Making letterhead template where users can customize only the letter.

Version: 2008
Operating System: Mac OS X 10.4 (Tiger)

Trying to make our standard University letterhead as a template in Word so that users across campus can type their own letters into it, save the doc as a pdf, and attach the pdf to e-mails. The catch is, I want the contact info, university logo, and other verbiage to be unalterable including their position on the page.

The original letterhead is in CS3 InDesign. I saved it (wthout a composed letter) as a hi-res 8.5 x 11 pdf and inserted in a Word doc. Put a text box over top for the letter. Works great on my Mac but the inserted pdf looks blurry and low-res when supplied to someone on a PC using the latest Word.

Any ideas why the image is blurry or what a better approach would be?

Thanks.
.

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