Re: Limiting Attachments in mails to selected receipients

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"Sanjay Upmanyu" <Sanjay Upmanyu@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message news:92E175D6-ED86-4720-8733-F7E09A50F943@xxxxxxxxxxxxxxxx

This outlook feature will help avoid sending attachments to unneccassary
recepients. Many a times mail thread have managers etc on cc to aprise them
of status of mail subject.

Mail may require any respondant to send attachments as reply which typically
is meant for only prinicple sender and not the people in cc (At least not
all). Now these attachements can some time run into MBs and with many people
on the go and connecting through mobile devices may choke their mailbox.

Currenltly Outlook does not offer the feature to select recipients of
attachments. This results into either sending attachments to all or breaking
the mail thread by eliminating the undesired receipients.

I'm suggesting this on the basisi of persoanl experience and hope many of
you have also felt this.

Looking forward to comments and views on this.

Unfortunately, mail protocols do not implement this ability. It is not Outlook's limitation, but the limittion of how mail is transmitted between client and sender for all mail clients that use the same protocol. When a mail client talks to a server, it says, "here's who I am", "this is who is sending the message", "here are those who should receive it", and "here is the message body". Only one list of receipients, with no distiinction among them, is sent to the mail server. Mail protocols do not have distinctions among the recipients. It doesn't matter whether those recipients were in the To, the Cc, or Bcc field; during the transmission session, they are all indistunguishable.

A mail client would have to create and send two completely separate messages, increasing the size of your message transmission, not decreasing it, in order to send attachments to one group of recipients and not another.
--
Brian Tillman [MVP-Outlook]

.

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