Re: Need help configuring alerts

Hello Dale and Mariah,

Dale -- I always learn new information from you :-)

After Mariah's description and Dale's explanation I was able to do some
more testing. I have Project 2007 Professional installed with no server
tie-in, so I am going to assume the feature works the same as your
installation, Mariah.

Using the Set Reminders button does work on my installation which is
also installed with Outlook 2007. Clicking the Set Reminders button
adds a task to the task list in Outlook 2007 with a reminder set on the
task.

To your specific question Mariah:
1) How do I set up alerts to appear for multiple people? Although I
cannot test, I assume as Dale said that setting up email addresses for
the resources assigned would sent the tasks to each resource and also
set up the alerts. You can also assign the task to others once the task
is in Outlook. See Outlook help for additional details.

You had asked about sending alerts to mobile devices, I suggest checking
the information in help for Outlook 2007 for setting up mobile alerts.
I don't believe mobile [SMS messaging] works for releases of Outlook
prior to 2007.

2) How do I set up multiple alerts for a task? Dale is correct -- as
always. The limitation on alerts is from Outlook. One reminder/alert
per task.

A couple of flaws also appear in the system:
if you get carried away in Project and repeatedly click the set
reminders button, it keeps sending the task again to the Outlook task
list.
if the schedule is updated in Project, the Outlook task is not
automatically updated. It appears to be a one-way push.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project


"Dale Howard [MVP]" <dale(dot)howard(at)msprojecexperts(dot)com> wrote
in message news:uLdLKh0wHHA.1484@xxxxxxxxxxxxxxxxxxxxxxx
Mariah --

The button to which you refer is located on the Tracking toolbar and
is called the Set Reminder button. I suspect that no one had the
slightest idea what you are talking about since this is a new feature
in Microsoft Project 2007, and nobody had ever discovered it. I know
I hadn't, and my company has written two books thus far on the
Microsoft Project 2007 desktop application. I tried looking in the
Help system for information about this feature, and there is no
documentation whatsoever.

I have Project Professional 2007 and tried to work with the Set
Reminder feature, but to no avail. It crashed my Project Professional
application every time I tried to use the Set Reminder feature. My
guess as to how to send e-mail reminders to your team members is to
specify an e-mail address for each of them in the Resource *** view
of your project. To do this, apply the Resource *** view and then
double-click the name of each resource. In the Resource Information
dialog, you will see a field into which you can enter an e-mail
address for each resource. Please know that I'm only guessing, since
I cannot get the feature to work on my own system.

Regarding how to set up multiple alerts, it appears you are limited to
only one alert per task. Again, I'm guessing, but I'll bet I'm right
on this one. Hope this helps.

--
Dale A. Howard [MVP]
VP of Educational Services
msProjectExperts
http://www.msprojectexperts.com
http://www.projectserverexperts.com
"We write the books on Project Server"


"Mariah" <Mariah@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:127E0F7D-D662-45BA-8977-47941C4DDEE9@xxxxxxxxxxxxxxxx
When I open project and go to "Help" "About MS Project" it says:
"Microsoft (r) Office Project 2007 (##.#.####.####) MSO
(##.#.###.####)
(c) 2006 Microsoft Corporation. All Rights Reserved."

There are real numbers where I put #'s but I didn't want to
compromise the
security of my product. I'm not sure if those numbers are sensitive
or not.

The front of the box the Install CD came in says "Microsoft Office
Project
Standard 2007"

On the 1 *** paper insert with the install disc there is a tiny
little
byline that says:
"Includes Microsoft Office Project Server 2007 and Microsoft Office
Project
Portfolio Server 2007."

Steps I took to set up an alert:
While working on a project I noticed an icon in the tool bar that
looks like
a small bell.
I clicked on it and it poped up a window that gave me options for the
parameters of a single alert.
I backed out and selected my entire project by clicking the upper
left hand
corner.
I then selected the bell icon again and set the parameters to notify
me 3
days before a task began.
I then closed the window, continued working on my project, saved &
closed.

The next day I received alerts for each task that was scheduled to
begin in
3 days in my Outlook alerts pop-up, the thing that notifies me of
recurring
tasks I have set on my Outlook calendar.


My questions:
1) How do I set up alerts to appear for multiple people?
2) How do I set up multiple alerts for a task?




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