Re: How do I view merge fields?

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Steve Ball wrote:
But when I merge an entry out of the address book, it first inserts that
company name before inserting the address. Why is name included in Address?

Actually, it inserts the company name *twice* (on separate lines). Could
this be because, where an entry has a company name but no first or last
name, I also enter the company name in the Last Name field, to get it to
sort in some kind of sensible order when I sort the address book by name?

But why is a it inserting a name at all if the merge field is just
"Address", which I take to be Default Address.

Are you merging data from Entourage? "Address" refers to the *full* address (which I guess includes company name when one exists, legitimately in my opinion, largely because I'm at a university where it would be essential). Instead of using the Address field, try using the separate Street / City / State/ Zip fields. I assume that you put in the LastName field yourself? I don't think Address includes names.

I don't think you have the choice of using the non-default address in merge at all--I think it will automatically draw from the fields associated with whichever address is default.

Side note: Personally, I keep the address book sorted by nickname, which also allows me to do things like sort all the people I know from a particular context together by prefacing the nickname with an equals sign or somesuch--or your nicknames could be "MS Joe," "MS Jane," etc.
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