Re: MS Outlook Hidden email addresses

From: Dick Tschuette (DickTschuette_at_discussions.microsoft.com)
Date: 07/04/04

  • Next message: marcin: "outlook "from :" field" 
    Date: Sat, 3 Jul 2004 21:09:01 -0700

    Russ -

    Well, you have one very satisfied customer - got rid of a couple with the 'delete' but doesn't work when it is a singe address - so renamed the cache and will go from there.

    Thanks loads for your assistance for this old foggie!!

    ***

    "Russ Valentine [MVP-Outlook]" wrote:

    > That makes it much easier. You simply have an outdated entry in your
    > autocompletion cache. Remove individual addresses from the autocompletion
    > cache by highlighting the entry when presented in the suggested names list
    > (use your arrow key to migrate to the entry) and then hitting your Delete
    > key before you tab out of the field. To clear the entire cache, follow the
    > instructions here:
    > http://support.microsoft.com/default.aspx?scid=kb;EN-US;Q287623
    >
    > The standard behavior for the Outlook Address book is to display all
    > electronic addresses (both fax and e-mail). That behavior cannot be changed.
    > The only way to prevent the display of fax numbers is to store them in a
    > different field or to disguise them (e.g., precede them with an alpha
    > character) so that Outlook won't recognize them as phone numbers.
    > There are also a number of utilities available that can do this for you
    > automatically. Some are listed here:
    > http://www.slipstick.com/contacts/nofax.htm
    > --
    > Russ Valentine
    > [MVP-Outlook]
    > "*** Tschuette" <*** Tschuette@discussions.microsoft.com> wrote in message
    > news:1CFD372C-8CEF-44A0-836A-CA41B7E391D5@microsoft.com...
    > > Russ - hate to sound like an idiot but 1st time I've asked for help and
    > frankly I probably don't know the 'proper terms' but I'll try one more time.
    > >
    > > . Version - MS OL 2002 910.6515.6626] SP3 [I trust this is what you want}
    > > . Example of problem step by step
    > > o Start a NEW email
    > > o In address line enter 'Hill' and two address pop up
    > > ? The top on is correct and from my Contacts file
    > > ? The lower one is OLD - if I enter and right click and ask for 'lookup
    > contact' I get 'no email address' response; if I right click on 'properties'
    > the display has the name but the email address is OLD. This is the one I
    > can not figure out how to get rid of.
    > > . This issue with fax numbers is just one I guess I have to live with and
    > be careful not to have it entered in the address line.
    > >
    > > I'm sure the Help and KB are as you say 'replete with information' but I
    > just haven't touched the right area I guess. So, how do I find that darn
    > old address and get rid of it. Have a number of instances like that and it'
    > s truly frustration.
    > >
    > > ***
    > >
    > >
    > > "Russ Valentine [MVP-Outlook]" wrote:
    > >
    > > You didn't even bother to mention your Outlook version. Moreover, you are
    > > confusing two separate Outlook functions: autocompletion and
    > autoresolution.
    > > There is no such thing as an "auto-fill" option so it is rather hard to
    > > reply to your question or know what feature you think you turned on. Help
    > > files and the KB are replete with information on these two features.
    > >
    > > If you don't know the difference between autoresolution and
    > autocompletion,
    > > at the very least provide more accurate details as to how you are entering
    > > email addresses so we can figure out for you which you are using. Also
    > > explain why you thought "these addresses were supposed to be deleted ages
    > > ago."
    > >
    > > Fax numbers are electronic addresses so of course they appear in the
    > Outlook
    > > Address Book. Always have.
    > >
    > > --
    > > Russ Valentine
    > > [MVP-Outlook]
    > >
    > > "*** Tschuette" <*** Tschuette@discussions.microsoft.com wrote in
    > message
    > > news: BC610595-F439-49CC-B8D5-9EEA550B8DB9@microsoft.com...
    > > When generating an email I begin to enter an address [auto fill turned-on]
    > > and 'very old' address come-up with the letters of the name being entered.
    > >
    > > These address were supposed to be deleted ages ago.
    > >
    > > Not only do the ones in my Contact Address Book show, but former
    > > addresses, and even fax numbers. This is really disconcerting and
    > naturally
    > > has resulted in sending an email to the 'wrong' person and/or an old or
    > not
    > > preferred address.
    > >
    > > I've searched the address book with the 'find' command, part or all of
    > > the name or email address and those old address are not there.
    > >
    > > I even got desperate with one address and searched the Register knowing
    > > that would be fruitless.
    > >
    > > In the past I've used to use both the Contact Address Book and the
    > > Personal AB but deleted the Personal Address Books, I think.
    > >
    > > If I click on the address in the email, then check 'Properties' the
    > > undesired address is shown. Of course there is no place to 'delete' this
    > > address. So I even tried changing the properties to ZZZ for the name and
    > > ZZZ@zzz.com for the email address but it's not saved to be ignored or
    > > deleted.
    > >
    > > So, Where are those obnoxious old address hidden and how to delete.
    > > Secondly, how can I turn off the fax numbers popping up w/o just
    > > eliminating them in the address book?
    > >
    > >
    > >
    > >
    > >
    > >
    > >
    > >
    > >
    > >
    > >
    > >
    >
    >
    >

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