Re: archive not working

i agree about auto archive not working. i have had 'sent mail' set to do
that and it has never worked. i don't use auto archive an any other folders.
i have already tried your instructions for the calendar. with the results
noted a couple of posts ago.

the whole point of this was to make the .pst folder smaller for backup
purposes, and when synching calendar with pda. but if all the recurring
items in calendar stay there (many are now duplicates because of "beyond
contacts" poor behavior), maybe this is not worth the trouble. and maybe not
much space is gained from moving non recurring calendar items for a few
years, and maybe 40 contacts?


"Judy Gleeson MVP - Outlook" <judy@xxxxxxxxxxxxxxxxxxxx> wrote in message
news:%23%23Ayf6geGHA.4276@xxxxxxxxxxxxxxxxxxxxxxx
I hate the whole autoarchive thing so am unlikely to suggest anything apart
form steering away from it. I have found it to be very erratic,
unreliable
in almost all of my clients' sites (some hundreds).

Try this instead for the Calendar:

In folder list view, select the Calendar, then File | Archive | set the
date
from and the destination .pst file (archive or personal folder - up to
you)
Outlook will then stuff old calendar items into that folder. If it didn't
already have a folder called Calendar, it will make one automatically.

You'll see it chug away for a while and then tell you that all folders are
up to date.

This method leaves recurring meetings that haven't ended yet alone (a good
thing).

For all other folders, view in a table, sort by date/completed (tasks) etc
,
select the ones to move and drag to a suitable destination folder (of the
same type eg Tasks to a Task folder). Don't use this method in the
Calendar as recurring meetings will get moved too.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia
www.acorntraining.com.au
When you post in here, always include your version, SP level, and mode (if
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Also
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"jeffrey" <astro46@xxxxxxxxxx> wrote in message
news:UzLag.8007$fb2.1950@xxxxxxxxxxxxxxxxxxxxxxxxxxxxx
judy, thanks for the response.

ok. i dragged the folder containing the contacts to be archived to the
archive folder. simple enough. didn' t think to do that.

i understand the 'date last modified' criteria. i don't see how that
could
have caused the problem. the contacts to be archived hadn't been changed.
if
moving them to another folder qualifies as modify, still, i tried
archiving
the next day and still no go. even giving a date in the future.

how about the calendar items? those haven't been modified.


"Judy Gleeson MVP - Outlook" <judy@xxxxxxxxxxxxxxxxxxxx> wrote in message
news:%232qo3JYeGHA.2456@xxxxxxxxxxxxxxxxxxxxxxx
Archive works on date last modified. That may be what's causing the
problem.

Can't you just select the people and drag them to a Contacts folder in
the
Archive.pst?


Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia
www.acorntraining.com.au
When you post in here, always include your version, SP level, and mode
(if
applicable) of Outlook - you can find this information in Help | About.
Also
include the type of mail account(s) you use and any other pertinent
details.
Be sure to put a concise summary of your question in the subject line,
and
the full details in the body of your post.




"jeffrey" <astro46@xxxxxxxxxx> wrote in message
news:bPxag.7717$fb2.7479@xxxxxxxxxxxxxxxxxxxxxxxxxxxxx
i am trying to use archive for the first time (ol 2003). i move a
number
of
contacts to new folder and clicked on file>archive>archive this
folder.
i
give it todays date. it acts like it is doing something. but all the
contacts are still there. and no contacts folder appears in the
'archived
folders' folder.

then i asked ol to archive calendar items older than 5/14/04. i have a
calendar folder in 'archive folders' but the earliest date is 5/14/05
going
up to 5/14/07. but it contains no items. all the items still reside in
the
original calendar folder.

any ideas why archive doesn't work?










.

Relevant Pages

  • Re: archive not working
    ... Judy Gleeson - MVP Outlook ... the whole point of this was to make the .pst folder smaller for backup ... and when synching calendar with pda. ...
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  • Re: archive not working
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