Re: Word Data Merge Query to Address Book Doesn't Display all Categories
- From: fposada@xxxxxxxxxxxxxxxx
- Date: Thu, 29 Oct 2009 16:29:08 -0700
Jim
I did follow the instruction but after step 4, Create Labels, I got different screens than the instructions.
Something is wrong in there. Step 5, Get List does not show what is said on the instructions.
Please advice,
regards
Francisco
stans@xxxxxxxxxxxxxxxx wrote:.
I encountered the same problem. After contacting Microsoft support, they indicated it was a known issue with Word 2008 for Mac and only occurs if the combined number of contacts and categories in the Address Book exceeds 109.
To work around this issue, Microsoft Support suggested I follow these steps:
1. Start Microsoft Word 2008
2. Open Word 2008 to a blank document ("Document1"), in which the cursor is blinking - This indicates that Document1 is the active document
3. On the Tools menu, click Mail Merge Manager - The Mail Merge Manager palette appears on the screen
4. In the Mail Merge Manager palette, click Create New, and then click Labels. Select label and click OK.
5. In the Mail Merge Manager palette, click Get List, and then click Office Address Book
a. Remove any fields that you do not want. To do this, select the field in Field names in the header row list, and then click Remove Field Name
b. To add a field, type the name of the field that you want in the Field name box, and then click Add Placeholder
6. When the Merge window opens, the only categories that are displayed by default are the "None" and "Junk" categories
a. In the filter recipients section, select Options
b. From the List mail merge recipients by drop-down menu, select Complete Record
c. Select the first entry, and then click OK
d. In the filter recipients section, select Options
e. From the List mail merge recipients by drop-down menu, select Category - All the categories will be displayed.
7. Under Filter Recipients, select Options. Under Options, select the categories that you want
8. When you have finished identifying the categories that you want, click OK
9. Next, select Merge to New Document under Complete Merge
10. In the Save box or in the Save As dialog box, type the name that you want to use for the data document, select the folder in which to store the document, and then click Save
I knew I saw this somewhere! It's here:
<http://support.microsoft.com/kb/971920>
-Jim
--
Jim Gordon
Mac MVP
Co-author of Office 2008 for Mac All-in-One For Dummies
<http://tinyurl.com/Office-2008-for-Dummies>
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