMHO.

As long as you diligently keep the files all in the same folder and never
rename them, all will be well. We've been running like this for about 2
years now and problems are few and far between. As I said earlier, usually
human error on overwriting current data.
--
If this post was helpful, please consider rating it.

Jim
It''s software; it''s not allowed to win.

Visit http://project.mvps.org/ for FAQs and more information
about Microsoft Project



"Roger" wrote:

On Jul 25, 10:20 am, Jim Aksel <JimAk...@xxxxxxxxxxxxxxxxxxxxxxxxx>
wrote:
We are working some DoD programs here, they are equally complex to what you
are explaining. We have project files devoted to functional Integrated
Product Teams such as Engineering, Systems Engineering, Test, QA. Each IPT
then has it's own indenture following phase and process.

The best advice I can give you is to make your schedule in accordance with
the processes followed by each IPT. This way, you have a Control Account
Manager married to a specific project file (although it doesn't always work
that way).

You can create as many custom views as may be needed using the custom
grouping features under "Project/Group By/Custom Grouping".

Check below for inline comments.
--
If this post was helpful, please consider rating it.

Jim
It''s software; it''s not allowed to win.

Visithttp://project.mvps.org/for FAQs and more information
about Microsoft Project



"Mark Dietrich" wrote:
Background: I am setting up the structure for a master project with 8-10
subprojects that will be inserted into the master (dynamically). I am using
MS Project Standard 2003 SP2 but am more than willing to upgrade to 2007 or
Project Server if it will solve some of my issues. It is for a large IT
Program that will need to incorporate the typical 5-6 phases;
Plan/Analyze/Design/Build/Implement/Operate
and typical streams of work based on a WBS;
PMO/QA/Functional/Arch/Config&Dev/etc

Challenge:
1. What is the preferred method for organizing the Program such that each
work stream has a single subproject plan to update each week that also allows
for a clear view by "phase" at the Master level?
Note: From what I have researched thus far my options are to have 5 plans
for each work stream covering each phase which is crazy to maintain OR create
some sort of customized field/view/grouping/filter that would allow a view to
be filtered by phase but I suspect implementing this would pose challenging
to say the least. Please provide alternatives I may not have thought of...

****************
It is hard work at first, but worth it. Since you will be creating
customized Groupings, you can read about that in the help --- it's pretty
good. You will quickly discover you need to cross data from one table to
another in Project. AFTER you get a handle on the customized grouping you
can read how to enhance this accross tables of data by reading FAQ37 in the
site in my signature block.
***********

2. Is it possible to insert i) a subproject at a specified outline level
(ie. only level 3 and above)? or ii) a portion of a subproject but not the
whole thing (ie. a single phase)?

**********
Don't do that.

In closing, what we do is have one master and 8 inserted files that are
LINKED not inserted. Make sure this package of 9 files is always in the same
folder. Never rename the files.

We run into "Configuration Control" problems with the files because more
than one of us works on them at a time. Sometimes we accidentally overwrite
things. That causes a late night sometimes. Project Server would fix that,
but requires more overhead and IT costs than our program wants to pay for.
So, we live without it (quite nicely too).

Use a resource pool...

Write some macros to help you....

Do your earned value weekly.....

Don't let the CAMs manipulate the original files until they are good at
project and updating the task status.

A lot more I could say, here's a start.

***************



I am hopeful this is a common challenge but didn't see anything on the
discussion board other than how to use some customized fields as a work
around. Help please:)

--
Cheers,
Mark, PMP

Guys hi,

I have a similar requirement so am monitoring this discussion.
As per quoted text -
"> In closing, what we do is have one master and 8 inserted files that
are
LINKED not inserted."

What type of linking is used - static or dynamic?
What are the practical implications of either type of link?
Regards
Roger


.

Relevant Pages

  • Re: Optimal master and subproject organization
    ... Product Teams such as Engineering, Systems Engineering, Test, QA. ... You can create as many custom views as may be needed using the custom ... subprojects that will be inserted into the master. ... what we do is have one master and 8 inserted files that are ...
    (microsoft.public.project)
  • Re: Optimal master and subproject organization
    ... Thanks both Jim and John for your insights! ... let's say for the System Engineering subproject. ... You can create as many custom views as may be needed using the custom ... subprojects that will be inserted into the master. ...
    (microsoft.public.project)
  • Re: a custom option to the right click menu...
    ... custom right mouse menu actions are intended to be used for the ... available on every the instance of the master, ... provide an option to open the custom properties dialog. ... >> SmartTag rows. ...
    (microsoft.public.visio.developer.vba)
  • RE: question(s) about integrating the document library
    ... I think you're going to have to do a custom web app for this. ... I wish to set up my own relational database using SQL server. ... I intend to write a webpart that supplies a summary of the master ...
    (microsoft.public.sharepoint.windowsservices)
  • Re: Linking Properties and a bunch of other questions
    ... The shape I'm linking from is A/V Rack. ... I have a custom Prop.Rack_Name for the A/V Rack. ... I have a custom Prop.Run_To for the Speaker Cable ... cell and I get an error in formula pop-up. ...
    (microsoft.public.visio)
Loading