Re: Problem in timesheet entry and report

From: vani (vani_at_discussions.microsoft.com)
Date: 02/02/05 

Date: Wed, 2 Feb 2005 06:39:08 -0800

HI Dale,

Thanks for the response.

It seems like bug because it is changing the Project Plan, if the user does
not notice this and do the change to Remaining hrs. If the User does not
remember the number hrs allocated to then Project Manager will be wondering
how the Plan is changed.

Please let us know how we can go abt this not using the work around of
editing remaining hr which does not provide exact solution.
Expecting the response at the earliest.

Thanks,
Vani

"Dale Howard [MVP]" wrote:

> Vani --
>
> If the team member mistakenly enters 20 hours of Actual Work, then Project
> Server assumes that 20 hours of Work are required to perform the task.
> Remember the following formula:
>
> Work = Actual Work + Remaining Work
> 20 hours = 20 hours + 0 hours
>
> If the team member, then changes the 20 hours of Actual Work to 10 hours,
> now the software assumes the Work is still 20 hours as follows:
>
> Work = Actual Work + Remaining Work
> 20 hours = 10 hours + 10 hours
>
> To remedy this situation, the team member should decrease the Remaining Work
> value accordingly. The problem is not with the software. Hope this helps.
>
> --
> Dale A. Howard [MVP]
> Enterprise Project Trainer/Consultant
> http://www.msprojectexperts.com
> "We wrote the book on Project Server"
>
>
> "vani" <vani@discussions.microsoft.com> wrote in message
> news:37603578-3B45-44DE-9CB4-ED46DC22E344@microsoft.com...
> > HI Dale,
> >
> > We are still facing the problem with Timesheet entry in PWA. If you can
> > give
> > me ur ID then I can send the screenshots to explain this problem more
> > better.
> >
> > Anyway I will try to explain as much as possible -
> >
> > 1. I am publishing the Project Plan having one of the task as "HLD 1.0"
> > with
> > duration say "10 hrs" ( duration has been set to hrs from days). Say this
> > task is assigned to "Sam".
> > 3. Now "Sam" is trying to enter the timesheet against the task "HLD 1.0",
> > say he will enter 20hrs instead of 10 hrs for this task. Now he wants to
> > make
> > 20hrs back to 10hrs. So he is entering 10hrs. But the "work" column which
> > is
> > shown under "View my Tasks" in Timesheet format, shows 20hrs even after
> > changing the timesheet entery to 10hrs. Even I tried logging off and
> > coming
> > back to page but still it shows 20 without even clinking on "Save changes"
> > button. Samething happens even when the entery is removed completely for a
> > particular task.
> > 4. If the entry is removed completely, the number of task approval which
> > are
> > sent to manager will include this removed entry as well. So overall,
> > without
> > saving, just by entry the updation is happening in the grid which is
> > creating
> > all these problems.
> >
> > Please give us the solution for this, since this is changing the project
> > plan itself.
> >
> > Thanks,
> > Vani
> >
> >
> > "Dale Howard [MVP]" wrote:
> >
> >> Vani --
> >>
> >> Managed time periods prevent team members from entering/editing Actual
> >> Work
> >> in past closed time periods, and prevent team members from entering
> >> Actual
> >> Work in future time periods. Non-managed time periods allows team
> >> members
> >> to enter/edit Actual Work in any time period, whether it is past,
> >> present,
> >> or future. If you wish to use managed time periods, I will warn you in
> >> advance that it creates a very restrictive and sometimes frustrating
> >> environment for both project managers and team members.
> >>
> >> When team members submit Actual Work, Microsoft Project may adjust the
> >> Work
> >> value in response. The formula Microsoft Project uses for calculating
> >> Work
> >> is as follows:
> >>
> >> Work = Actual Work + Remaining Work
> >>
> >> If a team member is assigned to a task with 40 hours of Work, and then
> >> the
> >> team member enters 30 hours of Actual Work and increases the Remaining
> >> Work
> >> to 20 hours, the original 40 hours of Work will now be changed to 50
> >> hours
> >> (30 + 20).
> >>
> >> I'm not sure what you mean by the second part of the question about "the
> >> work effort change is remaing even wiyhout saving the changes." Please
> >> explain more what you mean by that.
> >>
> >> If you wish to see who has not submitted actuals for the current time
> >> period, navigate to the Resource Center page in PWA, and then click the
> >> View
> >> resource assignments link in the sidepane. Select the resources whose
> >> timesheet you wish to examine and click the Apply button. Click the
> >> Timesheet format link at the top of the sidepane. You can look at the
> >> timesheets of everyone you selected. Hope these answers help.
> >>
> >> --
> >> Dale A. Howard [MVP]
> >> Enterprise Project Trainer/Consultant
> >> http://www.msprojectexperts.com
> >> "We wrote the book on Project Server"
> >>
> >>
> >> "vani" <vani@discussions.microsoft.com> wrote in message
> >> news:B9352BEB-CD10-4296-ABB2-D23304C23944@microsoft.com...
> >> > HI,
> >> >
> >> > We are using Project Server 2003 on win 2003.
> >> >
> >> > What are these options which are available under admin -> Customize
> >> > Project
> >> > Web access menu. Please explain.
> >> >
> >> > Non Managed Periods - Allow Project and Project Web Access users to
> >> > update
> >> > actuals.
> >> > Managed Periods - Allow only Project Web Access users to update
> >> > actuals
> >> > during open periods.
> >> >
> >> > We are also facing problem while entering timesheet, where actuals are
> >> > Work
> >> > effort is getting changed also after removing the timesheet entery
> >> > also,
> >> > the
> >> > work effort change is remaing even wiyhout saving the changes.
> >> >
> >> > Please guide us how we can solve this problem.
> >> >
> >> > Also we are trying to get the timesheet report to see who haven't
> >> > entered
> >> > the timesheet and who have entered the timesheet. Please let me know.
> >> >
> >> > Early response appreciated.
> >> >
> >> > Thanks,
> >> > Vani
> >> >
> >> >
> >> >
> >>
> >>
> >>
>
>
>

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