Re: changing headers on odd pages of a book

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Hi Loys:

Whoa!! Let's back up a bit here.... I was assuming that you had already
set this document up to print double-sided as a book!

If not, you first need to understand that each Section Break enables you to
create a new set of page-level properties. Page-level properties are the
things that apply to a whole page, as opposed to a paragraph or a word.

Among the page-level properties are the running headers and the running
footers: text that will replicate across the top and bottom of each page.

Each section break contains from 0 to three sets of each, depending on the
settings in your page format. Go to Format>Document>Layout and check which
headers and footers you have enabled.

While you're in there, check on the Margins tab to ensure that you have
enabled a binding margin of at least 1 cm, or your printer person is going
to use very rude words and send you back to do it again! To do this, enable
"Mirror margins" and set a Gutter of 1 cm.

If you want your headers to be different odd and even you need to switch
them on. If you also want a different header and footer on the first page
of each section (and you usually do...) then you need to switch that on too.

Each header and footer begins blank: it doesn't actually exist in the
document until you put some content in it.

So now you will have a First Page header, a Right Page header, and a Left
Page header.

Now, you need to understand that each Section Break can either store its own
headers and footers, or inherit them from the one before it. You need to
decide, for each section break in the document, what you want it to do.

As a rule of thumb, you should have a section break after the front matter,
and one before the back matter. Generally, you can use the same headers and
footers for every Chapter in between. But you will strike exceptions,
particularly if you are using landscape pages or sideways pages.

And generally, all the headers and footers in the body of a book are set to
"Same as previous" so they inherit their content from the matching header or
footer in the section before. Again, there are times when you would
override this, but for now, set it that way so you only have to do the next
bit once.

Now, you need to decide which Styles you are going to use for your
formatting. A "Style" is simply a collection of formatting properties to
which you assign a "name" so you can consistently apply the same formatting
instantly throughout the book.

There are very good reasons to use the built-in styles, Heading 1 through
Heading 9, for your headings. A whole raft of features will "just work" if
you use the built-in styles. And many will turn into an absolute
mud-wrestling match of you don't :-)

Obviously, you customise the formatting applied by those styles to suit your
needs: that is expected.

And as soon as you get into serious publishing like this, you completely
abandon the idea of using any "Direct" formatting (that is, formatting
applied directly from the font or paragraph settings or whatever, outside of
the styles). If you allow yourself or anyone else to start overriding
styles, you will probably not live long enough to ever publish your book :-)

Start out the quick, easy, professional way, and you will have your book on
the press in no time. I can format around 400 pages a day from scratch,
using styles. And get every single one perfect. That's how I make my
living.

So now that you have your document nicely formatted with styles, and all the
headings are in the styles Heading 1 through Heading 5 or whatever, you are
ready to do the StyleRef thingy. And this time, it will "just work".

Go into View>Header and Footer and then click in an Odd Page header (any
one, doesn't matter). Replace the Chapter Title in there with a StyleRef
field that contains "Heading 1" as the style it is referencing.

Magically, the text of the current Chapter title will appear on every
right-hand page throughout the book. You can use other fields for different
purposes, but for your purpose, the StyleRef field is ready-made to do just
this.

Now, for the StyleRef field to say "Chapter 1" without any other text, you
need to have only the Number part of each chapter title in Heading 1 style.
Book authors often use Heading 1 for the number and Heading 2 style for the
rest of the chapter heading text.

This makes it easy to have the StyleRef field insert only the chapter number
in the header (referencing only the Heading 1 style) and the Table of
Contents to contain the full chapter title (by referencing Headings 1 and
2).

It would be normal for a book author to apply a number format only to
Heading 1, to generate the chapter numbers so that you don't have to bother
hand-numbering them. Because if you forget and make a mistake, it looks
really gruesome in the print edition :-)

I have a feeling we're just starting here: come back when you have more
questions, that's what we're here for. But please check in the Help first:
re-typing stuff that is already in the Help gets very old if you do enough
of it :-)

Hope this helps


On 5/05/08 1:36 PM, in article ee9a507.2@xxxxxxxxxxxxxxxxxxxxxxx, "Loys de
Fleuriot" <loys@xxxxxxxxxxxxxxxxx> wrote:

Bud, thank you for taking the time to help me publish this book. but I could
not get "heading 1" from "Styleref"- also could not alter the heading wording
from chapter to chapter - i.e. on the odd number pages, I would like to have
the words "chapter 1" appear above the pages of chapter 1, and "Chapter 2"
appear above the pages of chapter two etc... I truly hope this is possible?
Using the insert> is still forcing everything I insert to replicate throughout
either the even or the odd pages??? Thanks again for the help. Loys

Not only possible, it's easy.

Open your Headers and footers view and click in an Odd Page header.

Insert>Field and choose "StyleRef".

In the parameters for the StyleRef field, choose "Heading 1" style.

The most recent text in Heading 1 style will appear in the header. Of
course, if you have used a different style for the heading of each Chapter,
choose a different style. There are advantages to using the built-in style
Heading 1 for Chapter titles.

If you set all the odd-page headers to be "Same as previous" this change
will replicate throughout the entire book.

Cheers


On 2/05/08 9:26 AM, in article ee9a507.-1@xxxxxxxxxxxxxxxxxxxxxxx,
"Loys@xxxxxxxxxxxxxxxx" wrote:

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

I cannot change the headers from chapter to chapter on the odd pages of a
book
being published on word. Is this at all possible? thank you - you guys are
great. Loys

--

Don't wait for your answer, click here: <http://www.word.mvps.org/>

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:john@xxxxxxxxxxx



--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:john@xxxxxxxxxxx

.

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