Re: help

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Project doesn't compute those values (weekly numbers). You should decide the algorithm for making those computations, assign the results of those computations to custom number fields, display those fields on the screen then print the screen.

Mareveli wrote:
Thanks for staying with me....I do get the difference between the three.

Another question..maybe I'm supposed to start another thread???

What is the best way to create a weekly report which shows:
weekly plan%, weekly actual%, weekly delta%, cumul. plan%, cum actual% & cum delta%?

Thanks,
Mareveli

"Steve House" wrote:

Project has three completion metrics available. % Complete refers to available working time elapsed so far versus total project duration. % Work Complete is the number of man-hours spent versus the total man-hours required. And finally, % Physical Complete is an estimate of the amount of deliverable completed versus the amount required (often a very tricky thing to quantify - what objectively measurable attribute would the statement "The computer program I'm writing is 65% Physical Complete" be referring to?)
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Mareveli" <Mareveli@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:9A3A2DA0-1014-4834-BD19-B89C26357DE4@xxxxxxxxxxxxxxxx
Thanks Steve...I think I'm there. I've done all that now. What is
concerning me is that based on our billing and progress kept by the
engineering manager (who was doing all this through excel before the customer
demanded msproject) the progress is not quite 70%. The %complete I am
showing in msproject is 91%. I took all the data for the msproject schedule
from the eng mgrs spreadsheets. The % work complete is showing at 79%. It
seems that this is a much better calculation to show progress than %
complete. It's closer, but still off.

Mareveli

"Steve House" wrote:

Sometimes a viable approach is to build the complete plan as if work had not
yet taken place using the durations that the tasks that are complete
actually took and the duration estimates for the tasks that are still to be
worked. Then switch to the tracking table and tracking Gantt views, mark
the completed tasks as done and where necessary update the Actual Start and
Actual Finish dates for them, then enter Actual Start dates and Actual and
updated Remaining durations (if necessary) for tasks that are in progress.
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Mareveli" <Mareveli@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:9FEE1A51-7713-4794-9BA0-E52878D8B512@xxxxxxxxxxxxxxxx
Thanks for all of the responses. I finally have some breathing space
since I
don't have any deadlines for the next few days (I hope), so I should be
able
to take the time now to obtain accurate dates and durations. If not,
I'll
try Julie's suggestion.

Thanks again for the input!

Mareveli

"aaren" wrote:

One more suggestion - am not sure how useful it is though. Why not use
Excel spread*** instead of MS Project - since most of the tasks are
complete. This spread*** could have the required columns and then
they can be filled out. Looking at the situation, am not too sure
whether putting everything together in MS Project is the way to go - it
looks like there will be too much of effort without corresponding
benefits.

HTH.


Steve House wrote:
Why can't you use the tracking tools that Project provides? Just
remember
that "% Complete" refers to duration, not work performed and not the
amount
of the deliverable that has been done. If a task has 5 days duration
and
has been worked on for 3 days with 2 still to go, the task is 60%
Complete.
If you have a task showing it starts such and such a date and a certain
duration and enter a number for % Complete, Project will assume it
began on
the date the schedule shows and your input percentage of the total
duration
has been consumed doing the task so far. Or regardless on the
estimated
start date your schedule called for and the duration it shows, if you
display the Tracking Table in the Gantt chart view and enter the date
the
task actually began in the Actual Start field, the amount of time that
work
occupied so far in the Actual Duration column, and the resource's best
guess
as to the amount of time remaining until the task is finished in the
Remaining Duration, Project will update the duration and display the
correct
% Complete for you. And it will rollup those values to the summary
task
lines and the Project Summary task as well, displaying there a weighted
average progress based on the actual progress posted for the
activities.
Project IS showing you the real % complete in the summary lines - why
do you
think it's not?

--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"mareveli" <mareveli@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:D5507DCA-99E4-41C8-9ED7-B802ED247857@xxxxxxxxxxxxxxxx
Well, maybe at this point I should just create a notes column, input
the
%s,
and title it "% complete." It is accurate data. The only problem
with
this
is that I am already using the notes column for notes.

mareveli

"Mike Glen" wrote:

Hi Mareveli ,

I think John gave you a realistic and honest answer to your
situation. :)

If you enter the %Complete for each individual task, then the
Summary and
Project %Complete will be calculated for you, you have no control
over
this
and cannot fudge the summary figures without fudging the task's
data. If
that's not happening, tell us what is happening, how/where you enter
the
data and what you are expecting to see.

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for Project Tutorials

wrote:
wow...this is precisely why I wanted to take this off-line, so I
could
hopefully avoid you John. Your sanctimonious reply is not in the
least bit helpful, but only rubs salt in an already painful wound.
First of all...I have just inherited this project and you have no
clue how I, my company, or the customer have arrived at this
point.
So please refrain from the judgements and ciriticisms. If you
don't
want to help then don't. The schedule needs to be there and I
would
like to show % complete based on what I am being told by the
experts
is the percentage complete on the individual tasks. I would like
the
real% complete to be reflected in the summary tasks and the
project
summary. If someone knows how I can do this I would appreciate
the
tip so I can just make it through the end of this project and then
I
can start the right way with the next.

Hoping for a helpful response!

mareveli

"John" wrote:

In article <C2D3ECB7-7E4C-4FE4-99BD-35F85F685713@xxxxxxxxxxxxx>,
mareveli <mareveli@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote:

Help! Is there someone who will take pity on me and give me an
email address so I don't have to bother this community with my
stupid questions? Here's the deal...I've had to throw this
schedule together really fast without time to bone up on
msproject.
I loaded the resources incorrectly, a lot of the durations are
bogus because we wanted certain end dates to show. I just need
to
be able to show accurate progress but really can't figure out
which
approach is best for this when the data being used is not
accurate.
I am taking a class, but not until next week and I really need
to
talk to someone about the best way to move forward with this
schedule. This project is nearing its end and the customer was
angry because there was no schedule, so I've had to go back and
enter work that has already been done. It was all very rushed
and
the person I was getting the task etc. info from was in the
middle
of moving from one house to another with his family and I had to
keep calling him on the phone... I try to get the answers from
project help. Sometimes I find the answers and sometimes I
don't.
Sometimes, I just can't follow it. I've also found a wealth of
info in this discussion group, but I learn much faster by doing
than by reading and I just don't have a lot of time to put into
it.
So...if anyone is feeling merciful and can give me some help, I
would really appreciate it. My email address is
scanl@xxxxxxxxxx

Desperately yours,

Mareveli
Mareveli,
First of all, questions posted to this newsgroup, especially by
new
users, are rarely stupid. Second, the sole purpose of this
newsgroup
is to help Project users. The topics discussed here are generally
of
interest to a wide audience and therefore it is desirable to keep
the
discussion in the newsgroup. On rare occasions it may make sense
to
help a user on a one-on-one basis, but so far, your issues don't
appear to fall into that category.

It appears you have been put between a rock and a hard place but
you
certainly can NOT get "accurate progress" from a schedule plan
that
is "bogus". The two just don't mix. If your customer is angry,
(and
he probably should be if the project is nearing completion and
there
hasn't been a valid plan all along), that's unfortunate. Where
were
the stakeholders when the contract was let? Your company's
management is derelict for not having a valid plan developed and
the
customer is derelict for not insisting that one be developed
before
the project started.

OK, enough of the lecture. So what do you do now. Answer these
questions for yourself.
1. What benefit do we hope to gain by developing a plan after the
fact, especially a plan that is bogus to start with?
2. Since the project is near the end will the effort invested in
a
.

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