Re: Separate PST folders for email accounts. How do I ...

Brian

1,000 thanks. First, to clarify my situation:
Its Outlook 2003, and Windows XP Pro (maybe I shouldn't have had the
professional version - not being able to crack this problem)
The accounts are with Wanadoo, so we get to name the first part of the
address after the @ sign. So, we are, in effect:
Me@xxxxxxxxxxxxxxxxxxxxxxxxxxxx; and Wife@xxxxxxxxxxxxxxxxxxx My guess is,
therefore, that we are 'sharing' one mailbox on the server. As mentioned I
have set up two separate PST file systems, each with Inbox, Calender,
Contacts, etc - one for Me and one for Wife. I'm happy to change that and do
something different. There are two windows llogins, although only one is ever
used. In truth all I was trying to do was to separate 'home' type emails from
'business' type emails - using, hopefully 2 separate Inboxes. Does that help
you better to help me. I'd be grateful if you can.

best regards

--
JohnG, UK


"Brian Tillman" wrote:

John <johng@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote:

I have two email accounts, e.g. Me@xxxxxxxxxxxxx and
Wife@xxxxxxxxxxxxxx I have set up two folders, one for Me and one for
Wife, each having its own Inbox, Sent Items, etc. But in 'Tools/Email
accounts/View or Change' I seem only to be able to assign BOTH
accounts to one Folder (either Me or Wife). AND, if someone sends
email to Me@xxxxxxxxxxxxx, I get two copies, both in the single
Folder - one noted as being sent to Me@xxxxxxxxxx and one noted as
sent to Wife@account .....
I am confused. Could someone take pity on me please.

A couple of things are in play, but the most important is that both
addresses have separate mailboxes on the ISP's server. whether they're
separate or one is an alias of the other determines your choices. Your
version of Outlook also plays a part and you kept that a secret. The
following assumes you're using Outlook 98/2000 in Corporate Workgroup mode
or Outlook 2002/2003. (It's been too long since I used Outlook 97 to
address that version.)

If they're separate mailboxes (i.e., you and your wife use different
usernames/passwords to access the mailboxes on the ISP's server) your
choices are:

If you're using Windows 2000 or XP, your best approach would be for each of
you to have separate Windows usernames. This will allow each of you to
create your own mail profile and establish your own folder sets in Outlook
that, unless your accounts are administrator accounts, will prevent you from
seeing each other's mail, calendar, etc. You'll be completely separate.

If you wish to use the same Windows username, you can still create separate
mail profiles (Control Panel's Mail applet does that) and you can specify
separate folder sets for each of you, having Outlook prompt for which
profile to use when you start it.

If your ISP addresses share the same mailbox on the server, then you'll need
to use rules to separate incoming messages into separate folders. These
folders can be in the same or separate PSTs, but you _will_ share the other
folders like Calendar, Contacts, etc. You can create and use multiple
Contacts and Calendar folders if you wish, but only the default ones will be
active and allow reminders or alerts.

If anything is unclear, post back.
--
Brian Tillman


.

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