Re: Actual worked hours against estimated hours

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1. In order to preserve your original plan you should create a baseline of it. You will then be able to compare the actual progress of the plan against this baseline in various ways including gantt overlay.

When you carry out work on the plan you can record progress in a variety of days. The most comprehensive is to record the actual hours worked in the actual work column and then adjust the remaining work (this is essentially what you are doing by changing the task to 2 days and marking it complete). You can also enter % complete or even enter actual start and finish dates.

The dates for the remainder of the work must necessarily start as the successor task can now in principle start 3 days earlier if there are no other limiting constraints. I don't understand why you think dates shouldn't change. Surely you don't want to do nothing for 3 days just because you finished something earlier than planned.

The number of hours you save is the variance from the baseline figure for the work.

2. Not sure who is meant to be notifiying who in this question. But it seems a matter of process to see how busy somebody is before allocating them to a task. You can see somebody's loading from the resource graph. If they are overloaded, then red text appears in a number of locations including the resource ***, resource and task usage views and so on.

3. Missed deadlines and that sort of information are indicated in the info column. Not sure if any of the email integration elements can do this automatically, but if you search these groups you should find references to them.

Muddypaws wrote:
Not sure if this is possible, being a newby to MS Project, but......

I have created a resource pool and detailed the availability of each
person. What I am trying to do, and struggling with it:

1. Someone has created a task and said it will take 5 days, however
the person allocated completed it in 2 days. This is where I get
confused because I leave the days as is, but go to the Tasj *** and
select Work to view the Work column and change it to say 2 days. But
then the whole dates change completely. I want it to show say 1st Jan
to 5th Jan which is what was estimated, but it only took from 1st Jan
to 3rd Jan and the person was avilable for that task for 2% of his/her
time? So I save XXXX number of hours etc

2. In the resource pool which is linked to my other 9 projects, when
the allocate a person to a task, can MS Project notify them
automatically to say that they cannot use this person as they are
alocated elsewhere?

3. When a task is due or overdue how can MS Project notify the user?

Thanks

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