Re: Windows XP Shared PC - Outlook Inbox problems

From: Randy (anonymous_at_discussions.microsoft.com)
Date: 02/23/04 

Date: Mon, 23 Feb 2004 14:10:32 -0800

I have the opposite problem - three users of a single PC
that want to share an email account. With XP and Outlook
2003, the default setup won't allow sharing since the PST
and other control files are buried in each user's setting
folders.
Can I "reverse" the process described below and put a
single shared PST file in a top level folder and point
each of the users to it??

How exactly is that done (since I barely know what I'm
talking about in the first place!)

  -Randy

>-----Original Message-----
>If you want each user to have the data that already
exists in the first .PST
>file, then it probably would be easiest to copy the file
to each of the
>other Windows profiles -- that way you don't have to
transfer any of the
>data between .PST files later. The users can just delete
any data that
>doesn't belong to them, or that they don't need. If
you'd rather have three
>of the users start fresh, you can create a new .PST file
in each of their
>Outlook profiles via File | New | Outlook Data File.
>
>To point each user's Outlook profile to his/her own .PST
file (assuming you
>copied the original for each user), log into Windows as
that user (let's
>start with User B -- User A will keep the original data)
and open Outlook.
>If it's still pointing to the old .PST, that .PST will
load as usual.
>You'll need to open the .PST copy you made for that user -
- use File | Open
>| Outlook Data File and it will appear in the Folder
List. For clarity,
>right-click the root folder of the new file, select
Properties, then the
>Advanced button, and give the file a new name in the Name
box -- say, User B
>Personal Folders. (This will make it easier to
distinguish between the new
>file and the original one, since they may look exactly
the same otherwise!)
>
>To make the new file the default for that user, go to
Tools | E-mail
>Accounts, select View or change existing e-mail accounts,
and click Next.
>Right underneath the accounts box you'll see a dropdown
for the default mail
>delivery location. Choose User B Personal Folders.
Before you leave this
>area, add the user's own e-mail account to the list, and
remove any others
>that don't belong to that user. When you're done with
all that, click
>Finish.
>
>Finally, in the Folder List, right-click the root folder
of the original
>..PST file that will now be used by only the first user,
and select Close
>from the menu. Now User B should only have his/her
own .PST file in the
>Folder List.
>
>Do the same with User C and User D, and then make sure
User A only has
>his/her own e-mail account listed in his/her profile, and
you'll be all set.
>If I left anything out and you run into trouble, post
back.
>
>--
>Jocelyn Fiorello
>MVP - Outlook
>
>*** Messages sent to my e-mail address will NOT be
answered -- please
>reply only to the newsgroup to preserve the message
thread. ***
>
>
>In news:1100201c3f552$d64c3db0$a101280a@phx.gbl,
>Dexter wrote:
>
>> Thanks for the reply. Can you tell me how to do that?
Do I
>> copy the existing .pst file and then paste it into each
>> users folder? Then how do I get their individual mail to
>> point to that particular one? Thanks for the help.
>>
>>> -----Original Message-----
>>> The e-mail account and the storage file (.PST file)
are two
>>> different things :-) You will need to create
separate .PST files
>>> for each user and put them in each user's Windows
profile so they
>>> are only accessible to that user.
>>>
>>> --
>>> Jocelyn Fiorello
>>> MVP - Outlook
>>>
>>> *** Messages sent to my e-mail address will NOT be
answered -- please
>>> reply only to the newsgroup to preserve the message
thread. ***
>>>
>>>
>>> In news:1102401c3f45b$d4b29320$a601280a@phx.gbl,
>>> Dexter wrote:
>>>
>>>> We are using Outlook 2000. The PC, which already had
>>>> Microsoft Office 2000 loaded on it, was upgraded from
Win
>>>> 98 to Win XP. I then created Windows XP logons for all
>>>> four people that will be sharing this PC. When I did,
the
>>>> Outlook shortcut automatically ended up on the
desktop of
>>>> each person when they individually logged in. When I
>>>> clicked the shortcut the first time I went in to each
>>>> person's desktop, I setup the mail account for JUST
THAT
>>>> PERSON. And when I go back and log into each person's
>>>> desktop it still shows ONLY THEIR ACCOUNT. However,
>>>> whatever mail they receive ALSO shows up in everyone
elses
>>>> Inbox cause if you logoff and log in to the other
accounts
>>>> you can see them! And if I delete a message, it
deletes it
>>>> from everyones Inbox. So I have the different XP
Welcome
>>>> screen logins, and I have seperate mail accounts (at
least
>>>> I 'think' I do), but for some reason they are all
sharing
>>>> the same Inbox, etc. How is that happening and how
can I
>>>> get them to all be seperate and private? By the way,
these
>>>> are all set to IMO. I have never used the C or WG
mode.
>>>>
>>>> I am on a short timeline for having to have this
fixed. I
>>>> hope someone can clue me in pretty soon.
>>>>
>>>> Many thanks!
>>>
>>>
>>> .
>
>
>.
>