Re: How to set up export to include Distribution Lists
- From: "Russ Valentine [MVP Outlook]" <russval@xxxxxxxxx>
- Date: Sun, 15 May 2005 21:46:12 -0500
Neither do I. It is patently bad advice. It is well documented that exporting loses data, as you have now confirmed.
Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
Russ Valentine [MVP-Outlook]
Debby wrote:
You state categorically that exporting is not a good backup method.
I do not understand why the following is found in MS Help and Support -
"Applies to Microsoft Office Outlook® 2003
To back up the Contacts folder, you need to export the folder to a file in Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.) format.
On the File menu, click Import and Export. Click Export to a file, and then click Next. In the Create a file of type list, click Personal Folder File (.pst), and then click Next. In the Select a folder to export from list, click Contacts. If you have subfolders below the Contacts folder that you want to include, select the Include subfolders check box. Click Next. Click Browse, choose a location for the file, such as My Documents, and then type a name for your backup file, such as ContactsBackup.pst. Click OK. Click Finish. In the Name box, type My Contacts Backup. Type the encryption and password settings if you need them, and then click OK.
"Russ Valentine [MVP-Outlook]" wrote:
You will find a few thousand posts here that explain that exporting is never the correct way to transfer Outlook data. DL's are only a small part of the data that you lose.
The only way to preserve data is to copy and reuse the data file.
--
Russ Valentine
[MVP-Outlook]
"Debby" <DTaylorConsult@xxxxxxxxxxx(donotspam)> wrote in message news:D0D259F7-C069-4977-80CB-FEA5E513FDFF@xxxxxxxxxxxxxxxx
I need to save/export my entire contacts list - used to do this easily in
Outlook Express with the .wab files - all efforts in Outlook 2003 have failed
to date.
In Outlook 2003 - When I export my contacts to a .pst file, individual contacts are properly preserved and distribution list TITLES are saved. But the members in each distribution list are excluded.
When I export my contacts to a .csv or .tsv file, individual contacts are properly preserved but distribution list titles are not even saved - everything about distribution lists is totally excluded.
Help database says I should be able to drag and drop items from Outlook 2003
into email. When I attempt to drag and drop distribution lists into email,
nothing translates. (Word is my editing program)
I have searched the help database and the MS datebase for a solution without
success.
It is critical that I find a way to backup my address book in its entirety,
including distribution lists.
thanks so much for your help!
--
Debby
.
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