Re: create a view like task usage
- From: familyman <familyman@xxxxxxxxxxxxxxxxx>
- Date: Fri, 30 Dec 2005 08:55:40 -0800
My plan is to 'ease' them into project - they should be using all its
features, but they are afraid of it right now.
Also the milestones have due dates that trigger off several static dates
that I keep at the top of the list. I then do a simple Start to start
relationship plus or minus X number of days. I replicated this in excel, but
the formulas were kind of a pain.
I also will be using the sub-project feature of project that would make
reporting in Excel more cumbersome.
-Rob
"John" wrote:
> In article <4981DC4D-218A-4878-8786-2C471C3CF9FF@xxxxxxxxxxxxx>,
> familyman <familyman@xxxxxxxxxxxxxxxxx> wrote:
>
> > Thanks John -
> >
> > I was hoping to create a custom view and print it since I have been unable
> > to get what I want from a custom report.
> >
> > I am using project to setup a checklist. Every task is a milestone (for now).
> >
> > I would like to be able to print a single page for each task that displays
> > the task information across the top of the page and any notes that were
> > entered below that. These 'pages' are then distributed to each responsible
> > person since they do not all have access to MS project at this time.
> >
> > I could put a manual page break in my view (which seems to work), but that
> > affects all reports that use that information.
>
> Rob,
> If all you need right now is a checklist to be distributed, I suggest
> you do it in Excel, Word or some other "universal" application. You will
> be able to get the report format you want and sharing it with others is
> much easier.
>
> If you later have a need for scheduling capabilities, then the plan can
> be set up in Project.
>
> Hope this helps.
> John
> Project MVP
> >
> > "John" wrote:
> >
> > > In article <63389630-6240-40AB-9B7E-3FD852BE77B4@xxxxxxxxxxxxx>,
> > > familyman <familyman@xxxxxxxxxxxxxxxxx> wrote:
> > >
> > > > How do I create a multi-line custom view like that used by the task usage
> > > > view? That view displays the resources on a second line for each task –
> > > > I
> > > > want to display the notes.
> > >
> > > Rob,
> > > There are three parts to the Project database - Task data, Resource
> > > data, and Assignment data. What you are actually seeing in the Task
> > > Usage view is Tasks and Assignments, which from a task viewpoint are
> > > really the resources [assigned] to the task.
> > >
> > > On the other hand, Task Notes are a field (there are also separate
> > > Resource Notes and Assignment Notes fields - and they are all
> > > different). Project does not have the functionality to create the custom
> > > view you want but there are alternatives. As long as the Notes text does
> > > not exceed 256 characters and has no line feeds, the Notes field can be
> > > displayed as a column in any Task view (assuming you want to see the
> > > Task Notes). You can also get a hardcopy with the Notes information
> > > shown to the far right of the Gantt by selecting "Print Notes" in the
> > > Page Setup window (File/Page Setup/View Tab).
> > >
> > > Hope this helps.
> > > John
> > > Project MVP
> > >
>
.
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