Re: Orgnizing Files and folders
- From: "Rob Giordano \(Crash\)" <webmaster@xxxxxxxxxxxxxxxxxxxxx>
- Date: Fri, 28 Jul 2006 07:34:29 -0700
A simple file naming convention may be a simple solution for you. I use
something like this for my biz...
2006_0727-filetype-customername-comment.xxx
Year_date-contract-bobsmith-accepted.doc
Just the file name alone tells me the year, that it is a contract, who its
for and that we actually did the job.
"Zee" <Zee@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
news:D430AD04-DB4B-4348-B21F-3E78112C8192@xxxxxxxxxxxxxxxx
| Most files we have are orders, invoices, and financial info about a
project.
| Wouldn't it be wise to create some sort of access database that all these
| data could be kept? I guess this way invoices and orders will be generated
| automatically so there is no need for actual files. This way finding files
| will be easier too.
|
| My concern is how difficult and time consuming would making of such a
| database be? Would it be worth the effort for a small business?
| I have done such databases in smaller scale years ago, even though I
forgot
| most of it. Any related articles that could help me with this would be
most
| welcomed.
|
| Zeey
|
| "JoAnn Paules [MVP]" wrote:
|
| > Sounds like you're keeping your files in a similar fashion to the way I
do
| > it. If it's getting harder to find what you need, then you need to
figure
| > out what aspect of that is confusing and focus on tweaking that. I don't
| > think you need a program - I think you need a modified system.
| >
| > --
| >
| > JoAnn Paules
| > MVP Microsoft [Publisher]
| >
| >
| >
| >
| > "Zee" <Zee@xxxxxxxxxxxxxxxxxxxxxxxxx> wrote in message
| > news:90113AF6-8608-4C1C-896E-9C630F13B295@xxxxxxxxxxxxxxxx
| > > Currently in our office, we use folders to organize the growing number
of
| > > files. All the word and excel files are placed in folders related to
each
| > > project. As time passes by, these folders get messier and finding the
| > > right
| > > files becomes more and more difficult. I was wondering if there is any
| > > better
| > > way to organize my files or use an application that can help me with
this.
| > >
| > > As experiance i also know, we could make a access database which could
be
| > > used and could keep track of all the files. But as i have never done
this,
| > > could any body post any related documents that can help me wih this?
| > >
| > > Thanks in advance
| > >
| > > Zeey
| > >
| > >
| >
| >
| >
.
- References:
- Re: Orgnizing Files and folders
- From: JoAnn Paules [MVP]
- Re: Orgnizing Files and folders
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