Re: How to properly collaborate on creating PPT files?
- From: "Rick Altman" <rick.a@xxxxxxxxxxxxxxxx>
- Date: Fri, 25 May 2007 05:50:26 -0700
Hmm, a really good question from our Hawaiian slidemaker...
Linking is a terrific way to maintain autonomy and be able to work on
component parts of a group-oriented presentation. But indeed, it presents
challenges when you are looking to transport the entire load. A few things
come to mind as a way of orienting the conversation, and I see from your
post that you already know some of this:
MAKE LINKS LOCAL: If you are careful to place MAIN and TEAM in the same
folder, they
will always find each other, even if they end up in a different common
folder.
TRANSPORT TOGETHER: If you place the files into a zip file, they will be
unzipped into
a temporary common folder.
EXECUTE: There are a number of simple and free programs that can turn .zip
files into
self-extracting, self-executing programs. That means all you would have to
do is launch
an .exe file to have all of the .ppt files extracted to a single folder and
MAIN automatically
launched.
The issue here is one of security: some organizations will not allow .exe
files to be downloaded and run from the Internet. If you are forced to
forego Step 3 above, you will need to provide a simple set of instructions
on what to do with the .zip file once downloaded (i.e., place all files into
a common folder). Or you can actually place the .exe file you create into
its own .zip file (this is a .zip of an .exe of a .zip!). Download and unzip
into a single .exe, which can then be launched with a simple double-click.
---------------------
The alternative to all of this is to import slides from TEAM into MAIN.
Import is very different than inserting; importing literally copies slides
from one file to another -- no linking. This is fraught with a whole new set
of issues around version control, format control, and ownership. But if you
want to transport, it is always easier to transport one file rather than
many.
Bill, I think this whole topic needs to be turned into a seminar at
PowerPoint Live...
--
Rick Altman
Author
Why Most PowerPoint Presentations Suck...and how you can make them better
www.betterppt.com
Host
The PowerPoint Live User Conference
Oct 28-31 | The French Quarter of New Orleans
www.powerpointlive.com
.
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