Re: Locking linked Word documents

From: Beth Melton (bmelton_at_NoSpam4Memvps.org)
Date: 03/20/04 

Date: Sat, 20 Mar 2004 11:11:16 -0600

Hi Michael,

I believe I answered your questions on Links elsewhere and I suspected
the underlying question was due to a printing issue. :-)

If the source files are not available and the links are set to
Automatic or Manual and under Tools/Options/Print/Update fields is
turned on then I suspect Word is searching for the source in order to
update the links and the document is printed before Word 'times out'
searching for the source. So part of the document may print correctly
but the rest may not. You might be able to turn off "Background
printing" under Tools/Options/Print to control this issue.

However since you can't control the options for the printing company
you need to is Lock the links so Word doesn't search for the source.

Additionally, as I noted in my other reply, the Field Security patch
could be part of the issue with inconsistency here too. It sounds like
your field security is set to Medium since you are prompted to update
the links when you open the document. Or it could be set to High which
prevents fields from updating on Print. The printing company may not
have the Field Security patch and the fields are attempting to update
automatically on print.

Here's an article which contains more information on the Field
Security patch:
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=120

Note the Low setting is the behavior of Word without the patch. 

-- 
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
"Michael" <news@oasisknowledge.com> wrote in message
news:b7bo50pceovl4jhk8qo7i5a15goghkecu6@4ax.com...
> Hi Bob,
>
> The slides aren't given to the printing company - only the document.
> So far as I know you don't need to have the slides as well as the
> word doc.  The Word doc will prompt to ask if you want to update the
> links when you open the doc - but you simply decline.  The fact is I
> can prnt this doc OK from any location regardless of whether or not
it
> has access to the slides.  Also, the commercial printers could print
> 90% of the pages OK (including the illustrations from the olinked
> slides) with just the Word doc, so I don't think this is an issue.
>
> What I'm trying to find out is this - from the point of view of the
> print process - what is the difference between an embedded slide
that
> is in the authomatic update mode and a slide that has been locked.
> Why would the print process be inconsistent in its handling of these
> objects on a commercial printer whereas it isn't on my office
> printers?
>
> Regards,
> Michael.
>
> On Thu, 18 Mar 2004 16:53:23 -0600, Bob I <birelan@yahoo.com> wrote:
>
> >Will the "linked documents" have the same path when provided to the
> >printer? It sounds like they don't and that's where the problem is.
> >
> >Michael wrote:
> >
> >> Hi William,
> >>
> >> The linked document prints out fine on my Epson and HP printers
(and
> >> into pdf), but the commercial printers we gave it to (a local
> >> franchise here in the UK called Kall Kwik) printed it out wiith
about
> >> 10% of the slides failing to print out. (I don't actually know
what
> >> printers they run there)  They then blamed me for the problem
because
> >> I had given them a Word document that wasn't 'locked'.
> >>
> >> I just really wanted to know if this was a well known thing that
Word
> >> documents with 'unlocked' slides often don't print properly.  I
> >> couldn't find any reference to it in Technet and my feeling is
that If
> >> I an print it - why can't they?  It's not clear to me how the
printing
> >> process should differentiate between the locked slides or
automatic
> >> update links - I believe they should both print properly.  Also,
if
> >> there printer can print 90% of the linked slides OK why can't it
print
> >> 100? It's just not logical. Have you come across this type of
problem
> >> before?
> >>
> >> Regards,
> >> Michael.
> >>
> >> On Thu, 18 Mar 2004 11:57:15 GMT, v-rxwang@online.microsoft.com
> >> (William Wang[MSFT]) wrote:
> >>
> >>
> >>>Hi Michael,
> >>>
> >>>Thanks for your posting. Since this issue only occurs on some
printers I'd
> >>>like to focus on the problematic printers. You may want to update
the
> >>>printer driver and then test the problem.
> >>>
> >>>Also, do you use the same version of Office as the one you used
to create
> >>>the document? If you create a new document and print it, does
this issue
> >>>occurs on the new one?
> >>>
> >>>William Wang
> >>>Microsoft Online Support Engineer
> >>>
> >>>Get Secure! - www.microsoft.com/security
> >>>=====================================================
> >>>When responding to posts, please "Reply to Group" via
> >>>your newsreader so that others may learn and benefit
> >>>
> >>>from your issue.
> >>
> >>>=====================================================
> >>>
> >>>This posting is provided "AS IS" with no warranties, and confers
no rights.
> >>>
> >>
>

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