Re: Cannot edit labels

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On Oct 18, 12:48 pm, "CyberTaz" <typegeneraltaz1ATcomcastdotnet>
wrote:
No offense intended, Peter, but the real problem appears to stem from a lack
of familiarity with how a merge works & what is required. As a result you
seem to be attempting to combine the Data Merge features with *manually*
typing your label content into a Main (label) Document and creating your own
set of problems. If you use the feature as designed you'll find that there
is literally *nothing* about Word that works as effortlessly and effectively
as its Merge feature. Like with anything else, if you go "against the grain"
there are serious consequences. If you go "with the flow" you'll not only
save yourself a lot of work but you'll also eliminate virtually everything
you're now perceiving as a problem as well as gain all the capabilities
you're wanting.

The fundamentals are:

1- You need a Main Document [such as a label document or form letter]
2- You need a Data Source [which can be anything from a text file to a
database]
3- You then merge the data into the main document directly to a printer *or*
as a separate file to be printed later & from which you can print only
specific pages.
4- If you need to modify your list of records you do it in the Data Source
file. Your Main Document remains associated with that record source so every
time you need to reprint your labels any changes in the record source will
be acommodated [new records added, old records modified or deleted].

Have a look at this link first - although there is plenty of additional
guidance available. If you have any specific questions post back for the
answers and/or direction to more detailed information.

http://support.microsoft.com/kb/275015/en-us?spid=2531&sid=50

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--
HTH |:>)
Bob Jones
[MVP] Office:Mac

"Peter DiBerardino" <P...@xxxxxxxxxxxx> wrote in message

news:1192719882.655047.136200@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

The easiest way to explain my problem is by posting this below that I
sent to Microsoft. I'm using an Imac Intel Duo core computer with
word 2004:

1. After the labels are complete and they are saved, I should be able
to go back to them any time I want and edit them from the main
document, but you can't. You have to create a whole new list of
labels using the Data Merge Manager and start from scratch again.

2. If I want to add another name and address to this list, I can't.
I have to start all over again from scratch.

3. In this list of labels that I created, which are over 500 names
and addres, Word groups this list as one record rather than individual
pages. This is a problem if I wanted to just print out one page from
the middle of the list. When I go to File>Print, the little window
says "1 of 15" as if to indicate there are 15 pages, but there aren't.
If I click on the "From" button and put the number 2 in the box and
the number 2 in the "to" box, the little window goes blank indicating
there is no page 2.
If I wanted to print out any page I would have to Copy that page and
Paste it to a new blank document then print that page out.

4. I am using Avery labels #8160 which has 3 columns and 10 rows. At
the bottom of my "first page" there is the beginning of the labels of
the next page squeezed in. This shouldn't be. It should be "What you
see is what you get". This is not a big problem because it all prints
out correctly after I did a few test pages.

I called Microsoft and they said that's the way the program was
written

The above problem seems to happen when creating envelopes with names
and addresses also.

I hope this explains my problem. Thanks for any help.

Peter

Well Guys, thanks for all your replies.
JE, sorry for not being clearer.

Cyber Taz, I clicked on the link and it's still not working for me.

Please let me start from the beginning.
I created a data base of names and addresses in Excel. I then went to
Word 2004 HELP. In help I typed in Create Labels and I chose "create
labels using Data Merge Manage".
As far as I can see I followed the directions of the DMM. I did it 5
times with the same results.

CyberTaz when I clicked on the link you posted, I follow the
directions carefully. When it came time to do a
data merge, the main document only showed the very first name and
address, not the whole database from Excel, which is approximately 425
names and address.
What am I doing wrong? Am I still not being clear in my description
to you guys?
Following the steps in the Data Merge Manager seem doesn't seem
complicated.

Peter

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