Re: Copying resources

Terry,

Ok, so... are you saying that you would define a placeholder called "Java
Team 1" and drag it across several tasks (i.e. task 1 - task 10) and later
you would need to replace "Java Team 1" in Task 1 and Task 5 with John Doe
and Jane Doe but Task 2 and/or Task 4 would need James Doe and Jill Doe?
Therefore you are trying to use a "very" generic placeholder that can then
take the form of a mix group of resources and depending on which task you are
working with you may replace the placeholder with 1 and/or several other
resources? If this is indeed the case, I don't really know a way that you
can quickly do a global change, however the best I can offer is to define
multiple placeholders for all proposed team members (i.e.Java Developer 1,
Java Developer 2, Java Developer 3, Java Developer 4, etc.) and drags these
down. Once you get to another set of tasks where you need to use a different
combination of resources for the Java Team, you may use Java Developer 10,
Java Developer 11, etc. Then when you get ready to update the place holders
with real people's names, you can simply go back to the resource *** and
update the place holders accordingly. Sorry, this is the best I can do for
now. Hope this helps.

"Terry S." wrote:

> Romulus,
>
> Thanks. That is what I am doing. Putting a place holder resource name in
> several, or hundreds of tasks in the least amount of effort way possible.
> Trying to avoid manually putting a resource name to a task on a task by task
> basis.
>
> Your suggestion is great, however, that won't work for teams like Java
> programmer, where I will have several team members and will use different
> people for different tasks from that team.
>
> "Romulus" wrote:
>
> > Guys,
> >
> > If I understand Terry's issue correctly, she's trying to use a place holder
> > for a specific resource (possibly some type of skill set,i.e.: Java
> > Programmer) under the resource column in a task view or gantt view. What I
> > have done in the past is to go to the resource *** view and simply "edited"
> > the place holder text with the actual resource's name and project
> > automatically replaces all entries of the place holder name with the updated
> > resource name. Give that a shot.
> >
> >
> > "John" wrote:
> >
> > > In article <A8C78170-5854-4583-B0CE-D27A27124FCB@xxxxxxxxxxxxx>,
> > > "Terry S." <TerryS@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote:
> > >
> > > > John,
> > > >
> > > > Thanks for taking the time to reply. I have many tasks that need the same
> > > > generic resource assigned on a temporary basis. I copied the generic
> > > > resources 2 different ways. 1) I simply dragged the field down as many rows
> > > > as I needed to fill. 2) I just copy and pasted.
> > > >
> > > > When I attempt to modify the resource entries, I would get a -1,666,000,000
> > > > in the hours worked field, whenever I change resources. The only way to get
> > > > around it is to remove and re-enter the task.
> > > >
> > > > Hope that makes sense.
> > > >
> > > > Thanks in advance for your help.
> > > >
> > > > T
> > >
> > > Terry,
> > > When you say you "dragged the field down" I assume you are referring to
> > > the Resource Names field. The same with copy and paste. Although this
> > > can be done, it is not the preferred method. A better method is to
> > > either use the "Assign Resources" icon or use the list of available
> > > resources from the pull down list when the Resource Names field is
> > > selected.
> > >
> > > What do you mean when you say, "... the hours worked field..."? There is
> > > no such field in Project. Do you mean the Work field, the Actual Work
> > > field, or what?
> > >
> > > What do you mean by, "...attempt to modify the resource entries..."?
> > >
> > > More questions than answers I'm afraid.
> > >
> > > John
> > > Project MVP
> > >
.