Re: MS Outlook Hidden email addresses

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From: Russ Valentine [MVP-Outlook] (russval_at_mvps.org)
Date: 07/04/04 

Date: Sun, 4 Jul 2004 05:45:01 -0500

If there is only a single entry, use the instructions here:
http://support.microsoft.com/default.aspx?scid=kb;en-us;289975
Look under: How to Correct Single Auto-complete Entries 

-- 
Russ Valentine
[MVP-Outlook]
"Dick Tschuette" <DickTschuette@discussions.microsoft.com> wrote in message
news:15FFD545-F4A3-48C5-A6B4-10ED65E3D391@microsoft.com...
> Russ -
>
> Well, you have one very satisfied customer - got rid of a couple with the
'delete' but doesn't work when it is a singe address - so renamed the cache
and will go from there.
>
> Thanks loads for your assistance for this old foggie!!
>
> ***
>
> "Russ Valentine [MVP-Outlook]" wrote:
>
> > That makes it much easier. You simply have an outdated entry in your
> > autocompletion cache. Remove individual addresses from the
autocompletion
> > cache by highlighting the entry when presented in the suggested names
list
> > (use your arrow key to migrate to the entry) and then hitting your
Delete
> > key before you tab out of the field. To clear the entire cache, follow
the
> > instructions here:
> > http://support.microsoft.com/default.aspx?scid=kb;EN-US;Q287623
> >
> > The standard behavior for the Outlook Address book is to display all
> > electronic addresses (both fax and e-mail). That behavior cannot be
changed.
> > The only way to prevent the display of fax numbers is to store them in a
> > different field or to disguise them (e.g., precede them with an alpha
> > character) so that Outlook won't recognize them as phone numbers.
> > There are also a number of utilities available that can do this for you
> > automatically. Some are listed here:
> > http://www.slipstick.com/contacts/nofax.htm
> > -- 
> > Russ Valentine
> > [MVP-Outlook]
> > "*** Tschuette" <*** Tschuette@discussions.microsoft.com> wrote in
message
> > news:1CFD372C-8CEF-44A0-836A-CA41B7E391D5@microsoft.com...
> > > Russ - hate to sound like an idiot but 1st time I've asked for help
and
> > frankly I probably don't know the 'proper terms' but I'll try one more
time.
> > >
> > > . Version - MS OL 2002 910.6515.6626] SP3 [I trust this is what you
want}
> > > . Example of problem step by step
> > > o Start a NEW email
> > > o In address line enter 'Hill' and two address pop up
> > > ? The top on is correct and from my Contacts file
> > > ? The lower one is OLD - if I enter and right click and ask for
'lookup
> > contact' I get 'no email address' response; if I right click on
'properties'
> > the display has the name but the email address is OLD.  This is the one
I
> > can not figure out how to get rid of.
> > > . This issue with fax numbers is just one I guess I have to live with
and
> > be careful not to have it entered in the address line.
> > >
> > > I'm sure the Help and KB are as you say 'replete with information' but
I
> > just haven't touched the right area I guess.  So, how do I find that
darn
> > old address and get rid of it.  Have a number of instances like that and
it'
> > s truly frustration.
> > >
> > > ***
> > >
> > >
> > > "Russ Valentine [MVP-Outlook]" wrote:
> > >
> > > You didn't even bother to mention your Outlook version. Moreover, you
are
> > > confusing two separate Outlook functions: autocompletion and
> > autoresolution.
> > > There is no such thing as an "auto-fill" option so it is rather hard
to
> > > reply to your question or know what feature you think you turned on.
Help
> > > files and the KB are replete with information on these two features.
> > >
> > > If you don't know the difference between autoresolution and
> > autocompletion,
> > > at the very least provide more accurate details as to how you are
entering
> > > email addresses so we can figure out for you which you are using. Also
> > > explain why you thought "these addresses were supposed to be deleted
ages
> > > ago."
> > >
> > > Fax numbers are electronic addresses so of course they appear in the
> > Outlook
> > > Address Book. Always have.
> > >
> > > -- 
> > > Russ Valentine
> > > [MVP-Outlook]
> > >
> > > "*** Tschuette" <*** Tschuette@discussions.microsoft.com wrote in
> > message
> > > news: BC610595-F439-49CC-B8D5-9EEA550B8DB9@microsoft.com...
> > > When generating an email I begin to enter an address [auto fill
turned-on]
> > > and 'very old' address come-up with the letters of the name being
entered.
> > >
> > > These address were supposed to be deleted ages ago.
> > >
> > > Not only do the ones in my Contact Address Book show, but former
> > > addresses, and even fax numbers. This is really disconcerting and
> > naturally
> > > has resulted in sending an email to the 'wrong' person and/or an old
or
> > not
> > > preferred address.
> > >
> > > I've searched the address book with the 'find' command, part or all of
> > > the name or email address and those old address are not there.
> > >
> > > I even got desperate with one address and searched the Register
knowing
> > > that would be fruitless.
> > >
> > > In the past I've used to use both the Contact Address Book and the
> > > Personal AB but deleted the Personal Address Books, I think.
> > >
> > > If I click on the address in the email, then check 'Properties' the
> > > undesired address is shown. Of course there is no place to 'delete'
this
> > > address. So I even tried changing the properties to ZZZ for the name
and
> > > ZZZ@zzz.com for the email address but it's not saved to be ignored or
> > > deleted.
> > >
> > > So, Where are those obnoxious old address hidden and how to delete.
> > > Secondly, how can I turn off the fax numbers popping up w/o just
> > > eliminating them in the address book?
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> >
> >
> >
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