Re: How to set up export to include Distribution Lists

Thank you. This has be quite helpful.
Debby

"Russ Valentine [MVP Outlook]" wrote:

> Neither do I. It is patently bad advice. It is well documented that
> exporting loses data, as you have now confirmed.
>
> Take a look at these pages for info on Outlook data backup or transfer:
> http://www.slipstick.com/config/backup.htm
> http://www.howto-outlook.com/Howto/backupandrestore.htm
> http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
>
>
> Russ Valentine
> [MVP-Outlook]
>
> Debby wrote:
> > You state categorically that exporting is not a good backup method.
> > I do not understand why the following is found in MS Help and Support -
> >
> > "Applies to Microsoft Office Outlook® 2003
> >
> > To back up the Contacts folder, you need to export the folder to a file in
> > Personal Folders file (.pst) (Personal Folders file (.pst): Data file that
> > stores your messages and other items on your computer. You can assign a .pst
> > file to be the default delivery location for e-mail messages. You can use a
> > .pst to organize and back up items for safekeeping.) format.
> >
> > On the File menu, click Import and Export.
> > Click Export to a file, and then click Next.
> > In the Create a file of type list, click Personal Folder File (.pst), and
> > then click Next.
> > In the Select a folder to export from list, click Contacts.
> > If you have subfolders below the Contacts folder that you want to include,
> > select the Include subfolders check box.
> > Click Next.
> > Click Browse, choose a location for the file, such as My Documents, and then
> > type a name for your backup file, such as ContactsBackup.pst.
> > Click OK.
> > Click Finish.
> > In the Name box, type My Contacts Backup.
> > Type the encryption and password settings if you need them, and then click
> > OK.
> >
> >
> >
> >
> > "Russ Valentine [MVP-Outlook]" wrote:
> >
> >
> >>You will find a few thousand posts here that explain that exporting is never
> >>the correct way to transfer Outlook data. DL's are only a small part of the
> >>data that you lose.
> >>The only way to preserve data is to copy and reuse the data file.
> >>--
> >>Russ Valentine
> >>[MVP-Outlook]
> >>"Debby" <DTaylorConsult@xxxxxxxxxxx(donotspam)> wrote in message
> >>news:D0D259F7-C069-4977-80CB-FEA5E513FDFF@xxxxxxxxxxxxxxxx
> >>
> >>>I need to save/export my entire contacts list - used to do this easily in
> >>>Outlook Express with the .wab files - all efforts in Outlook 2003 have
> >>>failed
> >>>to date.
> >>>
> >>>
> >>>In Outlook 2003 -
> >>>When I export my contacts to a .pst file, individual contacts are properly
> >>>preserved and distribution list TITLES are saved. But the members in each
> >>>distribution list are excluded.
> >>>
> >>>When I export my contacts to a .csv or .tsv file, individual contacts are
> >>>properly preserved but distribution list titles are not even saved -
> >>>everything about distribution lists is totally excluded.
> >>>
> >>>Help database says I should be able to drag and drop items from Outlook
> >>>2003
> >>>into email. When I attempt to drag and drop distribution lists into
> >>>email,
> >>>nothing translates. (Word is my editing program)
> >>>
> >>>I have searched the help database and the MS datebase for a solution
> >>>without
> >>>success.
> >>>
> >>>It is critical that I find a way to backup my address book in its
> >>>entirety,
> >>>including distribution lists.
> >>>
> >>>thanks so much for your help!
> >>>
> >>>--
> >>>Debby
> >>
> >>
> >>
>
.

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