Re: OL2002: Adding list of contacts to a Distribution List after search

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From: PHiL M. (_at_.com.hk)
Date: 04/14/04 

Date: Thu, 15 Apr 2004 00:51:23 +0800

Thanks Sue, but I'm not sure you know what I am trying to do. Please
let me give you an example of what's going on.

My Contacts entries have multiple Categories, so let's say I want to
create a distribution list for all contacts that carry all three
categories, for example,

Friends [AND] Business [AND] New York (Business Friends in New York).

I have contacts that carry one or two but not all three categories,
e.g.,

Friends [AND] Business [AND] San Francisco,
or simply Friends [AND] New York.

An entry carrying all 3 Categories will appear in all of the 3
Categories - once in Friends, again in Business, and a 3rd time in New
York. Each of these 3 Categories will also contain other contact
entries mixed with other Categories, e.g., Friends [AND] New York, or
just Friends.

I have used Advanced Find in OL to filter out a list of contacts that
only carry all 3 Categories, i.e., must be Business + Friends + New York
(so Friends + New York is not counted), but once the search result is
displayed, I cannot do anything to the entries apart from opening,
deleting or moving them.

What I want to do is put this list of contacts in a new Distribution
List. Is that possible?

Regarding your suggestions....

Can I sort by multiple categories? How do I do that? I can only sort
by one category group at a time. My Contacts view has always been by
Category.

By Tools > Mail Merge you meant in Microsoft Word right? But it does
not do Categories when displaying OL Contacts :(

Thanks you so much.

"Sue Mosher [MVP-Outlook]" <suemvp@outlookcode.com> wrote in message
news:eZj62jiIEHA.4052@TK2MSFTNGP12.phx.gbl...
| Try it this way: Use the By Category view in Contacts. Select the
category
| you want to send to, then choose Actions | New Message to Contact. Cut
and
| paste the addresses from the To field to Bcc.
|
| Better yet, use Tools | Mail Merge to send individual messages to the
| contacts in the selected category.
|
| --
| Sue Mosher, Outlook MVP
| Author of
| Microsoft Outlook Programming - Jumpstart for
| Administrators, Power Users, and Developers
| http://www.outlookcode.com/jumpstart.aspx
|
|
| "PHiL M." <@.com.hk> wrote in message
| news:el2Pi2hIEHA.1140@tk2msftngp13.phx.gbl...
| > I have in my Contacts about 500+ entries, and I have used Categories
to
| > classify them. Some entries fall into multiple Categories.
| >
| > I need to create email distribution lists of people that meet
different
| > sets of Category criteria. I can use OL's Advanced Find to look up
| > entries that meet a specific set of criteria perfectly, but once the
| > search is over, I'm stuck. I have tried drag and drop; I have tried
| > right-click; I have tried looking in the menu; I have looked in
Help,
| > but nothing can do or tell me this :
| >
| > - How do I add this list of entries in the Find's result box to a
| > new Distribution List?
| > :(
| >
| >
| > Or Is there another way to approach this problem? Any pointers
would be
| > much appreciated. Thank you so much.
| >
| >
| >
| >
|
|

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