No txt. Finished ! Thanks Vmuch.
From: John Mc (anonymous_at_discussions.microsoft.com)
Date: 07/20/04
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Date: Mon, 19 Jul 2004 22:10:18 -0700
>-----Original Message-----
>Since your resources are doing this project's work
interleaved with their
>other duties, I think I'd go with assigning them 10-12 %
to the tasks. That
>way we are leaving it to the resources themselves to
manage their workdays
>and decide for themselves just when during the day they
will do the work.
>Generally speaking I prefer to go with 100% assignments
but I think this
>might be a legitimate exception to that usual practice.
Using lag times to
>space out the tasks would certainly work but it would be
a PITA to manage a
>lot of them.
>
>--
>Steve House [MVP]
>MS Project Trainer/Consultant
>Visit http://www.mvps.org/project/faqs.htm for the FAQs
>
>
>"John Mc" <anonymous@discussions.microsoft.com> wrote in
message
>news:2dae601c46a06$c6e32720$a301280a@phx.gbl...
>> Hi Steve,
>>
>> thanks very much for giving such a detailed answer, it
>> helped a lot. As this is a project outside of peoples
>> normal work activites, I'm not so much after a minimium
>> duration time to immediatlely schedule the next task,
but
>> a realistic one given they will be doing this project
>> work on top of their existing day to day tasks. Thats
>> why, even though something may only take an hour, I need
>> to allow a day before the next task can start.
>>
>> Going forward, what would be the convention for handling
>> this. Changing the percentatge? (ie. 12.5% for a one
hour
>> task completed in an 8hr day), or should I start using
>> lags for this type of thing. Or do the pros handle it
>> differently to these two options?
>>
>> I appreciate this is a 'best practice' type of question,
>> but that might be why i'm having trouble learning this
>> side of things from microsoft project books and
websites.
>> They are good on specific functions, but not so hot on
>> methodology (at least the ones we've got in the office)
>>
>> Thanks,
>> John Mc
>> >-----Original Message-----
>> >You have a couple of options. The fundamental identity
>> in Project is
>> >Work=Duration*Effort and you cannot under any
>> circumstances violate that.
>> >
>> >Assuming here that Mary is available for a maximum of
>> 100% thus she is
>> >overallocated when she is used more than that over any
>> time period, even one
>> >minute. In your example you have Mary's work is 1/4
hour
>> on each of two
>> >tasks and each task has 1 day duration. At face value
>> that corresponds to
>> >an effort percentage of about 3%. So if the two tasks
>> are scheduled on the
>> >same day she is only being utilized a total of 6% and
the
>> overallocation
>> >will go away by making her assignment to each task 3%
and
>> the duration one
>> >day.
>> >
>> >Another way to resolve it is to set the duration of the
>> task to reflect the
>> >actual time that you expect it will take each one to
>> complete when it
>> >starts. IMHO, this is the preferred way. She may only
>> need to get the task
>> >done sometime on Tuesday but that does NOT mean that
the
>> task is one day in
>> >duration. If the task requires 1/4 man-hour of work to
>> do and when Mary
>> >starts on it she will devote her full attendtion to it,
>> then the duration is
>> >..25 hours. The fact that she could do it anytime on
>> Tuesday that she likes
>> >is irrelevant. I'd make the task's duration 1/4 hour,
>> her assignment
>> >percentage 100% and let Project calculate the work. If
>> both tasks are
>> >placed on Tuesday by a predecessor that finishes
Monday,
>> as an example, they
>> >will initially both start at 8am and Mary will be
>> overallocated. But
>> >resource leveling on a minute-by-minute basis will take
>> care of that,
>> >shifting one task to start when the other has finished
>> with a resulting
>> >schedule showing Mary working a total of 30 min, task A
>> from 08:00 to 08:15
>> >and task B 08:15-08:30. This way Mary shows free for
>> another 7 1/2 hours of
>> >work that day and whatever follows on after those two
>> tasks can get
>> >scheduled on Tuesday rather than Wednesday, generally a
>> good thing to get
>> >your project done sooner.
>> >
>> >--
>> >Steve House [MVP]
>> >MS Project Trainer/Consultant
>> >Visit http://www.mvps.org/project/faqs.htm for the FAQs
>> >
>> >
>> >
>> >"John Mc" <anonymous@discussions.microsoft.com> wrote
in
>> message
>> >news:2bc3501c4695f$7b130470$a601280a@phx.gbl...
>> >> Hi all,
>> >>
>> >> I am checking the overallocations using the Resource
>> >> Allocations view and see a number of overallocations
>> which
>> >> I'm not sure how to handle.
>> >>
>> >> I have two fields in project. The first is work
effort
>> >> (which represents pure work time) and the second is
>> >> duration (which represents the the time to complete
the
>> >> taks).
>> >>
>> >> In my project Mary has two tasks on the same day.
They
>> >> will both take her 1 day in duration to complete, but
>> only
>> >> require 15 minutes of her actual work time. She can
>> >> therefore complete both tasks on the same day.
However,
>> >> project is showing overallocation.
>> >>
>> >>
>> >> How can i solve this problem and or change my
methods of
>> >> creating a project to sort this out. If applicable,
I
>> >> would like to know how to bodge it (a quick fix) and
>> also
>> >> best practice for future projects (as I'm new to
this).
>> >>
>> >> Many thanks, John
>> >
>> >
>> >.
>> >
>
>
>.
>
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