Re: The best way to start using Exchange??
From: Lanwench [MVP - Exchange] (lanwench_at_heybuddy.donotsendme.unsolicitedmail.atyahoo.com)
Date: 02/20/04
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Date: Thu, 19 Feb 2004 19:18:27 -0500
Inline -
Jon Telep wrote:
> They connect via the Internet to the Exchange server but,
> from what I understand, the company is very large, well
> funded and pretty secure, so that shouldn't be an issue.
I'd check into this to be absolutely sure if it were me. As I said, I looked
into this pretty heavily a while ago (pre-Blaster) and was astonished that
most of the hosting companies were just leaving big holes poked in their
firewalls to let anyone connect.
> When the export was done, it was basically from the top
> level "Mailbox" and all the sub-folders (i.e. Calendar,
> Contacts, Inbox, Deleted Items, Drafts, etc). When the
> import is then performed, they want to bring everything
> that was exported back over so that it will "look" just
> like it did when they were still using Outlook from the POP
> server.
If they have their mailbox open, they'll see their usual folders and any
custom folders they created, and all the items therein - providing there was
enough room in the mailbox to import everything.
I understand the fact that you now have the
> "Mailbox" which is basically the view from what's currently
> on the server, so how can they import all of the old mail
> into some other "folder" that resides locally and maintain
> the view (or at least something like it)?
That would be a PST file :-)
What I've done
> for a couple (still trying to figure the best way to do
> this) is run the import, let the Exchange server complain
> about the mailbox being closed because the limit got
> exceeded during the import and then click "File" -->
> "Archive", choose "Archive this folder and all
> subfolders:", choose the currently overloaded and closed
> Exchange Inbox, "Archive items older than:" today's date,
> "Include items with 'Do not AutoArchive' checked", leave
> the default location for the "Archive File" and then click
> "OK".
>
> This then creates a new local folder called "Archive
> Folders" and allows access to everything they had prior to
> using the Exchange server for e-mail. I'm then planning on
> creating rules that will move everything into the Archive
> folders instead of the Mailbox (because of the size
> limitation) as mail is sent and received. So basically
> save all "Sent Items" in the "Archive Folders" instead of
> the Mailbox Sent Items folder, the same for all the other
> folders. That way the only thing that's on the server is
> there only long enough for it to be brought down to the
> client (unless the user explicitly says "keep this on the
> server", for viewing at home or something) that way I don't
> have to worry about the size limitation unless the users
> start getting gigantic attachments or something.
>
> I don't know, does this sound like a good plan or would you
> recommend something else?
But what's the real advantage of using Exchange, then, if you aren't going
to keep most of your stuff in the mailbox but in a PST instead?
>
> Like I said, I tried simply opening their old PST while
> logged into the Exchange server but then it started
> creating duplicate items and got very confusing very
> quickly (not something end-users like) so I thought this
> would be a better approach.
Opening a PST file while having the mailbox folder open will indeed show
them the contents of both. That's another reason it might be better to move
items from PST to mailbox while having both open....no dupes.
>
> Tell me what you think.
I prefer hosting Exchange in-house....you have a lot more control over the
configuration and management. If it's just a small number of users, and you
don't currently have a domain model in place, etc., external hosting may
make sense for you...
>
> Thanks,
>
> Jon
>> -----Original Message-----
>> First thing - how will they be connecting? Make sure the provider
>> *requires* a secure connection (i.e., doesn't allow Outlook to
> connect to the Exchange
>> server without VPN or RPC over HTTPS or somesuch). Before Blaster
>> came around, most of the hosted Exchange companies I talked to said
>> that security was "optional" and they wouldn't be blocking RPC ports
> into their network
>> from the Internet - which is Not OK. Your data is sitting
> on a shared
>> server, and if that server/network is compromised, it's
> not going to be
>> pretty.
>>
>> So - if they're connecting directly to the mailbox, they
> can import the
>> contents (all or partial) of their PST files into their
> mailboxes using file
>>> import/export - you can filter based on date, size, etc.
> If this isn't
>> working well, they can open the local PST file in the mail profile
>> and copy in whatever they like. This is likely going to be slow, too.
>>
>> Re the mailbox quotas - 50MB is pretty small. I'd look
> into increasing the
>> quota, or have users upload only a small subset of their
> data into their
>> mailboxes. You won't be able to share anything that isn't
> in the mailbox or
>> a public folder.
>>
>> Re PST files - they can still use them for their old stuff and for
>> archive, locally, but they have limitations (as you know). See
>> http://www.swinc.com/resource/exch_faq_appxf.htm.
>>
>> How big is this company/network? Outsourcing Exchange
> might not be the best
>> thing for them if it's more than a handful of users. Have
> you looked into
>> putting Exchange on your network? A painful one-time cost for
>> software/hardware, but once you get it up and running, it isn't too
>> difficult to maintain if you know what you're doing :-)
>>
>> Jon Telep wrote:
>>> Hi,
>>>
>>> OK, here's my dilemma. For the past 4 years I've been
>>> managing a Linux mail server running POP to all of my
>>> internal staff. Most of them have been using one version
>>> of Outlook or another as their client so they have
>>> enormous PST files now. My company has decided that it
>>> wants to start using an "outsourced" Exchange solution in
>>> an effort to allow more collaboration in certain areas.
>>> I now need to figure out how they can use their new e-
>>> mail account with the Exchange server while not losing
>>> their current PST file. What I've found is that when I
>>> install the Outlook 2003 client on a workstation that it
>>> wants to upgrade the current version (OK no biggie).
>>> Once that's done, it then asks me about the user and how
>>> they're going to connect, I give it all the information
>>> about the new Exchange server and let it do it's thing.
>>> It creates the account and then, whenever Outlook is
>>> started on that workstation, the profile comes up and
>>> asks the user if they would like to use their "locally"
>>> stored PST file or to login with the Exchange server. We
>>> tell it to login and all is well, so far. Now comes the
>>> problem: So the user has this enormous PST file that
>>> they would like to, somehow, incorporate into the this
>>> new Exchange account, the only problem is that the
>>> Exchange server accounts all have 50MB limits on them.
>>> I've tried Exporting the PST from the POP account and
>>> then Importing into the Exchange account at which point
>>> it then takes overnight for the Exchange server to figure
>>> out that the PST trying to be Imported is too big, then
>>> it complains and there starts a whole other problem...
>>>
>>> My question is: What's the best way for the user to have
>>> access to all of the mail they've been using as well as
>>> the Exchange mail without having duplicate calendars,
>>> folders, etc. Is there an easier way to bring the old
>>> mail in the PST file into the new account "view" without
>>> confusing the heck out of the end user?
>>>
>>> Please help!!R
>>
>>
>> .
- Next message: Louis Von Eye: "Seperate email accounts in Outlook 2003"
- Previous message: Mark: "Re: How do I kill that popup Clipboard thing?"
- In reply to: Jon Telep: "Re: The best way to start using Exchange??"
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